Project Information

Bid Title

Student Information System, Holyoke Public School District

Issuing Agency

Commonwealth of Massachusetts

Location

Massachusetts

Published Date

Nov 7, 2024

Closing Date

Dec 5, 2024

Government Level

State & Local

Status

Closed

Ref. #

BD-24-1150-CH015-CH015-109564

Original Source

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Bid Documents

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Project Description

Bid Solicitation: BD-24-1150-CH015-CH015-109564 Header Information Bid Number: BD-24-1150-CH015-CH015-109564 Description: Student Information System, Holyoke Public School District Bid Opening Date: 12/05/2024 02:00:00 PM Purchaser: Edward Sweeney Organization: City of Holyoke Department: CH015 - Purchasing Location: CH015 - Purchasing Fiscal Year: 24 Type Code: NS - Non-Statewide Solicitation Allow Electronic Quote: No Alternate Id: 2025-16SD Required Date: Available Date : 11/07/2024 03:20:24 PM Info Contact: Ted Sweeney 413-322-5652, sweeneye@holyoke.org Bid Type: OPEN Informal Bid Flag: No Purchase Method: Open Market Pre Bid Conference: Bulletin Desc: HPS seeks an SIS provider that can provide, implement, and support K-12 student information systems and is fully compliant with the Massachusetts data interoperability standards. Price proposals and technical proposals must be submitted in separate envelopes by December 5, 2024 at 2:00 PM EST to the attention of: Edward Sweeney, Chief Procurement Officer, City of Holyoke 536 Dwight Street, Room 3 Holyoke, MA 01040. Proposals that are faxed, emailed, or late will not be accepted. Ship-to Address: Jaime E. Morrow 536 Dwight Street, Room 3 HOLYOKE, MA 01040-5078 US Email: Morrowj@holyoke.org Phone: (413)322-5650 Bill-to Address: Mari Colon 536 Dwight Strret #15 Holyoke, MA 01040 US Email: Colond@holyoke.org Phone: (413)322-5650 Print Format: Bid Print File Attachments: Invitation from RFP 2025-16SD Student Information System.pdf Form Attachments: Required Quote Attachments Item Information Item # 1: ( 43-23-25-00-0000 ) The Holyoke Public Schools (HPS) is seeking proposals for a comprehensive, integrated student information system (SIS) that can successfully provide the products and services described in this Request for Proposals (RFP). HPS seeks an SIS provider that can provide, implement, and support K-12 student information systems and is fully compliant with the Massachusetts data interoperability standards. HPS seeks a provider that offers a core system in conjunction with possible third-party solution(s) that will be configured and integrated to provide the full range of system functionality to meet the requirements as stated in this RFP. The solution shall have proven state of the art technology that will provide the ability to plan, control and account for school districts, and State agencies required student information activities and resources. HPS invites qualified SIS solution providers to submit a proposal to provide a comprehensive SIS solution for up to three (3) years. The selected provider will provide both software and system integration utilizing the MA state model. Proposals must be prepared in accordance with all applicable laws and regulations of the Commonwealth of Massachusetts, and the City of Holyoke. All proposals must comply in all respects with the instructions, conditions, specifications, and other requirements in the Request for Proposals, which can be obtained from the City of Holyoke 536 Dwight Street, Room 3 Holyoke, MA 01040, Monday through Friday 9:00 am to 4:00 pm; or electronically from sweeneye@holyoke.org Proposers must submit one (1) original unbound single-sided copy, one (1) double-sided bound copy, and one (1) electronic copy saved on a standard memory stick, of the technical (non-price) proposal, and one (1) original copy in a separately sealed envelope containing the price proposal, certificate of non-collusion, and certificate of tax compliance and all required forms by December 5, 2024 at 2:00 PM EST to the attention of: Edward Sweeney, Chief Procurement Officer, City of Holyoke 536 Dwight Street, Room 3 Holyoke, MA 01040. Proposals that are faxed, emailed, or late will not be accepted. Price proposals and technical proposals must be submitted in separate envelopes. The City intends to select a proposer shortly after receipt of the RFP responses. Work on the project must commence as soon as possible after contract execution. To meet the District's objectives, we need to have the system operational for scheduling by March 1, 2025. The City reserves the right to reject any and all proposals. U N S P S C Code: 43-23-25 Educational or reference software 43-23-25-00 Educational or reference software 43-23-25-00-0000 Educational or reference software Qty Unit Cost UOM Total Discount Amt. Total Cost 1.0 Manufacturer: Brand: Model: Make: Packaging:

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611710Educational Support Services

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