Project Information

Bid Title

Request for Qualifications - Construction Management Services

Issuing Agency

Lacey Township School District

Location

New Jersey

Published Date

Apr 8, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Qualifications - Construction Management Services closes on 04.24.26

Attachment Preview

Request for Qualifications

Construction Management Services

for

Lacey Township School District

Roof + HVAC Replacement

Lacey Township, NJ

Due Date: Friday, April 24, 2026 at 1:00 PM

Lacey Township School District

200 Western Boulevard

Lanoka Harbor, NJ 08734

Request for Qualifications

Construction Management Services

Lacey Township School District

Lacey Township, NJ

The Lacey Township School District located in Lacey Township, Ocean County, NJ (“School

District” or “Owner”) invites prequalified construction management firms to submit qualifications

to perform construction management services for Roof Replacement and / or HVAC Upgrades

at all six (6) district schools.

I. Project Summary

The Lacey Township School District requires on site Construction Management Services

from June thru September 2026 & 2027 for Roof Replacement and / or HVAC Upgrades

at all six (6) district schools.

II. Required Construction Management Services

For contract purposes, the School District anticipates using the AIA Document C132 -

2009 contract for services of a Construction Manager. This document is to be used as a

guide for defining services to be provided by the Construction Manager (CM). The

following is an outline of those services – it is not meant to be all-inclusive.

The scope of services for this project will include, but is not limited to; construction logistics

and phased construction planning, facilitate the procurement process, provide full-time

field coordination, oversee all construction contractors in the field, status reports to the

Owner, review the safety programs of the trade contractors, track and review permits,

approvals and testing, coordinate the Owner’s occupancy requirements, coordinate all

close out documentation.

III. Scope of Services

A. Construction and Closeout Phase

1. With the architectural firm, organize and direct pre-construction meetings with the awarded

contractors, consultants, and the School District. Review project organization, lines of

authority and project procedures. Ensure all necessary permits are secured.

2. Provide adequate full-time staff for the project to administer the work of the construction

contractors. Provide review of the work for conformance with plans and specifications.

Coordinate submittals/approvals as required to maintain the construction schedule.

3. Provide administrative, management and related services to coordinate scheduled

activities and responsibilities of the contractors with each other and with those of the

construction manager, the owner, and the architect to manage the project in accordance

with the bid documents.

4. Endeavor to achieve satisfactory performance from each of the Contractors. Recommend

Lacey Township School District – RFQ – Construction Management Services

2

courses of action to the Owner when requirements of a Contract are not being fulfilled,

and the nonperforming party will not take satisfactory corrective action.

5. Review Request for Information (RFI’s), Request for Change Orders (RFC), and Change

Orders (CO’s). Review validity of proposed Change Orders and cost. Assist in negotiating

Contractor’s proposals, submit jointly recommendations to the Architect and Owner. The

Architect will prepare Change Orders with the advice of the Construction Manager.

Change Orders are to be signed by the Owner, Architect, CM, and General Contractor.

6. Review the safety programs developed by each of the Contractors as required by their

Contract Documents. This review shall not create any duty on the part of the Construction

Manager to the Owner, Contractor, sub-contractors, employees of them, or any other third-

party regarding jobsite safety, temporary bracing, shoring, scaffolding, or partially

completed construction. Responsibility for safety and for construction means, methods,

techniques, sequences, and procedures in all such areas shall remain solely with the

Contractor.

7. Monitor the progress of the work and review contractor’s construction schedules. Observe

construction progress and report deviations from the schedule, which will jeopardize job

progress. Collaborate with contractors to develop and implement corrective actions.

Maintain daily logs of all construction activities.

8. In conjunction with the Architect and Engineers, determine in general that the work of each

Contractor is being performed in accordance with the requirements of the Contract

Documents. Endeavor to guard the Owner against defects and deficiencies in the Work.

As appropriate, make recommendations to the Owner regarding special inspections or

testing, of Work not in accordance with the provisions of the Contract Documents whether

or not such Work be then fabricated, installed, or completed.

9. Consult with the Architect if any Contractor requests interpretations of the meaning and

intent of the Drawings and Specifications and assist in the resolution of questions which

may arise.

10. Receive from the Contractors notification of the shipment of all shop drawings, product

data, samples, and other submittals. Identify them with information contained in related

documents. Submit, if necessary, documents to Architect for approval, receive notification

of such approvals and ensure they are transmitted to contractors. Maintain a log of all

submittals.

