Project Information

Bid Title

Bid NO. 26-05 Sidewalk Repairs

Issuing Agency

City of Huntsville

Location

Texas

Published Date

Dec 12, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-05

Original Source

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Bid Documents

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Project Description

Bid Number:	26-05
Bid Title:	Bid NO. 26-05 Sidewalk Repairs
Category:	City Solicitations
Status:	Open

Publication Date/Time: 12/11/2025 8:00 AM Publication Information: Bid NO. 26-05 Sidewalk Repairs Closing Date/Time: 1/14/2026 2:00 PM Submittal Information: Paper (Sealed Bids) Bid Opening Information: 448 SHY 75 N Huntsville, TX Contact Person: Lucy Gonzalez purchasing@huntsvilletx.gov Download Available: Yes Fee: NO Business Hours: 8:00 A.M. - 5:00 P.M. M-TH Related Documents: Bid NO. 26-05 Sidewalk Repairs

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City of Huntsville

448 State Highway 75 N

Huntsville, Texas 77320

Lucy Gonzalez

Phone: 936-291-5495

Email: purchasing@huntsvilletx.gov

INVITATION FOR BID (IFB) NO. 26-05

“Sidewalk Repairs”

RETURN SEALED IFB:

City of Huntsville

City Secretary

448 State Highway 75N

Huntsville, Texas 77320

Sealed solicitations shall be received no later than:

2:00 P.M., Central Time

January 14, 2026

MARK ENVELOPE: “Solicitation Packet 26-05”

ALL PAGES MUST BE INITIALED AND RETURNED,

IF NOT BID MAY BE REJECTED.

Table of Contents

Tentative Schedule of Events .................................................................................................................................2

Introduction ............................................................................................................................................................. 2

General Instructions................................................................................................................................................2

Bid Submittals ....................................................................................................................................................3

Information .........................................................................................................................................................3

Award .................................................................................................................................................................3

Terms of Contract ...............................................................................................................................................3

Termination of Contract .....................................................................................................................................3

Special Terms & Conditions...............................................................................................................................3

Preparation of Bid...............................................................................................................................................4

Written Modification ..........................................................................................................................................4

Qualification of Responders ...............................................................................................................................4

Addenda & Interpretations .................................................................................................................................4

Laws and Regulations.........................................................................................................................................5

Obligation of Responder.....................................................................................................................................5

Bid Tabulation ....................................................................................................................................................5

General Information................................................................................................................................................5

Scope of Work ....................................................................................................................................................6

Areas for Repair:.................................................................................................................................................6

Safety Standards & Accident Prevention ...............................................................................................................6

Insurance Requirements..........................................................................................................................................7

Price Table ..............................................................................................................................................................7

Required Forms ......................................................................................................................................................8

Conflict of Interest ..............................................................................................................................................8

Certificate of Interested Parties Form 1295......................................................................................................10

Israel Verification Form ...................................................................................................................................12

Bid # 26-05 Page 1 of 27 Firm Name:

Initials:

Iran, Sudan and Foreign Terrorist Organizations Verification Form ...............................................................13

Firearm Verification Form................................................................................................................................14

Prohibition of Contracts Discriminating Against Energy, & Energy Company Boycott Verification Form...15

Critical Infrastructure Verification Form..........................................................................................................16

Texas Public Information Act Verification Form.............................................................................................17

References ......................................................................................................................................................... 18

Non-Collusion Affidavit...................................................................................................................................19

Bid Term & Conditions ....................................................................................................................................20

No-Bid Statement .............................................................................................................................................26

Responders Information....................................................................................................................................27

Tentative Schedule of Events

December 11, 2025 – Release Bid

December 13 and December 20, 2025 – Legal Advertisement

January 6, 2026 – Questions Due to Procurement Manager

January 8, 2026 – Final Addendum Posted

January 14, 2026, 2:00 P.M. – Public Bid Opening

February 2026 – Award Preparation

Introduction

The City of Huntsville is requesting sealed bids to establish a purchase order for sidewalk repairs. The City

of Huntsville is aware of the time and effort you expend in preparing and submitting bids and proposals to

the City. Please let us know of any requirements which are causing you difficulty in responding to our

requests. We want to make the process as easy and painless as possible so that all responsible vendors can

compete for the City's business.

