Project Information

Bid Title

647 - Utility Trailers - Rebid

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Dec 18, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

647 - Utility Trailers - Rebid

File Number: 647
Closing Date: December 22, 2025, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Juan Elliott

216-348-7277

juan_elliott@clevelandwater.com

Procurement Folder

153793

RFB No.

RFB 2002 202500000000647

RFB Description

Utility Trailers - December 2025 - Rebid

RFB Closing Date/Time

December 22, 2025 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

December 22, 2025 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Utility Trailers - December 2025 - Rebid

Item Quantity/

UOM

2.00000 /

EA

Event Date

Service

Dates

Catalog

Discount

Tandem Axle - Pipe Series GVWR - 7000#

84 inches (7ft) x 18 feet long Doolittle Open Utility Landscape Trailer - Model #UT84X187K or Approved Equal/Better As Specified with

Standard and Optional Features:

Standard Features:

-Floorboards 2" Treated Yellow Pine

-Stake Pocket Tie Downs

-LED Lights

-24" O.C. Crossmember Spacing

-EZ Step with Front Marker Lights

-ST 205/75R15 6 Ply

-Two 3500 lbs. axles

-Double Brake

-Silver Mod Wheels

-5' Mesh Gate w/Spring Assist

-Fully Sealed Rear Bumper

-Molded 7-Way Plug

-Tongue 3" Triple Channel

-2K Flip Up Jack

-2 5/16" Coupler

-4 Stake Pockets

-Spare Tire Carrier

-Primer 2 Part Epoxy

-Paint 2 Part Polyurethan Baked

-Black

Required Optional Features:

Color: Black

Extra Wide (84 to 83 inches - Inside Dimension)

Manufacturer Name: _________________________________

.

Item/Product Number: _______________________________

.

Number of Days for Delivery After Award: _____________

********PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs**********

.

INVITATION TO BID

(This is not an order.)

Page 2 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Juan Elliott

216-348-7277

juan_elliott@clevelandwater.com

Procurement Folder

153793

RFB No.

RFB 2002 202500000000647

RFB Description

Utility Trailers - December 2025 - Rebid

RFB Closing Date/Time

December 22, 2025 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

December 22, 2025 3:00 PM

*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission or Have Their Bid

Rejected*****

Vendor To Include Lead Time for Delivery As Both the Unit Price & Delivery Time WILL BE Factored in the Evaluation Process to

Determine the Lowest & Best Bid Received.

Vendor MUST Submit Product Literature & Specifications of Landscape Trailer as Specified with Bid Submission.

Prior to Bid Award, Product Literature with Product Specifications Are To Be Reviewed & Approved by Cleveland Division of Water.

*****The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*****

*************Please See the Attached Detailed Specifications*************

*****Each Potential Bidder MUST Respond by Checking Either Comply YES or Comply NO for Each Line Item of the Attached Detailed

Specifications*****

*************FAILURE TO COMPLY WILL RESULT IN THE REJECTION OF YOUR BID*************

.

Ship To:

Water - Distribution

Water - Distribution

4600 Harvard

Cleveland, OH 44105

Unit Price

$

Vendor Response

Extension

$

Delivery Days

Day(s)

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

1 / 1 Lowest and best bidder under Chapter 181 C.O.

Response Type

NONE

INVITATION TO BID

(This is not an order.)

Page 3 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Juan Elliott

216-348-7277

juan_elliott@clevelandwater.com

Procurement Folder

153793

RFB No.

RFB 2002 202500000000647

RFB Description

Utility Trailers - December 2025 - Rebid

RFB Closing Date/Time

December 22, 2025 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

December 22, 2025 3:00 PM

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 4 of 4

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Juan Elliott

216-348-7277

juan_elliott@clevelandwater.com

Procurement Folder

153793

RFB Closing Date/Time

December 22, 2025 3:00 PM

RFB No.

RFB 2002 202500000000647

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Utility Trailers - December 2025 - Rebid

Department/Division Public Bid Opening Date/Time

2002

December 22, 2025 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

The Document ID Number and Buyers Name in email subject line

PDF File of Request For Bid Form

Terms & Conditions.

Northern Ireland Affidavit.

Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Commodity Codes

• NAICS 336212Truck Trailer Manufacturing
• NAICS 532120Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing

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