11. Monitor the Contractor responsible for the coordination of the Work of all the Contractors

to ensure the completion of Contracts in accordance with the agreed upon schedule of

Work. Assist in the resolution of any disputes which may arise concerning the scope of

the Work.

12. Record the progress of the Project. Keep a log containing a record of weather, Contractors’

Work on the site, number of workers, work accomplished, problems encountered and

other similar relevant data.

13. Review monthly project applications for payment with the Contractor and Architect to

ensure the invoice is accurate.

Lacey Township School District – RFQ – Construction Management Services

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14. Maintain, on a current basis: a record copy of all Drawings, Specifications, Addenda,

Change Orders, and other modifications, in good order and marked to record all changes

made during construction; Shop Drawings, Product Data; Sample submittals; purchases;

materials; equipment applicable handbooks; maintenance and operating manuals and

instructions; other related documents and revisions which arise out of the Contracts or

Work. Make all records available to the Owner and the Architect. When completion of the

Project, deliver all such records to the Owner.

15. Evaluate the contractor’s proposed procedures, methods and equipment prior to use,

observe and inspect the work in progress and report any and all defects and deficiencies.

Recommend corrective action where required.

16. Review contractor(s) payment applications and make recommendations to the

architectural firm regarding approval of requested payments. Review the contractor’s

schedule of values for use in processing payments.

17. The Construction Manager shall conduct regular meetings at the job site. Discuss job

progress, problems and required decisions. Construction Manager to keep all meeting

minutes.

18. With the architectural firm, develop and implement a system for reviewing and processing

change orders. Estimate the cost of all change orders and negotiate them with the

contractors on behalf of the School District. Minimize required change orders and ensure

that approval by the Division of Facilities is secured, if necessary.

19. Make recommendations for changes in the work that are dictated by field conditions or will

save time or money and improve quality. Ensure safety programs are established and

implemented.

20. Present to the School District and/or Administration a monthly report on schedule status,

budget vs. cost, quality, safety, status of change orders and a general overview of the

project. Meet with the School District and/or Administration as required. A copy of the

report should be submitted to the architectural firm at the same time of submission to the

School District.

21. Develop a Closeout Program and produce a detailed schedule of closeout activities.

Include punch lists, equipment testing, start-up procedures, operations and maintenance

plans, School District employee training schedules, as-built drawing with a CD copy, close-

out permits, warranties, guaranties, and Certificates of Occupancy. The CM will obtain all

the above documents and deliver to Owner upon final closeout.

22. Schedule and coordinate field observation with the architectural firm. Assist the

architectural firm in the preparation of a list of incomplete items (punch list) from the

substantial and final inspections. Ensure that all close-out activities are completed and a

Certificate of Occupancy or a Certificate of Approval is issued. Assist the contractors to

obtain Certificate of Occupancy. Review and provide recommendation to Owner and

Architect regarding final payments and release of retainage amounts. Assist Owner in

evaluation and inspection of building systems involved in the Project prior to the expiration

of warranties to determine acceptability. Assist Owner as required in resolution of

construction related problems and with required warranty repairs.

Lacey Township School District – RFQ – Construction Management Services

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IV. Submission Requirements

1. The respondents’ submission shall include the following:

a. Title page showing the submission is for construction management services, the firm’s

name, name, address and telephone number of a contact person, and the date of the

submission.

b. Table of Contents

c. Information described in the Submission Format section as outlined below.

2. Please send three copies of your submission to:

Ms. Constance Stewart

Business Administrator

Lacey Township School District

200 Western Boulevard

Lanoka Harbor, NJ 08734

3. All proposals shall be submitted no later than 1:00 PM on Friday, April 24, 2026.

V. Submission Format

1. Company Profile

This section should state the size of the firm, the type of firm, firm background, and

the location of the office from which the work on this project is to be performed. In

addition, please provide the following information about your company:

a. Name of firm

b. Address

c. Telephone number

d. Email address

e. Name and title of person to be assigned to head this project

f. Name(s) of officer(s) in the company

2. Please provide a brief overview of your firm, including the number of years your firm

has been providing construction management services to New Jersey School Districts.

Provide a resume of the key person to be assigned to head this project.

Anyone submitting a proposal shall be aware personnel cannot be taken off of the

project unless the owner approves.

3. Provide a listing of a minimum of five (5) similar pubic sector projects where you have

provided construction management services in the last 10 years. Provide the

following information for each project:

a. School District

Lacey Township School District – RFQ – Construction Management Services

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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