General Instructions

IFB packets must be delivered in a sealed envelope to:

The City of Huntsville

Attention of City Secretary

c/o Purchasing Department

City of Huntsville Service Center

448 State Highway 75 North

Huntsville, Texas 77320

Solicitation Packets must be received by

January 14, 2026, at 2:00 P.M. Central Time

It is the sole responsibility of respondent to have packet at designated location prior to the deadline date and

time. Each response must be sealed in an opaque envelope which has been clearly marked “Solicitation

Packet 26-05”. All late packets will be returned to respondent unopened when properly marked. Public

Bid # 26-05 Page 2 of 27 Firm Name:

Initials:

reading is scheduled to be held at the date and time listed above at City Service Center, 448 State Highway

75 N, Huntsville, Texas 77320. You are invited to attend.

All questions concerning the solicitation should be directed to the Procurement Manager, Lucy Gonzalez

at e-mail purchasing@huntsvilletx.gov.

Bid Submittals

Bidders submitting a response do so entirely at their expense. There is no expressed or implied obligation

by the City of Huntsville to reimburse any individual or firm for any costs incurred in preparing or submitting

a bid, for providing additional information when requested by the City of Huntsville, or for participating in

any selection interviews.

Information

Details on which commodities and services we purchase or have for sale is available from the Purchasing

Department. You may register on the City’s vendor management program at www.huntsvilletx.gov/bids to

receive notice of bid opportunities. Additionally, you may register at www.publicpurchase.com.

Award

The City of Huntsville reserves the right to award to the most responsible and responsive bidder in the best

interest of the City based on price and/or based on best value meeting the requirements for this service. The

City reserves the right to consider items such as safety record, references, previous performance, delivery

time or a criteria specific to this project which the city considers weighted. The City may award to multiple

providers or to a single provider. If the awarded responder is unable to meet the requirements of the City,

services/products may be purchased from the next best available responder and continue until a responder

is found that can complete the requirements of the City of Huntsville. The City reserves the right to order

from another vendor in which the City determines an emergency or urgent need becomes necessary. The

City of Huntsville has the sole, last and final determination to determine award. The City reserves the right

to reject any bids that do not meet specifications stated herein or reject all bids should this project not be

approved for any reason.

*Best Value: An assessment and/or award based on analysis of the total life cycle of the item. Combination criteria which can be used are: price,

quality of item, location of responder, safety record of responder, past relationship with responder, and/or any relevant criteria specifically listed.

Terms of Contract

This contract shall be effective from the date of award and will expire in sixty (60) calendar days unless

otherwise noted in the Notice of Award.

Termination of Contract

The City of Huntsville reserves the right to terminate this agreement if, in the opinion of the City of

Huntsville, the successful vendor’s performance is not acceptable, or if the deliveries and servicing of this

contract do not conform to the requirements detailed herein or for any cause. If through any cause, the vendor

fails to fulfill its obligations under this contract, or if the vendor violates any of the agreements of this

contract, the City has the right to terminate this contract by giving the successful bidder thirty (30) calendar

days-written notice. Should the vendor violate any laws or participate in illegal activity the City has the right

to cancel the agreement immediately. The vendor will be compensated for the satisfactorily deliveries

performed before the termination date. The vendor shall have the right to cancel the contract upon a thirty

(30) days written notice to the City of Huntsville. The vendor will be compensated for the satisfactorily

deliveries performed before the termination date.

Special Terms & Conditions

It is understood that the City of Huntsville, Texas reserves the right to reject any or all products, services

Bid # 26-05 Page 3 of 27 Firm Name:

Initials:

and/or qualification for any or all products and/or services covered in this solicitation and to waive

informalities or defects or to accept such qualifications as it shall deem to be in the best interests of the City

of Huntsville. If less than three responses are received, the City of Huntsville reserves the right to rebid as

it deems to be in the best interest of the City. Each elected responder will receive a purchase order as prices

quoted. Responders must be able to complete the job within a reasonable time of request for service. Should

awarded responder not be able to respond, the City reserves the right to offer service to next available

responder. The City of Huntsville reserves the right to make the award of bid line items in whole, parts or

to reject any and all bids or bid line items if it is determined to be in the best interest of the City. The Bid

Terms and Conditions reference any and all indemnification language that is required and not stated to the

fullest extent of the law. The City of Huntsville has the sole last and final determination to determine award

with no recourse to the fullest extent of the law.

Preparation of Bid

Each bid must be submitted on the prescribed form. All blank spaces for prices must be filled in, in ink or

typewritten and must be fully completed and executed when submitted. If the unit price and the total amount

named for an item are not in agreement, the unit price alone will be considered as representing the

responder's intention and the total will be corrected to conform thereto. The responder must sign their

solicitation in the space provided on the responder’s form. If the bid is submitted by a partnership or

corporation, the name and address of the partnership or corporation must be shown, together with the name

and address of the partners or corporate officers. Bids submitted by a partnership must be signed by one of

the partners. Bids submitted by a corporation must be signed by one of the corporate officials having, under

the corporate structure, the power to act in this capacity. Bids submitted by a sole proprietorship must be

signed by the proprietor.

