Project Information

Bid Title

B009-26 SALE OF SURPLUS SUBSTATION CIRCUIT BREAKERS

Issuing Agency

Brownsville Public Utilities Board

Location

Texas

Published Date

Nov 17, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

B009-26

Original Source

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Bid Documents

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Project Description

B009-26 SALE OF SURPLUS SUBSTATION CIRCUIT BREAKERS

RFP Number:

B009-26

RFP Status:

Open

Start Date:

November 17, 2025

Close Date:

Wednesday December 3rd, 2025 5:00pm

The files are for bid reference only. Contact Diane Solitaire at dsolitaire@brownsville-pub.com or (956) 983-6366 if you have trouble opening the links below.

NOTE: To open links you may need to press and hold the CTRL button on your keyboard and at the same time click with your mouse on the link

Bid Documents

Attachment Preview

LEGAL NOTICE

AND

INVITATION TO BID

B #009-26

The Brownsville Public Utilities Board will accept sealed bids for the Sale of Surplus

Substation 145 KV Circuit Breakers, until 5:00 PM, December 3, 2025, in the

Brownsville PUB Purchasing Office, 1155 FM 511, Olmito, Texas. Bids received after

this time will not be considered.

Bids will be publicly opened and read aloud on December 4, 2025 at 10:30 AM. Vendors

can call in at 10:30 AM, December 4, 2025 to (956) 214-6020 to listen to the bid opening.

Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request

for Proposal (RFP) opportunities. Registration is available at registering on Bidnet

Direct's Texas Purchasing Group, if you haven’t already registered.

Detailed specifications may be obtained at the following website:

https://www.brownsville-pub.com/rfp_status/open/

Please mark on the outside of the envelope and on any carrier’s envelope: "B009-26

SEALED BID FOR THE SALE OF SURPLUS SUBSTATION 145 KV CIRCUIT

BREAKERS, DECEMBER 3, 2025, 5:00 PM", and send to the attention of Diane

Solitaire, Purchasing Department, 1155 FM511, Olmito, Texas 78575.

The Brownsville Public Utilities Board will not be responsible in the event that the U.S.

Postal Service or any other courier system fails to deliver the sealed bids to the

Brownsville Public Utilities Board, Purchasing Office by the given deadline above.

Proposals will be accepted via electronic transmission through Bidnet only.

The Brownsville PUB reserves the right to reject any or all bids and to waive

irregularities contained therein and to accept any bid deemed most advantageous to the

Brownsville PUB.

BY:

Diane Solitaire

Purchasing

Brownsville Public Utilities Board

(956) 983-6366 - Phone

Please submit this page upon receipt.

ACKNOWLEDGEMENT FORM

B#009-26 Sale of Surplus Substation 145 KV Circuit Breakers

For any clarifications, please contact Marisela Gaytan at the Brownsville Public Utilities Board,

Purchasing Department at (956) 983-6365 e-mail:MaGaytan@brownsville-pub.com.

Please e-mail this page upon receipt of legal notice. If you only received the legal notice and

you want the bid package mailed, please provide a method of shipment with account number in

the space designated below.

Check one:

( ) Yes, I will be able to send a bid; obtained bid package from website.

( ) Yes, I will be able to send a bid; please email the bid package.

Email:

( ) No, I will not be able to send a bid for the following reason:

If you are unable to send your bid, kindly indicate your reason for “No bid” above and return this

form via e-mail to: MaGaytan@brownsville-pub.com. This will ensure you remain active on

our vendor list.

Date

Company:

Name:

Address:

City:

State:

Zip Code:

Phone:

Fax:

Email:

IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE PLEASE EMAIL THIS PAGE TO NUMBER LISTED

ABOVE

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Special Instructions

Contract Information

• Interpretation

Questions concerning terms, conditions, and technical specifications should be directed to:

Marisela Gaytan

Buyer

Phone No. (956) 983-6365

• Tentative Time Line

1. November 17 to December 3, 2025 - Vendors work on bid.

2. December 3, 2025 at 5:00 PM CST - Vendor must submit one (1) set of bid

documents sealed in an envelope to:

Diane Solitaire, Purchasing

1155 FM 511

Olmito, TX 78575

Bid #009-26 – Sale of Surplus Substation 145 KV Circuit Breakers

Due: December 3, 2025 at 5:00 PM

The above noted information must be included on bid envelope and on any carrier’s

envelope/package. The Brownsville Public Utilities Board will not be held responsible for

missing, lost or late mail. Brownsville Public Utilities Board will not accept facsimile or

electronic transmission of sealed bids.

