Project Information

Bid Title

Food Scrap Hauling Services for Food Rescue Organizations

Issuing Agency

Hamilton County Resource

Location

Ohio

Published Date

Mar 23, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Food Scrap Hauling Services for Food Rescue Organizations

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Page 1 of 10

2026

Hamilton County ReSource

Request for Quotation (RFQ)

Food Scrap Hauling Services

Request for Quotation

Project:

Food Scrap Hauling Services

Period of

Performance: The Contractor services shall commence April of 2026 and continue through April 2027 with two

optional year-long extensions.

Type of

Contract:

Contract will be developed between Hamilton County ReSource and the approved contractor(s).

Organization: Hamilton County ReSource

250 William Howard Taft Road, 1st Floor

Cincinnati, Ohio 45219

Contact:

Christin Horsman

Email: christin.horsman@hamiltoncountyohio.gov

Questions:

Questions about the RFQ should be directed to Christin Horsman prior to March 31, 2026 at 12

p.m. Questions and answers to all questions will be made available to interested contractors by

4 p.m. on April 3, 2026. Request to be notified of all questions and answers by emailing Christin

Horsman at christin.horsman@hamiltoncountyohio.gov.

Deadline:

Written quotes in accordance with this RFQ are due no later than 4:00 p.m., April 8, 2026.

PURPOSE

This RFQ is being issued to procure the services seeking a food scrap hauler to work with local food rescue

partners for a Food Scrap Subsidy Program sponsored by Hamilton County ReSource. This program aims to

reduce the financial impact of food scrap hauling services for approved food rescue partners interested in

diverting their food scraps from the landfill for beneficial reuse.

Page 2 of 10

QUALIFICATIONS

Businesses with demonstrated ability to haul food scraps from commercial customers. The contractor must

maintain all required licenses and permits and comply with all applicable local, state, and federal

environmental regulations related to organics collection, transportation, and processing. Additionally, the

contractor must provide documentation verifying the proper recycling or composting of collected materials.

SCOPE OF WORK

Hamilton County ReSource is seeking a food scrap hauler with experience hauling from commercial customers to

provide quotes for equipment, service, and setup fees. Please note that this RFQ is for multiple food rescue

partner sites which have varying requirements. Multiple haulers may be selected to fit the needs of the different

sites. You can opt out of quoting for any of the sites due to location or collection requirements.

Contractor Requirements:

• Provide collection equipment for the customer (e.g. 65-gallon wheeled carts)

• Provide a regular schedule for collection and complete collection in a timely manner in accordance with

the schedule

• Leave the customer with clean equipment upon collection

• Bill Hamilton County ReSource at a regular frequency

• Responsibly compost collected food scraps in accordance with local, state, and federal laws

• Have the ability to collect vegetative food scraps (required). Collection of meat, dairy, bones, and

compostable service ware may be included within the scope of services depending on the preferences

and needs of each individual food rescue agency. Respondents should clearly specify which additional

materials they are able and willing to collect.

Food Rescue Partner Requirements:

• Enroll in the Food Scrap Subsidy Program sponsored by Hamilton County ReSource

• Manage internal programs for food scrap collection and staff/volunteer education

• Provide a secure access point for collection equipment to be placed where the hauler can easily access

Hamilton County ReSource Responsibilities:

• Enroll selected food rescue partners in the Food Scrap Subsidy Program

• Select hauler that fits requirements of the food rescue partner site

• Coordinate relationship between contractor and food rescue partners

• Provide payment to the contractor(s) in a timely manner

INSURANCE REQUIREMENTS

During the contract period and for such additional time as may be required, contractor shall provide, pay for,

and maintain in full force and affect the insurance outlined herein for coverage at not less than the prescribed

minimum limits covering contractor’s activities. Those activities of any and all subcontractors or those activities

anyone directly or indirectly employed by contractor or subcontractor or by anyone for whose acts any of them

may be liable. Contractor shall provide a copy of insurance/workers comp. certificate to Hamilton County

ReSource.

Page 3 of 10

Commercial General Liability

Bidder shall maintain Commercial General Liability insurance covering all operations by or on behalf of the

Bidder on an occurrence basis against claims for personal injury (including bodily injury and death) and property

damage (including loss of use).

Minimum Limits:

• $1,000,000 each occurrence

• $2,000,000 aggregate

Coverage shall include:

• Additional insured endorsement (including ISO CG 20 10 and CG 20 37)

• Waiver of subrogation

• Primary and non-contributory coverage

• Blanket contractual liability

• Personal injury

• Broad form property damage

• Severability of interests

• Joint venture as named insured (if applicable)

Commercial Automobile Liability

Bidder shall maintain Commercial Automobile Liability insurance with a minimum combined single limit of

$2,000,000, covering all owned, hired, leased, and non-owned vehicles.

Coverage shall include:

• Additional insured endorsement

• Waiver of subrogation

• Primary and non-contributory coverage

• Contractual liability

Pollution Liability

Bidder shall maintain Contractors Pollution Liability insurance, or its equivalent, with minimum limits of:

• $1,000,000 per occurrence

• $2,000,000 aggregate

Coverage shall include:

• Transportation pollution

• Waste handling

• Loading and unloading operations

Umbrella / Excess Liability

Page 4 of 10

Bidder shall maintain Umbrella or Excess Liability insurance with minimum limits of $2,000,000 (preferred

$5,000,000), written on a follow-form basis over Commercial General Liability, Automobile Liability, and

Pollution Liability policies.

Additional Insured Requirements

To the extent commercially available at no additional cost, the Commercial General Liability and Commercial

Automobile Liability policies shall defend and include the Board of County Commissioners, Hamilton County,

Ohio, and its officials, officers, employees, agents, and volunteers as additional insureds on a primary and non-

contributory basis for work performed under or incidental to this Contract.

The form of the Additional Insured endorsement shall be the most recent edition of Insurance Services Office CG

20 10 and CG 20 37. If any of the Additional Insureds have other insurance applicable to the loss, such insurance

shall be excess or contingent. The Bidder’s insurance shall not be reduced by the existence of such other

insurance.

Workers’ Compensation

Bidder shall maintain Workers’ Compensation insurance in compliance with the laws of the State of Ohio.

Coverage must be statutory and Ohio-compliant

PAYMENT TERMS

Hamilton County ReSource prefers that the chosen contractor submit monthly invoices for the services rendered.

Page 5 of 10

Quote for Food Scrap Hauling Services: Site 1

Address: 3401 Rosenthal Way, Cincinnati, OH 45204

Site Description: Foodbank with multiple food rescue partners who may drop off at this site. This site is expected to

produce about 600 lbs./week of food scraps.

Materials To Be Collected:

• Vegetative food scrap

• Compostable paperware

Opt-Out Option

☐Opt-out of quote for this site due to collection requirements

☐Opt-out of quote for this site due to location

QUOTE SPECIFICATIONS

For this site, please include the following details in your provided quote. You can use the spaces provided or

attach a separate quote sheet.

EQUIPMENT DESCRIPTION

Please provide a description of the equipment you will supply for this service. Include details such as:

• Type and size of carts or containers

• Any liners or compostable bags provided

• Collection vehicles or other relevant equipment

• Any additional materials or supplies included with the service

Commodity Codes

• NAICS 722310Food Service Contractors

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