Project Information

Bid Title

Retirement Plan Investment Consulting Services

Issuing Agency

Rockingham County

Location

Virginia

Published Date

Mar 26, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0326-01

Original Source

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Bid Documents

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Project Description

Bid Number:	26-0326-01
Bid Title:	Retirement Plan Investment Consulting Services
Category:	Financial & Banking Services
Status:	Open

Description: The County of Rockingham, (the County) a political subdivision of the State of Virginia is seeking proposals from qualified independent firms authorized to do business in the State of Virginia, to provide investment consulting services for a program that provides supplemental retirement plans to participants who are employees or retirees of the County, with the goal of ensuring its fiduciary responsibilities are met. Click here to submit your RFP electronically. Publication Date/Time: 3/26/2026 12:00 AM Closing Date/Time: 4/24/2026 2:30 PM Contact Person: Rebecca Guthrie Director of Finance 20 E. Gay Street Harrisonburg, VA 22802 (540) 564-3010 rguthrie@rockinghamcountyva.gov Related Documents: Retirement Investment Consulting 26-0326-01 RFP

Attachment Preview

COUNTY of ROCKINGHAM 20 E. Gay Street

Harrisonburg, VA 22802

Request for Proposal

REQUEST FOR PROPOSAL # 26-0326-01

Retirement Plan Investment Consulting Services

This procurement is governed by the Virginia Public Procurement Act and all terms and conditions of the

Act are hereby adopted and are made a part of this notice.

Contact Information:

Rebecca Guthrie

Director of Finance

20 E. Gay Street

Harrisonburg, VA 22802

(540) 564-3010

rguthrie@rockinghamcountyva.gov

Table of Contents

1.0 PURPOSE ......................................................................................................................................... 4

2.0 BACKGROUND .................................................................................................................................4

3.0 SCOPE OF SERVICES ........................................................................................................................ 4

4.0 PROPOSAL PREPARATION AND SUBMISSION ................................................................................. 5

5.0 EVALUATION CRITERIA ................................................................................................................... 6

6.0 AWARD CRITERIA AND CONTRACT TERM ....................................................................................... 6

7.0 GENERAL TERMS AND CONDITIONS ............................................................................................... 7

7.1 APPLICABLE LAWS ...................................................................................................................... 7

7.2 ANTI-DISCRIMINATION ............................................................................................................... 7

7.3 AMERICANS WITH DISABILITIES ACT COMPLIANCE ....................................................................8

7.4 NONVISUAL ACCESS TO TECHNOLOGY .......................................................................................8

7.5 ETHICS IN PUBLIC CONTRACTING ............................................................................................... 9

7.6 IMMIGRATION REFORM AND CONTROL ACT OF 1986 .............................................................10

7.7 ANTITRUST ................................................................................................................................10

7.8 CLARIFICATION OF TERMS ........................................................................................................10

7.9 PAYMENT ..................................................................................................................................10

7.10 QUALIFICATIONS OF OFFERORS ............................................................................................... 10

7.11 TESTING AND INSPECTION ....................................................................................................... 10

7.12 CHANGES TO THE CONTRACT ...................................................................................................10

7.13 DEFAULT ................................................................................................................................... 11

7.14 TAXES ........................................................................................................................................11

7.15 INSURANCE ............................................................................................................................... 11

7.16 DRUG FREE WORKPLACE .......................................................................................................... 14

7.17 NONDISCRIMINATION OF CONTRACTORS ................................................................................14

7.18 AUDIT ....................................................................................................................................... 14

7.19 NON-APPROPRIATION .............................................................................................................. 14

7.20 COOPERATIVE PURCHASING/USE OF AGREEMENT BY THIRD PARTIES ....................................15

7.21 CONTRACT DOCUMENTS .......................................................................................................... 15

7.22 LAWS AND REGULATIONS .......................................................................................................15

7.23 PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ............................................. 16

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7.24 PREPARATION AND SUBMISSION OF PROPOSALS ................................................................ 16

7.25 WITHDRAWAL OR MODIFICATION OF PROPOSALS ...............................................................16

7.26 RECEIPT AND OPENING OF PROPOSALS ................................................................................ 16

7.27 PROPRIETARY INFORMATION .................................................................................................16

7.28 PROPOSAL ACCEPTANCE PERIOD ............................................................................................. 17

7.29 TERMINATION BY THE COUNTY FOR CONVENIENCE ................................................................17

7.30 DEBARMENT STATUS ................................................................................................................17

8.0 SIGNATURE SHEET – RFP # 26-0326-01 ........................................................................................ 18

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1.0 PURPOSE

The County of Rockingham, (the County) a political subdivision of the State of Virginia is seeking proposals

from qualified independent firms authorized to do business in the State of Virginia, to provide investment

consulting services for a program that provides supplemental retirement plans to participants who are

employees or retirees of the County, with the goal of ensuring its fiduciary responsibilities are met.

