Project Information

Bid Title

On-Call Standard and Expedited Building and Fire Plan Review and Inspection Services

Issuing Agency

City of Gilroy

Location

California

Published Date

Dec 1, 2025

Closing Date

Jan 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-RFP-CDD-528

Original Source

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Bid Documents

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Project Description

Bid Number:	26-RFP-CDD-528
Bid Title:	On-Call Standard and Expedited Building and Fire Plan Review and Inspection Services
Category:	Request for Proposals
Status:	Open

Description: Notice is hereby given that ELECTRONIC Requests for Proposals will be received at the City of Gilroy, for On-Call Standard and Expedited Building and Fire Plan Review and Inspection Services, Project No. 26-RFP-CDD-528 as described in the attached Request for Proposals. RFPs will be accepted by email to For security reasons, you must enable JavaScript to view this E-mail address. until 12:00 pm, Tuesday, January 6, 2026.  RFPs received after that time and date will not be considered. The City of Gilroy accepts no responsibility if delivery is made to another location other than location specified above and/or delayed deliveries. RFPs should be submitted in a complete, single electronic file to the email specified in this notice. An evaluation team will review proposals and select a vendor based on the selection criteria and process outlined in the RFP.  The selected vendor will enter into an agreement for a period of three (3) years upon approval by City Council, with two, one-year extensions available after that. A free electronic copy of the RFP can be obtained by going to the City of Gilroy website ( www.cityofgilroy.org ). Respectfully Requested, Carina Baksa Finance Manager Publication Date/Time: 12/1/2025 12:00 AM Closing Date/Time: 1/6/2026 12:00 PM Related Documents: On-Call Building and Fire Plan Check and Inspection Services

Attachment Preview

City of Gilroy

Community Development Department

Request for Proposals

On-Call Standard and Expedited

Building and Fire Plan Review and

Inspection Services

No. 26-RFP-CDD-528

ATTN:

CARINA BAKSA

CITY OF GILROY

7351 ROSANNA STREET

GILROY, C A 95020-6197

Proposals Due by: 12:00 PM, Tuesday, January 6, 2026

Request for Proposals

No. 26-RFP-CDD-528

Notice is hereby given that ELECTRONIC Requests for Proposals will be received at the

City of Gilroy, for On-Call Standard and Expedited Building and Fire Plan Review and

Inspection Services, Project No. 26-RFP-CDD-528 as described in the attached Request

for Proposals. RFPs will be accepted by email to carina.baksa@cityofgilroy.org until 12:00

pm, Tuesday, January 6, 2026. RFPs received after that time and date will not be considered.

The City of Gilroy accepts no responsibility if delivery is made to another location other than

location specified above and/or delayed deliveries. RFPs should be submitted in a complete,

single electronic file to the email specified in this notice. An evaluation team will review

proposals and select a vendor based on the selection criteria and process outlined in the

RFP. The selected vendor will enter into an agreement for a period of three (3) years upon

approval by City Council, with two, one-year extensions available after that.

A free electronic copy of the RFP can be obtained by going to the City of Gilroy website

(www.cityofgilroy.org).

Respectfully Requested,

Carina Baksa

Finance Manager

No. 26-RFP-CDD-528

On-Call Standard and Expedited Building and Fire

Plan Review and Inspection Services

Table of Contents

Proposal Submittal Checklist.......................................................................................................... 1

Introduction...................................................................................................................................... 2

Project Description .......................................................................................................................... 2

Issuing Office.................................................................................................................................... 2

Anticipated RFP Schedule ............................................................................................................... 3

Submission Date and Location........................................................................................................ 3

Solicitation Documents and Changes (Addenda) ........................................................................... 3

Protests ............................................................................................................................................ 4

Rejection of Proposals ..................................................................................................................... 4

Modification / Withdrawal ............................................................................................................... 4

Cancellation ..................................................................................................................................... 4

Duration of Proposals ...................................................................................................................... 4

Public Record ................................................................................................................................... 4

Incurring Costs ................................................................................................................................. 5

Selection Process ............................................................................................................................ 5

Proposal Contents ........................................................................................................................... 5

Proposal Evaluation Criteria and Scoring ....................................................................................... 6

SCOPE OF WORK.............................................................................................................................. 6

Attachment A – Contract Requirements Acknowledgement ......................................................... 8

Attachment B - Sample Agreement for Services Contract ................................................................ 9 (1)

Proposal Submittal Checklist

No. 26-RFP-CDD-528

On-Call Standard and Expedited Building and Fire

Plan Review and Inspection Services

The following documents/information must be filled out and/or included in the submittal to

be considered for the project:

 One electronic copy in PDF format of documents described in Section VI –

Submission Format & Content Information.

 One electronic copy of the cost proposal in PDF format.

 A signed statement (Attachment A) indicating that the Consultant has read,

understands, and agrees to the requirements and terms of the attached agreement

for services (Attachment B), including insurance and indemnification requirements.

 Submit questions or comments regarding the RFP via email by 12:00 PM, Monday,

December 15, 2025 to Hipolito Olmos at Hipolito.Olmos@cityofgilroy.org and

Carina Baksa at Carina.Baksa@cityofgilroy.org

 Email submittal package by 12:00 PM, Tuesday, January 6, 2026, to

carina.baksa@cityofgilroy.org. The subject line of the email shall include the

Consultant’s Organization name and “On-Call Bldg/Fire Svcs 26-RFP-CDD-528”.

1

Introduction

The City of Gilroy (City) is a charter city located in southern Santa Clara County with a

population of approximately 60,000. The City operates under a council-administrator form

of government, with the mayor and six (6) City Council members elected at large to four-year

terms. For the 2026 election, the City is transitioning to a district-based election system for

the six (6) Council seats and will retain the at-large mayor position. Development activity in

Gilroy dates back to the early 1800s, with the City formally incorporated in 1870. Since then,

the City has experienced several annexations and periods of growth throughout the 20th and

21st centuries.

Information regarding the City and its organization, including its governmental structure,

services provided, and the current operating and capital budgets, is available on the City's

website at www.cityofgilroy.org.

Project Description

The City is seeking consultants to conduct on-call plan review and inspection services,

providing the City with the knowledge and resources to assist with the volume of permitting

activity that the City manages. The approved consultant, or consultants, would be subject

to an award for these services for a period of three (3) years, with two, one-year extensions

available. The agreement is anticipated to begin on July 1, 2026.

The Building Official oversees the Building Division of the Community Development

Department and ensures that the City’s adopted building codes are adhered to during the

plan review and construction process. The Building Division oversees construction on

private property to ensure the safe operation of buildings and compliance with building,

electrical, mechanical, plumbing, energy, green building standards, and accessibility codes

and laws.

The Fire Marshal oversees the Fire Prevention Division of the Community Development

Department and conducts comprehensive plan review and inspection for all new

development and construction projects, and the permitting and routine inspection of

occupancies requiring permits under the Gilroy and California Fire Codes, the City’s

Hazardous Materials Ordinance, and as required by the California Code of Regulations Title

27 for the Certified Unified Program Agencies (CUPA) programs and the Industrial

Wastewater Pretreatment Program.

The City is reviewing fee schedules and service delivery model that could alter the quantity

of work performed by consultants.

Issuing Office

The Finance Department is the Issuing Office for this Request for Proposal (RFP) and the

point of contact for all process and contract questions as well as protest. Technical

questions shall be directed to the Project Manager.

2

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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