Project Information

Bid Title

Replacement Soccer Scoreboard

Issuing Agency

Truman State University

Location

Missouri

Published Date

Mar 27, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

SP26-07

Original Source

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Bid Documents

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Project Description

Project	Addendum/Additiona	Project Name	Date Due	Buye
SP26-07		Replacement Soccer Scoreboard	Thursday, April 16, 2026 @ 2 PM Central Time	Sarah Jones

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Truman State University

McClain Hall 106

100 E. Normal Ave.

Kirksville, MO 63501

Phone: (660) 785-4159

Email: sjones@truman.edu

REQUEST FOR PROPOSALS (RFP) – MARCH 27, 2026

PROJECT SP26-07 REPLACEMENT SOCCER FIELD SCOREBOARD

Submittals from minority, women and disadvantaged business enterprises are encouraged.

SUBMITTAL DEADLINE

2:00pm Central Time

Thursday, April 16, 2026

DELIVERY BY MAIL

Truman State University

Attn: Sarah Jones

100 East Normal Ave

Kirksville, MO 63501

SUBMIT

One (1) Electronic copy via thumb drive

or email to sjones@truman.edu

DELIVERY BY HAND

Truman State University

Purchasing Department

106 McClain Hall

(corner of Franklin and Normal)

Truman State University (Truman) is requesting proposals from qualified vendors to provide and install a replacement

soccer field scoreboard. Proposals are to be delivered to the Purchasing Department at Truman until 2:00 PM CT, April 16,

2026, at which time the names of those vendors submitting proposals will be read aloud. No other public disclosure will be

made until after the award of the contract.

RFP documents are available at http://businessoffice.truman.edu/purchasing/bids/OpenBids.asp. A notification of intent to

respond to this RFP is located immediately below. This page must be submitted to notify Truman of your interest in this

project and your plan to submit a proposal. This form is also required if you wish to receive (1) answers to questions

regarding the RFP and (2) any RFP addenda. RFP addenda will be issued if there is a change to the specifications or closing

date/time of this RFP.

____ YES

____ NO

INTENT TO RESPOND STATEMENT

our organization plans to submit a response to this solicitation for proposals:

NO RESPONSE STATEMENT

our organization is not submitting a response for the following reason(s):

฀ Do not offer this commodity or equivalent

฀ Schedule would not permit us to perform

฀ The project is too small

฀ The project is too large

฀

Insufficient time to respond

฀

Cannot meet delivery requirements

฀

Licensing restrictions (please explain)

฀

Other reasons

Name of Organization:

Contact Name:

Contact Address:

Contact Phone Number: ___________________________________________________

Contact Email Address: ___________________________________________________

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TABLE OF CONTENTS

Intent to Respond .................................................................................................................................................1

Part I – Overview .................................................................................................................................................2

Part II – Specifications and Requirements ...........................................................................................................2

Part III – Proposal Evaluation and Award ...........................................................................................................4

Part IV – Contractual Agreement.........................................................................................................................7

Part V – Truman State University Proposal Certification..................................................................................10

Part VI - Exhibits:

A: Truman’s Existing Soccer Field Scoreboard and Sample Decorative Logos ............................................11

B. Vendor Prepared Product Description .......................................................................................................12

C: Vendor Prepared Qualifications.................................................................................................................12

D: Vendor Prepared Pricing Schedule ............................................................................................................12

__________________________________________________________________________________________

PART I – OVERVIEW

Founded in 1867, Truman is Missouri’s selective public liberal arts and sciences university. Truman primarily serves full-

time undergraduate degree seeking students in a residential environment. Truman offers numerous bachelors, masters, and

minor degrees in addition to certificate programs. Truman is accredited by The Higher Learning Commission. Truman has

been recognized as the number one Midwest regional public university in U.S. News & World Report’s "Best Colleges"

publication for more than twenty consecutive years. In addition to being recognized scholars, Truman students and alumni

are known as contributors to their communities, creative problem solvers and goal-oriented professionals. More information

about Truman is available at www.truman.edu.

PART II – SPECIFICATIONS AND REQUIREMENTS

Truman seeks a single vendor to provide and install a replacement scoreboard on Truman’s soccer field in Kirksville,

Missouri. The selected vendor will be required to provide a new and current model scoreboard complete with control

consoles, all wiring, mounting materials, installation, training and warranty service.