Written Modification

Any responder may modify their bid by letter, electronic or other written communication at any time prior

to the scheduled closing time for receipt, provided such written communication is received by the City prior

to the closing time, and provided further, the City is satisfied that the written modification bears the signature

of the responder. The written communication should not reveal the bid price but should provide the addition

or subtraction or other modification so that the final prices or terms will not be known by the City until the

sealed bid is opened. It is the responsibility of responder to ensure modification was received by the City.

Qualification of Responders

No prequalification of responders is required. Before award of any contract can be approved, however, the

City shall be satisfied that the responder involved: (1) maintains a permanent place of business, (2) has

adequate plant and equipment to do the work properly and expeditiously, (3) has a suitable financial status

to meet obligations incident to the work, (4) has appropriate technical experience, and (5) can submit a

satisfactory performance record.

Addenda & Interpretations

No interpretation of the meaning of the plans, specifications or other pre-bid documents will be made to any

responder orally.

Every question or request for interpretation concerning the solicitation shall be directed to the Procurement

Manager, Lucy Gonzalez in writing via e-mail at lgonzalez@huntsvilletx.gov or sent via mail addressed to

the Purchasing Department at 448 SH 75 North, Huntsville, Texas 77320. All questions or request for

interpretation must be received by January 6, 2026 @ 5:00 P.M. as addressed above. All questions or

requests for interpretation concerning the solicitation received after January 6, 2026 @ 5:00 P.M. will be

considered void and unacceptable.

A written addenda will be issued as a response and will be posted on or before January 8, 2026 @ 5:00

Bid # 26-05 Page 4 of 27 Firm Name:

Initials:

P.M. on the City of Huntsville website, Public Purchase website and Electronic State Business Daily

website. All addenda so issued shall become part of the contract documents, and receipt thereof shall be

acknowledged in the space provided in the solicitation document. It is the responsibility of the responder to

verify all addendums and interpretations.

Laws and Regulations

The responder's attention is directed to the fact that all applicable State laws, municipal ordinances, and the

rules and regulations of all authorities having jurisdiction shall apply to the award throughout, and they will

be deemed to be included in the bid document the same as though herein written out in full.

Obligation of Responder

At the time of the opening of the bid each responder will be presumed to have inspected the site and to have

read and to be thoroughly familiar with the plans and contract documents (including all addenda). The failure

or omission of any responder to examine any form, instrument or document shall in no way relieve any

responder from any obligation in respect of his bid.

Bid Tabulation

To obtain bid tabulation results, please log on to our website at

http://www.huntsvilletx.gov/business/bids_and_rfps/bid_tabulations/. If you have any other questions,

please contact the Procurement Manager, Lucy Gonzalez at (936) 291-5495 or e-mail

purchasing@huntsvilletx.gov.

General Information

The City of Huntsville is requesting bids to establish a purchase order for sidewalk repairs on Veterans

Memorial Parkway.

All communication and questions concerning this solicitation, including any of a technical nature, shall be

made in writing to the procurement manager. Respondents are specifically barred from making contact with

any user department personnel involved in this solicitation for the purpose of discussing this solicitation.

Violation may result in respondent disqualification.

The City will designate a project manager for this contract who will serve as the point of contact between

the City and the awarded respondent. The instructions of the Project Manager are to be strictly and promptly

followed.

The City project manager will decide any and all questions that may arise as to the quality and accountability

of the work performed, and as to the manner of performance and rate of progress of work. Failure of the

City project manager to (i) discover or reject unacceptable work; (ii) discover work not in accordance with

the contract; or (iii) failure to exercise any remedies in connection therewith, shall not be deemed an

acceptance thereof.

The awarded respondent shall provide and maintain barricades, warning traffic control devices and

construction signs as needed to ensure a safe work zone for workers, pedestrians and motorist.. Judgement

as to adequate or sufficient barricading shall be that which is adequate or sufficient in the opinion of the City

project manager.

The awarded respondent understands and agrees that work, installation or any other service performed

without the prior written approval of the City is work outside of the scope of this contract and shall be

performed exclusively at the risk and expense of the awarded respondent.

Bid # 26-05 Page 5 of 27 Firm Name:

Initials:

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238990All Other Specialty Trade Contractors

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