Project Information

Bid Title

Request for Bids - 2026 Chemical Bid Packet - WATER SYSTEM.pdf

Issuing Agency

City of Salina

Location

Kansas

Published Date

Nov 19, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

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File	Request for Bids - 2026 Chemical Bid Packet - WATER SYSTEM.pdf	3.8 MB

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UTILITIES DEPARTMENT

Martha Tasker, Director of Utilities

300 West Ash · P.O. Box 736

Salina, Kansas 67402-0736

TELEPHONE · (785) 309-5725

FAX · (785) 309-5713

TDD · (785) 309-5747

E-MAIL · martha.tasker@salina.org

WEBSITE · www.salina-ks.gov

To: Chemical Vendors

Re: Notice of Chemical Bids (Calendar Year 2026) – WATER SYSTEM

The City of Salina, Kansas, Utilities Department, will be accepting bids for various chemicals utilized in

our water system. These products will be for purchase and use during the 2026 calendar year. Enclosed

are specifications for Sodium Fluorosilicate, Aluminum Sulfate, Anhydrous Ammonia, Blended

Polyphosphate, Carbon Dioxide, Chlorine, Cationic Polymer, Quicklime, Soda Ash, Sodium

Hexametaphosphate, 75% Orthophosphate 25% Polyphosphate Blend, Hydrated Lime, 50% Liquid

Aluminum Sulfate, 38%-40% Liquid Ammonium Sulfate, Low Molecular Weight Cationic Polymer, Sodium

Fluoride, 12.5% Sodium Hypochlorite, and 20% Sodium Permanganate.

Sealed bids will be received by the City of Salina at the office of the City Clerk, City-County Building, 300

W. Ash, Room 206, Salina, Kansas until 2:00 P.M., Thursday, December 4, 2025. The bids will be

opened and tabulated at a later date. Copies of Tabulated Bids will be provided to all Bidders.

The City of Salina reserves the right to reject any or all bids.

Vendors may bid as many individual chemicals as desired.

You do NOT need to bid all of the chemicals.

If there is a chemical that you are NOT bidding, no response is needed for that chemical.

For questions concerning these chemical specifications please contact Martha Tasker, Director of Utilities

at 785-309-5725.

_____________________

Martha A. Tasker

Director of Utilities

Water Treatment Plant ♦ Wastewater Treatment Plant ♦ Water Distribution ♦ Wastewater Collection

Our Mission is to provide safe, reliable and high quality water and wastewater systems with superior service and value.

SCHEDULE A

INSURANCE REQUIREMENTS

(Utilities Department Chemical Delivery)

The Vendor shall obtain, pay for, and maintain – and shall require each of its authorized

sub-Vendors to obtain and maintain – for the duration of the delivery year, policies of insurance

meeting the following requirements:

1. General Requirements.

A. Additional Insured. With the exception of the workers’ compensation and

professional liability policies to be obtained by the Vendor hereunder, all policies shall name as

an additional insured the City of Salina (“City”), its agents, representatives, officers, officials, and

employees as additional insured(s). Insurance for the additional insured shall extend to

Products/Completed Operations and be as broad as the insurance for the named insured, including

defense expense coverage, and shall apply as primary and non-contributory insurance before any

other insurance or self-insurance, including any deductible, maintained by, or provided to, the

additional insured(s).

B. Waiver of Subrogation. Where allowed by law, all policies will include a waiver

of subrogation in favor of the City, its agents, representatives, officers, officials, and employees.

C. Claims Made Policies. If coverage is written on a claims-made basis for any of the

policies required by this Agreement, the Vendor must maintain the coverage for a minimum of

two (2) years from the date of final completion of all work under the Agreement.

D. Premium and Deductible Expenses. The Vendor shall be responsible for all

premiums and retention or deductible expense for any and all policies required by this Contract.

2. Specific Coverage Requirements.

A. Commercial General Liability (“CGL”). The Vendor shall maintain CGL coverage

written on ISO Occurrence form CG00 01 or an industry equivalent and shall cover liability arising

from Personal Injury, Bodily Injury, Property Damage, Premises and Operations, Products and

Completed Operations, Contractual Liability, Independent Vendors and Advertising Injury. The

policy limits shall not be less than the following:

• Each occurrence

$1,000,000

• General aggregate

$2,000,000

• Personal and Advertising Liability $1,000,000

The Vendor shall maintain the Products and Completed Operations liability coverage for a period

of at least two (2) years after completion of all work under the Agreement.