This RFP contains specific information that must be addressed in the vendor’s proposal response. These specifications will

ensure the vendor furnishes the highest quality products and service. This RFP, and any subsequent addenda, constitute the

specifications and requirements for this project. Any and all communications regarding specifications and requirements

should be directed to Truman’s buyer referenced in this RFP, and it is the vendor’s responsibility to ensure any request for

information is received by Truman’s buyer. The vendor may suggest additions or enhancements to the following

requirements. Additions or enhancements, along with their associated costs, should be clearly delineated as optional in the

vendor’s proposal. The following specifications constitute the minimum requirements for this project:

A. Replacement Scoreboard Specification and Requirements

1. The scoreboard will have a totally enclosed case constructed of the following materials:

a. case will be corrosion resistance aluminum sheet of at least .050 minimum thickness

b. case will have steel reinforcement

c. case will have steel mounting brackets top and bottom

2. The scoreboard will have the following approximate dimensions:

a. Height: five feet, six inches (5’6”)

b. Width: sixteen feet (16’)

c. Depth: eight inches (8”)

3. The scoreboard will have the following appearance:

a. purple in color with white outlines or trim

b. Truman identification and athletics logo to be included on the top of the scoreboard

c. light-emitting diode (LED) display will be either amber or white in color

d. decorative arch at the top of the scoreboard (16'W x 4’H) with two (2) logos (3’W x 3’H) as illustrated in Exhibit

A on page 12 of this RFP.

e. all colors or logos must adhere to Truman’s brand standards guide

4. The replacement scoreboard will include the following features:

a. a brand-new complete unit that has not been previously billed or sold

b. overall wireless controls.

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c. a long-lasting light-emitting diode (LED) display(s) that are weather resistant

d. digits between fourteen inches (14”) and eighteen inches (18”) that may be viewed at distance

e. captions between eight inches (8”) and fifteen inches (15”) that may be viewed at distance

f. the scoreboard must be able to withstand wind load speeds of at least one hundred fifty (150) mile per hour when

properly installed

g. the scoreboard will include electronic visiting team names in place of static names

h. the scoreboard will display and/or track the following metrics for both home and guest teams:

i. game clock

ii. team score

iii. period

iv. shots on goal

5. The scoreboard, and all associated components, will have the following minimum warranties:

a. A comprehensive and full warranty of not less than two (2) years on parts and labor

6. For solicitation purposes, Truman is referencing a Daktronics model number SO-2008-W-PV-F as a scoreboard that

may have the features Truman is seeking. Such reference(s) are not intended to be restrictive. Vendors will submit

product data with their proposals, and upon receipt of illustrated literature and supporting specifications, Truman

may consider any brand or model equivalent to the scoreboard(s) referenced with approximate dimensions,

characteristics, or features. A demonstration of the proposed comparable scoreboards may be required by Truman.

B. Shipping and Storage of Replacement Scoreboard

1. The vendor will make provision to deliver products to Truman’s campus.

2. If the vendor has scoreboard shipped directly to Truman’s campus, the vendor must make arrangements to accept

the scoreboard equipment on Truman’s campus and inspect all products for damage.

3. The vendor will store and protect all products, and any damage to the replacement scoreboard or any associated

equipment prior to, and during installation will be the financial responsibility of the vendor.

4. Truman will not be responsible for storage of the scoreboard unless prior arrangements have been made with the

Athletic Director and a storage facility is available.

C. Removal of Existing Scoreboard and Installation of Replacement Scoreboard

1. The replacement scoreboard will be installed in the same location as the existing scoreboard. Vendors may inspect

the existing Truman soccer field and scoreboard. The inspection is intended to allow all vendors to respond with

accurate proposals and to satisfy themselves as to the existing conditions where they will be obligated to perform.

Responding vendors may arrange an inspection of the job site Monday through Friday during normal business days

from 7:00 AM to 4:00 PM central time. Appointments may be scheduled by contacting Truman’s Purchasing Buyer

referenced on the first page of this RFP. No allowance will be made for any vendor error or negligence as a result

of not inspecting the existing facilities. If alterations to Truman’s facilities are necessary to support the vendor’s

proposal(s), then those alterations will be noted as part of the vendor’s submission.

2. All labor, tools, and materials necessary for the completion of all work included in these specifications will be

furnished by the vendor at its own expense. All labor shall be performed in a first-class, substantial, neat and

workmanlike manner. All damage to Truman’s property will be repaired, and Truman’s facilities will be left

complete in every respect.