1. November 24, 2025 – Last Day to submit questions

2. December 4, 2025 – Open bids at 10:30 AM

3. December 8 – 26, 2025 - Evaluate bids

4. December 29, 2025 – Provide Final Recommendations

• Or Equal (NOT APPLICABLE)

Brand name or manufacturer’s reference used in this request is descriptive – not restrictive – it is

intended to indicate type and quality desired. Brands of like nature and quality will be

considered. If bidding on other than referenced specifications please provide complete

descriptive information of said article.

• Pricing

Bid price per each. Include all costs incurred such as loading and hauling to transport and

remove surplus material from BPUB’s Warehouse located at 1495 Robinhood Drive,

Brownsville, Texas 78521. Prices shall remain firm until all materials have been removed.

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Failure to submit any of the above information with the bid will disqualify bid.

• Vendor Representative

The successful vendor agrees to send a personal representative with binding authority for the

company to the Brownsville Public Utilities Board upon request to make adjustments and/or assist

with coordination of all transactions as needed.

• Quality of Products (NOT APPLICABLE)

All items must be new, in first class condition, including containers suitable for shipment and

storage. No substitutions in standard grades or lesser quality will be accepted.

• Determining Factors for Award

1. Bidders net price on bid items

2. Reputation and location of the bidder

3. Ability to promptly & carefully remove the surplus material

4. BPUB financial and legal responsibility evaluations of any identified teaming

arrangements involving significant joint ventures, subcontractors and suppliers

5. Safety record will be considered when determining the responsibility of the bidder

• Contract with Vendor/Entity Indebted to BPUB

It is a policy of the BPUB to refuse to enter into a contract or other transaction with an

individual, sole proprietorship, joint venture, Limited Liability Company or other entity indebted

to BPUB.

• Vendor ACH (Direct Deposit) Services

The BPUB has implemented a payment service for vendors by depositing the payment directly to

the vendor’s bank account. Successful vendor(s) will be required to receive payments directly

through Automated Clearing House (ACH) in lieu of a paper check. The awarded vendor must

agree to receive payments via ACH (Direct Deposit).

• Tax Identification Number (TIN)

In accordance with IRS Publication 1220, aW9 form, or a W8 form in cases of a foreign vendor,

will be required of all vendors doing business with the Brownsville PUB. If a W9 or W8 form is

not made available to Brownsville PUB, the first payment will be subject to income tax

withholding at a rate of 28% or 30% depending on the U.S. status and the source of income as

per IRS Publication 1220. The W9 or W8 form must be included with bid response. Attached

are sample forms.

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• Taxes

The Brownsville Public Utilities Board is exempt from Federal Excise Tax, State Tax and local

Taxes. Do not include tax in the bid. If it is determined that tax was included in the bid it will

not be included in the tabulation or any awards. Tax exemption certificates will be furnished

upon request.

• Signing of Bid

Failure to sign bid will disqualify it. Person signing bid should show title or authority to bind

their firm to a contract.

• EEOC Guidelines

During the performance of this contract, the contractor agrees not to discriminate against any

employee or applicant for employment because of race, national origin, age, religion, gender,

marital or veteran status, or physically challenging condition.

• Contract and Purchase Order

The surplus materials shall be removed in a timely manner as specified in bid schedule. A bill of

sale will be issued to the awarded vendor after tabulation and final approval by the Brownsville

PUB Board.

• Removal Procedures

Surplus material will be removed from BPUB’s Warehouse, 1495 Robinhood Drive,

Brownsville, Texas 78521 within seven (7) days after notification of award unless approved

otherwise. Bidder along with BPUB employee will verify quantity removed. BPUB will then

invoice the successful Bidder within ten (10) days at the unit cost submitted on the Cost Sheet.

Payment shall be prior removing material. All items sold are as is, where is, Brownsville

Public Utilities Board makes no guarantees or warranties, expressed or implied of any kind

or other representation.

• Brownsville Public Utilities Board Rights

1. If only one or no bid is received by "submission date", the BPUB has the right to

reject, re-bid, accept and/or extend the bid by up to an additional two (2) weeks

from original submission date.

2. The right to reject any/or all bids and to make award as they may appear to be

advantageous to the Brownsville Public Utilities Board.

3. The right to hold bid for 90 days from submission date without action, and to

waive all formalities in bid.

4. The right to extend the total bid beyond the original 90-day period prior to an

award, if agreed upon in writing by all parties (BPUB and vendor/contractor) and

if bidder/vendor holds original bid prices firm.

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Commodity Codes

• NAICS 237130Power and Communication Line and Related Structures Construction
• NAICS 335313Switchgear and Switchboard Apparatus Manufacturing
• NAICS 423610Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers

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