Project Information

Bid Title

Facility Protection Services - UPDATED

Issuing Agency

State Government of Tennessee

Location

Tennessee

Published Date

Mar 30, 2026

Closing Date

Apr 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 32110-22726

Original Source

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Bid Documents

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Project Description

Document ID & Hyperlink:	RFP 32110-22726 Contract Solicitation Notice Amendment 3 Amendment 1 Attachment L Attachment K-2 Attachment K-1 Attachment K Attachment J -1 Attachment J Attachment I Attachment H Attachment G Attachment F Attachment E Attachment D Attachment C Attachment B Attachment A
Event Start - Response Due:	02/19/2026 04/13/2026
Event Name:	Facility Protection Services - UPDATED
Last Updated:	03/30/2026

Attachment Preview

12-18-25 RFP

STATE OF TENNESSEE

DEPARTMENT OF GENERAL SERVICES

CENTRAL PROCUREMENT OFFICE

REQUEST FOR PROPOSALS

FOR

FACILITY PROTECTION SERVICES

RFP #32110-22726

RFP CONTENTS

SECTIONS:

1.

INTRODUCTION

2.

RFP SCHEDULE OF EVENTS

3.

RESPONSE REQUIREMENTS

4.

GENERAL CONTRACTING INFORMATION & REQUIREMENTS

5.

EVALUATION & CONTRACT AWARD

ATTACHMENTS:

6.1. Response Statement of Certifications & Assurances

6.2. Technical Response & Evaluation Guide

6.3. Cost Proposal & Scoring Guide

6.4. Reference Questionnaire

6.5. Score Summary Matrix

6.6. Pro Forma Contract

APPENDICES:

7.1. Current Locations, Typical Schedule, and Hours per Week by Location

12-18-25 RFP

1.

INTRODUCTION

The State of Tennessee, Department of General Services, Central Procurement Office, hereinafter

referred to as “the State,” issues this Request for Proposals (RFP) to define minimum contract

requirements; solicit responses; detail response requirements; and, outline the State’s process for

evaluating responses and selecting a contractor to provide the needed goods or services.

Through this RFP, the State seeks to procure necessary goods or services at the most favorable,

competitive prices and to give ALL qualified respondents an opportunity to do business with the state as

contractors, subcontractors or suppliers.

1.1. Statement of Procurement Purpose

The Department of Safety and Homeland Security (“TDSHS”) is responsible for safeguarding State

owned or leased assets, while providing a secure environment for visitors and State agencies to conduct

business. In accordance with Tenn. Code Ann. § 4-3-2019 the Commissioner of Safety may appoint and

commission peace officers as provided in this Section. These peace officers shall be hereinafter referred

to as Facility Protection Officers (“FPO”). Any company licensed under Tenn. Code Ann. §§ 62-35-101 et

seq. as a contract security company and which has a contract with the State of Tennessee to provide

armed guards may apply to the Commissioner of Safety for the appointment and commissioning of such

number of its employees as the company shall designate to act as FPOs. This RFP is designed to select

one (1) Contractor to perform the aforementioned services in accordance with Tenn. Code Ann. § 4-3-

2019.

The Tennessee Highway Patrol (THP) performs an exceptionally crucial role in support of TDSHS

missions and is typically the first contact for visitors within a State facility. In this highly visible public-

facing role, THP serves as a vital defense-in-depth measure. Contractors and their employees must

realize the magnitude of their responsibility and continuously perform their duties in a courteous and

professional manner, in full compliance with the Pro Forma Contract.

A listing of the current locations serviced under the current Facility Protection Services contract, the

number of personnel and typical scheduled hours per week for each current location is provided as RFP

Appendix 7.1.

1.1.2. Below is a summary of the current contract’s historical contract usage over a period of four (4) years:

Contract #73187

01/01/2022-12/31/2025

Total Number of Hours by Year

2022

2023

2024

2025

Facility Protection Officer

124,122

193,494

228,494

301,314

Emergency Security Services

-

-

-

-

Supervisor

11,074

17,336

19,613

23,852

Contract Manager

1,920

2,304

2,088

2,240

Overtime Security Services

62

1,981

3,562

3,011

RFP #32110-22726

1

12-18-25 RFP

Contract #73187

01/01/2022-12/31/2025

Total Number of Vehicles by Year

2022

2023

2024

2025

Vehicles

2

1

-

1

1.1.3 Below is a summary of estimated annual quantities for new lines on the contract being awarded under

this RFP:

2022

2023

2024

2025

Assistant Contract Manager

Recruiter and Quality Control

Manager

2,080

2,080

2,080

2,080

2,080

2,080

2,080

2,080

1.2. Scope of Service, Contract Period, & Required Terms and Conditions

The RFP Attachment 6.6., Pro Forma Contract details the State’s requirements:

▪ Scope of Services and Deliverables (Section A);

▪ Contract Period (Section B);

▪ Payment Terms (Section C);

▪ Standard Terms and Conditions (Section D); and,

▪ Special Terms and Conditions (Section E).

The pro forma contract substantially represents the contract document that the successful Respondent

must sign.

1.3. Nondiscrimination

No person shall be excluded from participation in, be denied benefits of, or be otherwise subjected to

discrimination in the performance of a Contract pursuant to this RFP or in the employment practices of the

Contractor on the grounds of handicap or disability, age, race, creed, color, religion, sex, national origin,

or any other classification protected by federal, Tennessee state constitutional, or statutory law. The

Contractor pursuant to this RFP shall, upon request, show proof of such nondiscrimination and shall post

in conspicuous places, available to all employees and applicants, notices of nondiscrimination.