3. The vendor must locate and mark all utilities within proximity of the project and avoid damage to facilities.

4. The vendor will be required to remove and dispose of the existing scoreboard.

5. The vendor will install the new replacement scoreboard system in accordance with the manufacturer’s instructions.

6. The vendor will protect scoreboard finishes from other construction operations and will assume responsibility for

any damage to the replacement scoreboard equipment during installation. The vendor will correct any deficiencies

and clean all exposed surfaces.

7. The vendor will rigidly mount scoreboard and accessories level and plumb by attaching the replacement scoreboard

to support framing with brackets, bolts, washers, and self-locking units.

8. The replacement scoreboard, and other electrical components, will be electrically grounded in accordance with

National Electrical Code (NEC), Article 600.

9. The vendor will keep the premises clean and orderly at all times. The installation site will be left clear of clutter

and trash at the end of each work day. Any trash should be disposed of in Truman’s receptacles.

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10. After installation, the vendor will conduct field test(s) of the replacement scoreboard and all associated equipment

to ensure proper function.

11. The vendor will be required to provide data for scoreboards, controls and accessories, including descriptions of

control functions, shop drawings showing locations, face layout, dimensions, construction, electrical wiring

diagrams, interface with structural supports and method of attachment.

12. The vendor will provide onsite training and ongoing support to Truman’s employees on the proper usage and

maintenance of the replacement scoreboard system.

D. Subcontractors

Vendors are advised that any person, firm, or other party whom it is proposed to award a subcontract under this contract

must be acceptable to Truman. Subcontractor payments will be the responsibility of the vendor, not Truman. If a

vendor’s subcontractor fails to perform in accordance under the terms of this RFP, then the vendor will complete or pay

to have completed the work which the subcontractor failed to complete at no additional cost to Truman. In the event of

any nonperformance or noncompliance by any subcontractor, the vendor will be directly and wholly responsible for the

nonperformance or noncompliance of its subcontractor and will bear all attributable costs.

E. Scheduling Requirements

Truman requires the project be complete and the products fully functional no later than August 1, 2026.

F. Insurance Requirements

The vendor, and any subcontractors, will purchase and maintain the following insurance policies:

1. Comprehensive General Liability: Coverage (including products/completed operations liability insurance and broad

form comprehensive general liability endorsement or its equivalent) will have minimum limits of $1,000,000 per

occurrence and $3,000,000 in aggregate.

2. Worker’s compensation insurance as prescribed by the laws of the State of Missouri.

The vendor will provide Truman with certificates of insurance for all required policies within ten (10) days of award

notification naming Truman State University as an additional insured party. Such certificates will provide that Truman

be given at least thirty (30) days prior written notice of any cancellation, intention to not renew, or material changes in

these policies. Failure to provide, and continue in force, the insurance coverages required above will be deemed a

material breach of the contractual agreement resulting in immediate termination of the contractual agreement. Presence

of insurance coverage does not relieve the vendor of responsibilities or obligations assumed by the contractual agreement

for which the vendor may be liable.

PART III –PROPOSAL EVALUATION AND AWARD

A. Preparation of Proposals

1. It will be the vendor’s responsibility to ask questions, request changes or clarification, or otherwise advise Truman

if any language, specifications or requirements of an RFP appear to be ambiguous, contradictory, and/or arbitrary,

or appear to inadvertently restrict or limit the requirements stated in the RFP to a single source. Any and all

communication from proposing vendors regarding specifications, requirements, competitive procurement process,

etc. must be directed to Truman, as indicated on the first page of the RFP. All formal inquiries for significant or

material clarification or interpretation, or notification to Truman of errors or omissions relating to this RFP

document must be submitted in writing and emailed to Sarah Jones, Purchasing Buyer, at sjones@truman.edu.

Submission of questions and subsequent responses will be issued as an addendum to all prospective vendors on file.

No addenda will be issued later than 48 hours prior to the time and date scheduled for the receipt of responses except

an addendum postponing or withdrawing the RFP. Every attempt will be made to ensure that the vendor receives

an adequate and prompt response. However, in order to maintain a fair and equitable procurement process, all

vendors will be advised, via the issuance of an addendum to the RFP, of relevant information related to the RFP.

2. Before submitting a proposal, vendors should become thoroughly familiar with all conditions referred to in this

document, and any addenda issued before the proposal submission date. Failure to do so will be at the vendor’s

risk. Such addenda will form a part of the RFP. It will be the vendor's responsibility to ascertain that the proposal

includes all addenda issued prior to the proposal submission date

3. Unless otherwise specifically stated in the RFP, all specifications and requirements constitute minimum

requirements. All proposals must meet or exceed the stated specifications and requirements.