2.0 BACKGROUND

Rockingham County is located in the center of the beautiful Shenandoah Valley of Virginia. Nestled

between the Blue Ridge Mountains on the east and the Alleghenies on the west, the County is located

along the Interstate 81 corridor and only a two-hour drive to Washington, DC. Rockingham County is the

third largest county in Virginia and encompasses the Harrisonburg-Rockingham metropolitan area.

The County sponsors a Section 457(b) plan, which is available to all County employees with no employer

matching contribution component.

Assets in the 457(b) plan as of March 13, 2026 were:

Asset Class

Asset Allocation

International

Small Cap

Mid Cap

Large Cap

Bond

Fixed

Specialty

Balance

$5,536,957.54

485,333.54

127,421.61

331,667.37

915,299.57

354,640.72

260,389.64

38,404.48

Total

$8,050,114.47

3.0 SCOPE OF SERVICES

The selected firm, under the direction of the County, shall perform in a satisfactory and proper manner all

the necessary services required under this solicitation including, but not necessarily limited to, the

following services:

a. Provide independent and objective advice to the County for the purpose of assisting the

County in meeting its fiduciary responsibilities. The Contractor shall provide research,

analysis, advice, and recommendations with respect to supervision of the governance

functions and any appropriate revisions to investment policies, information, selection of

funds for inclusion in the program and fund/administrator performance evaluation.

Additional services, including financial or investment advice, may be requested

periodically.

b. If necessary, provide assistance with the solicitation process for plan administration

services, including selection criteria, identification of prospective vendor contacts,

evaluation of proposals, interviews of selected firms, and quantified rankings of offerors.

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c.

Review and evaluate the County’s investment policies to ensure consistency with the

County’s responsibilities as plan sponsor and generally accepted best practices in the

industry.

d. Assist the County in analyzing available investment options with the objective of

complying with established investment policies.

e. Evaluate investments in the supplemental retirement plan, examining style, risk,

consistency, cost and performance against expectations and benchmarks. To the extent

an investment does not meet established objectives, recommend action to “watch list”

or terminate the fund, and make a recommendation for replacement and transition.

f.

Upon request by the County, conduct an expense audit of the supplemental retirement

plan using data received from the County or obtained from the administrator, and provide

an analysis of all fees (explicit and implicit) being paid by the program.

g. Orchestrate quarterly meetings and provide quarterly written performance reports of the

program, including information on manager performance, risk, costs, peer analysis, style,

and consistency for each fund in the program.

h. Present the program to staff and/or the board of supervisors as deemed necessary.

4.0 PROPOSAL PREPARATION AND SUBMISSION

Proposal shall address the items included in the Purpose, Scope of Services and the Evaluation Criteria.

Proposals shall be as thorough and detailed as possible so that the County may properly evaluate

capabilities to provide the required services. Offerors are required to submit the following items as a

complete proposal:

Section 1 – Signed Signature Sheet (Section 8.0)

Section 2 – Plan/Methodology: Provide a description of the methodology for providing the services

described in the Scope of Services, and a specific plan for providing the services, to include:

a. What, when, and how the services will be performed.

b. The method to be used to collaborate with County staff to establish outcome goals;

measurable performance indicators; timeline for measurement; and the scope and

format to report performance.

c. Samples of any forms, procedural guidelines, etc. proposed for implementing the

plan/methodology.

d. Sample agenda of quarterly committee meetings.

e. Any level of support/resources expected from the County if awarded a contract.

f.

Illustration of how the County will meet its fiduciary responsibility if selected.

g.

Additional information the offeror’s firm would like the County to consider related to the

offeror’s specific plan and/or methodology.

Section 3 – Qualifications/Experience: Provide the following:

a.

A brief company profile, including the company’s overall purpose and mission statement;

experience providing relevant services; number and types of employees; and what sets

the offeror’s company apart from other companies.

b. Resume of each staff member the offeror proposes to assign to perform the work,

including appropriate certifications.

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Commodity Codes

• NAICS 523930Investment Advice
• NAICS 541611Administrative Management and General Management Consulting Services

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