1.4. RFP Communications

1.4.1. The State has assigned the following RFP identification number that must be referenced in all

communications regarding this RFP:

RFP #32110-22726

1.4.2. Unauthorized contact about this RFP with employees or officials of the State of Tennessee

except as detailed below may result in disqualification from consideration under this

procurement process.

1.4.2.1. Prospective Respondents must direct communications concerning this RFP to the

following person designated as the Solicitation Coordinator:

Amber Lovell

Department of General Services

Central Procurement Office

3rd Floor WRS TN Tower

RFP #32110-22726

2

12-18-25 RFP

312 Rosa L. Parks Avenue

Nashville, TN 37243

615-741-1184

Amber.Lovell@tn.gov

1.4.2.2. Notwithstanding the foregoing, Prospective Respondents may alternatively contact:

the following individual designated by the State to coordinate compliance with the

nondiscrimination requirements of the State of Tennessee, Title VI of the Civil

Rights Act of 1964, the Americans with Disabilities Act of 1990, and associated

federal regulations:

Helen Crowley

Department of General Services

Central Procurement Office

3rd Floor WRS TN Tower

312 Rosa L. Parks Avenue

Nashville, TN 37243

615-741-3836

Helen.Crowley@tn.gov

1.4.3. Only the State’s official, written responses and communications with Respondents are binding

with regard to this RFP. Oral communications between a State official and one or more

Respondents are unofficial and non-binding.

1.4.4. Potential Respondents must ensure that the State receives all written questions and comments,

including questions and requests for clarification, no later than the Written Questions &

Comments Deadline detailed in the RFP Section 2, Schedule of Events.

1.4.5.

Respondents must assume the risk of the method of dispatching any communication or response

to the State. The State assumes no responsibility for delays or delivery failures resulting from the

Respondent’s method of dispatch. Actual or digital “postmarking” of a communication or

response to the State by a specified deadline is not a substitute for the State’s actual receipt of a

communication or response. It is encouraged for Respondents to submit bids digitally.

1.4.6. The State will convey all official responses and communications related to this RFP to the

prospective Respondents from whom the State has received a Notice of Intent to Respond (refer

to RFP Section 1.8).

1.4.7.

The State reserves the right to determine, at its sole discretion, the method of conveying official,

written responses and communications related to this RFP. Such written communications may

be transmitted by mail, hand-delivery, facsimile, electronic mail, Internet posting, or any other

means deemed reasonable by the State. For internet posting, please refer to the following

website: https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-

/supplier-information/request-for-proposals--rfp--opportunities1.html.

1.4.8. The State reserves the right to determine, at its sole discretion, the appropriateness and

adequacy of responses to written comments, questions, and requests related to this RFP. The

State’s official, written responses will constitute an amendment of this RFP.

1.4.9.

Any data or factual information provided by the State (in this RFP, an RFP amendment or any

other communication relating to this RFP) is for informational purposes only. The State will make

reasonable efforts to ensure the accuracy of such data or information, however it is the

Respondent’s obligation to independently verify any data or information provided by the State.

The State expressly disclaims the accuracy or adequacy of any information or data that it

provides to prospective Respondents.

RFP #32110-22726

3

12-18-25 RFP

1.5. Assistance to Respondents With a Handicap or Disability

Prospective Respondents with a handicap or disability may receive accommodation relating to the

communication of this RFP and participating in the RFP process. Prospective Respondents may contact

the Solicitation Coordinator to request such reasonable accommodation no later than the Disability

Accommodation Request Deadline detailed in the RFP Section 2, Schedule of Events.

1.6. Respondent Required Review & Waiver of Objections

1.6.1.

Each prospective Respondent must carefully review this RFP, including but not limited to,

attachments, the RFP Attachment 6.6., Pro Forma Contract, and any amendments, for questions,

comments, defects, objections, or any other matter requiring clarification or correction (collectively

called “questions and comments”).

1.6.2. Any prospective Respondent having questions and comments concerning this RFP must provide

them in writing to the State no later than the Written Questions & Comments Deadline detailed in

the RFP Section 2, Schedule of Events.

1.6.3. Protests based on any objection to the RFP shall be considered waived and invalid if the

objection has not been brought to the attention of the State, in writing, by the Written Questions &

Comments Deadline.

1.7. Pre-Response Conference

A Pre-response Conference will be held at the time and date detailed in the RFP Section 2, Schedule of

Events. Pre-response Conference attendance is not mandatory, and prospective Respondents may be

limited to a maximum number of attendees depending upon overall attendance and space limitations.

The conference will be held at:

Date/Time: Thursday, February 26, 2026, at 10:00 a.m. CST

Location: Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/2768301601926?p=eS0naG9y8l4vlBy0z3

Meeting ID: 276 830 160 192 6

Passcode: 2Cf2a98c

Dial in by phone

+1 629-209-4396,,724588575# United States, Triune

Find a local number

Phone conference ID: 724 588 575#

Join on a video conferencing device

Tenant key: stateoftn@m.webex.com

Video ID: 112 978 594 7

The purpose of the conference is to discuss the RFP scope of goods or services. The State will entertain

questions, however prospective Respondents must understand that the State’s oral response to any

question at the Pre-response Conference shall be unofficial and non-binding. Prospective Respondents

must submit all questions, comments, or other concerns regarding the RFP in writing prior to the Written

Questions & Comments Deadline date detailed in the RFP Section 2, Schedule of Events. The State will

send the official response to these questions and comments to prospective Respondents from whom the

State has received a Notice of Intent to respond as indicated in RFP Section 1.8 and on the date detailed

in the RFP Section 2, Schedule of Events.

RFP #32110-22726

4

Commodity Codes

• NAICS 561210Facilities Support Services
• NAICS 561612Security Guards and Patrol Services

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