4. Prices offered will remain valid for sixty (60) days from proposal opening unless otherwise indicated. If the

proposal is accepted, prices will be affirmed for the specified service agreement period.

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5. Only Truman’s written response(s) pertaining to this RFP, or an addendum, are valid.

6. Truman reserves the right to modify or cancel this RFP. Such action will be noted as an addendum.

B. Submission of Proposal and Award

1. A proposal submitted by a vendor must (a) include a signed RFP Proposal Certification executed by the vendor’s

duly authorized representative, (b) contain all information required by the RFP, (c) and be delivered to Truman no

later than the exact opening time and date specified in the RFP.

2. A proposal may also be withdrawn or modified by the vendor provided requests are made in writing before the

RFP opening date and time. Verbal requests to withdraw or modify a proposal will not be honored.

3. Proposal responses must be returned (with all necessary attachments) to Truman on or before 2:00 PM on

Thursday, April 16, 2026. Proposals may be emailed, mailed or delivered in person to the addresses outlined on

the first page of this RFP.

4. All data required herein in order for the vendor’s proposal to be evaluated and considered for award must be

submitted. Failure to submit such data will be deemed a cause for disqualification of a proposal from award

consideration. Responses to this RFP should be submitted in the format specified. Proposals in any other format

will be considered informal and may be rejected. Conditional proposals will not be considered.

5. Contents of any proposal, attachment, and explanation submitted in response to this RFP, except copyrighted

material, will become the property of Truman. All copyrighted material must be clearly marked.

6. If your proposal contains any information you consider to be proprietary, you must place it in a separate envelope

or file if e-mailed and mark it “Proprietary Information.” Truman is the final authority as to the extent of material

considered proprietary or confidential. Pricing information cannot be considered proprietary.

7. Truman reserves the right to reject any or all proposals or any part thereof, or to accept any proposal, or any part

thereof, or to withhold the award and to waive or decline to waive irregularities in any proposal when Truman

determines that it is in their best interest to do so. Truman also reserves the right to hold all proposals for a period

of up to three (3) months after the opening date.

8. After the initial screening process, those vendors whose proposals are selected for further consideration may be

asked to make a presentation to Truman’s selection committee to answer questions in advance of the final selection.

Vendors selected to make a presentation will be contacted to schedule a presentation. The person who will be

directly responsible for servicing the account will be present at this presentation. Vendors are cautioned not to

contact Truman employees concerning this RFP during the evaluation process.

9. Truman reserves the right to consider historic information and fact, whether gained from the vendor’s proposal

response, question and answer conferences, references, or any other source, in the evaluation process. Truman

reserves the right to take such steps as it deems necessary to determine the ability of a vendor to perform the work,

and each vendor will furnish to Truman such information and data for this purpose as it may request. Truman

reserves the right to reject any proposal response where an investigation, or consideration of the information

submitted by such vendor, does not satisfy Truman that the vendor is qualified to properly carry out the terms of

these specifications. It is the vendor’s sole responsibility to submit information related to the evaluation categories,

and Truman is under no obligation to solicit such information if it is not included with the vendor’s proposal

response. Failure of the vendor to submit such information may cause an adverse impact on the evaluation of the

vendor’s proposal. Pursuant to Section 610.021 RSMo, proposals will not be available for public review until after

a contractual agreement is executed or all proposals are rejected. Truman will notify RFP respondents of the vendor

whom has been selected to perform these services. Any award protest must be received within ten (10) days after

the date of notification of award in accordance with the statute.

C. Proposal Opening.

1. Proposal openings are public on the opening date and time specified on the RFP document. Only the names of the

RFP respondents will be read at the opening. Proposal content will not be disclosed.

2. It is the vendor’s responsibility to deliver the proposal to Truman by the opening date and time.

3. Proposals not received by Truman by the opening date and time will be late. Regardless of the degree of lateness

or the reason, including causes beyond the vendor’s control, late proposals will not be opened.

D. Evaluation / Award

1. Any clerical error, apparent on its face, may be corrected by Truman before the contractual agreement award. Upon

discovering an apparent clerical error, Truman will contact the vendor and request written clarification of the

intended proposal. The correction will be made in the notice of award. Examples of apparent clerical errors are:

(a) a misplacement of a decimal point and/or (b) an obvious mistake in designation of unit.

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