Page 1 of 2

Rev. 12/12/19 njs

B. Business Automobile Liability (“BAL”). The Vendor shall maintain BAL

coverage written on ISO form CA 00 01 or an industry equivalent. Coverage shall be applicable

to all autos and other vehicles subject to compulsory auto liability laws that are owned, hired,

rented or used by the Vendor and include automobiles not owned by but used on behalf of the

Vendor. The BAL policy limits shall not be less than the following:

• Combined single limit

$1,000,000

C. Workers’ Compensation/Employer’s Liability. The Vendor shall maintain workers’

compensation and employer’s liability coverage with policy limits not less than the following:

• Workers’ Compensation (Coverage Part A)

o Statutory

• Employer’s Liability (Coverage Part B)

o $100,000 each accident

o $500,000 disease – policy limit

o $100,000 disease – each employee

Page 2 of 2

Rev. 12/12/19 njs

INFORMATION TO BIDDERS

Sodium Fluorosilicate

WATER SYSTEM

Sealed bids for Sodium Fluorosilicate will be received by the City of Salina, Utilities

Department. at the office of the City Clerk, City-County Building, 300 W. Ash, Room 206,

Salina, Kansas until 2:00 P.M., Thursday, December 4, 2025. The bids will be opened

and tabulated at a later date. Copies of Tabulated Bids will be provided to all Bidders.

1. The City of Salina, Downtown Water Treatment Plant is requesting bids for a one (1)

year (January 1, 2026 through December 31, 2026) supply of Sodium Fluorosilicate,

conforming to AWWA Standard B702-18. Additionally, this product must be certified by

NSF International to conform to ANSI/NSF Standard 60 for Drinking Water Treatment

Additives. Delivered product not meeting these standards and any existing product that

was contaminated by the substandard product will be removed and replaced with

proper material by the Vendor. If not removed within 14 days, the City will remove and

dispose of the material. City will invoice the Vendor for all removal and disposal costs.

2. The Vendor shall have the Sodium Fluorosilicate shipped; freight prepaid, on a dock

height truck, to the Salina Downtown Water Treatment Plant, 401 South Fifth Street,

Salina, Kansas. The material shall be shipped in 50 lb. bags, palletized and wrapped on

four-way pallets, 40- inches wide.

3. The estimated total yearly quantity is 12 tons at a maximum rate of 4 tons per

shipment.

4. SDS, Certificate of Analysis and proof of ANSI/NSF Standard 60 Certification for this

product will be provided to the City of Salina Downtown Water Treatment Plant with bid

documents and must be updated as necessary throughout the contract year.

5. List all current additional charges and fees, including; fuel surcharge, demurrage,

etc.

6. In conformity with the Kansas act against discrimination and Chapter 13 of the

Salina Code, the Vendor and its subVendors, if any, agree that:

a. The Vendor shall observe the provisions of the Kansas act against

discrimination and shall not discriminate against any person in the performance of

work under this Contract because of race, sex, religion, age, color, national origin,

ancestry or disability;

b. The Vendor shall observe the provisions of Chapter 13 of the Salina Code

and shall not discriminate against any person in the performance of work under this

Contract because of race, sex, religion, age, color, national origin, ancestry or

disability;

c. The Vendor shall include in all solicitations, or advertisements for employees,

the phrase “equal opportunity employer,” or a similar phrase to be approved by the

city’s community relations director;

d. If the Vendor fails to comply with the manner in which the Vendor reports to

the Kansas human rights commission in accordance with the provisions of K.S.A.

44-1031 and amendments thereto, the Vendor shall be deemed to have breached

this Contract and it may be canceled, terminated or suspended, in whole or in part,

by the City;

e. If the Vendor is found guilty of a violation of Chapter 13 of the Salina Code or

the Kansas act against discrimination under a decision or order of the Salina human

relations commission or the Kansas human rights commission which has become

final, the Vendor shall be deemed to have breached this Contract and it may be

canceled, terminated or suspended, in whole or in part, by the City;

f. The Vendor shall not discriminate against any employee or applicant for

employment in the performance of this Contract because of race, sex, religion, age,

color, national origin, ancestry or disability; and

g. The Vendor shall include similar provisions in any subcontract under this

Contract.

The provisions of this section shall not apply to this Contract if the Vendor:

a. Employs fewer than four employees during the term of this Contract; or

b. Contracts with the City for cumulatively $5,000 or less during the City’s

calendar fiscal year.

7. The Vendor shall purchase and maintain, and shall require each of its authorized

subVendors to obtain and maintain, for the duration of the Contract, policies of

insurance, providing such coverages and meeting such requirements as specified in

Schedule A Insurance Requirements attached hereto.

8. Bid shall be in a sealed envelope clearly marked Sodium Fluorosilicate Bid.

9. If you have any questions regarding the bids or the specifications, please contact

Martha Tasker, Director of Utilities at 785-309-5725.

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing
• NAICS 424690Other Chemical and Allied Products Merchant Wholesalers

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