Project Information

Bid Title

RFP 2025-09 Countywide ADA In-Person Eligibility Assessment and Certification Process

Issuing Agency

Solano Transportation Authority

Location

California

Published Date

Feb 26, 2026

Closing Date

Apr 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP 2025-09 Countywide ADA In-Person Eligibility Assessment and Certification Process

The Solano Transportation Authority (STA) invites your firm to submit a proposal to provide a Countywide Americans with Disabilities Act (ADA) Eligibility Assessment and Certification Process.

Release Date: Friday, February 13, 2026

Deadline to Submit Proposals: April 10, 2026, at 4:00PM

Staff Contact:

Debbie McQuilkin

Program Manager

Solano Transportation Authority

423 Main Street
Suisun City, CA 94585

dmcquilkin@.sta.ca.gov

(707) 399-3231

The RFP and related materials are provided below:

Documents:

PDF RFP 2025-09 Countywide ADA

PDF Responses To RFP Questions For RFP 2025-09

Attachment Preview

Solano Transportation Authority

Member Agencies:

Benicia ♦ Dixon ♦ Fairfield ♦ Rio Vista ♦ Suisun City ♦ Vacaville ♦ Vallejo ♦ Solano County

423 Main Street, Suisun City, CA 94585-2473 ♦ Phone (707) 424-6075 / Fax (707) 424-6074

Email: info@sta.ca.gov ♦ Website: sta.ca.gov

February 13, 2026

RE: Request for Proposals (RFP # 2025-09) for a Countywide ADA In-Person Eligibility Assessment

and Certification Process

Dear Consultant:

The Solano Transportation Authority (STA) invites your firm to submit a proposal to provide a Countywide

Americans with Disabilities Act (ADA) Eligibility Assessment and Certification Process.

To obtain a copy of the Request for Proposal (RFP), please download the RFP as a PDF from the STA website:

https://sta.ca.gov/work-with-sta/procurement-opportunities/ or call the STA at (707) 424-6075.

The RFP describes the project, presents the requirements of the Proposer and outlines the criteria that will be

used to evaluate the Proposals.

Qualified organizations are invited to submit one (1) hard copy and one (1) digital copy (flash drive) of your

Proposal to the STA office no later than 4:00 PM on April 10, 2026, addressed to:

Attn: Debbie McQuilkin,

Program Manager

Solano Transportation Authority

423 Main Street

Suisun City, CA 94585

Note that this deadline is firm and late submittals will not be accepted. Proposals will be reviewed and, if

needed, the firms/teams whose qualifications most closely meet the STA’s needs will be invited to interview

on or about April 20, 2026.

This Project has a participation goal for disadvantaged veteran business enterprise (DVBE) firms of three percent

(3%). DVBE participation is required. Consultants can utilize this link to search for certified DVBE firms.

The STA encourages, but does not require for this solicitation, the use of local firms. To assist in the use of local

firms, the STA has prepared a database of contact information for local firms for convenience purposes only and

without guarantees as to the ability of such firms to provide the services. This database and the Local Preference

Policy can be viewed at: https://live-sta-2024.pantheonsite.io/wp-content/uploads/2024/04/Local-Preference-2025.pdf

If you have any questions concerning this RFP, please Debbie McQuilkin at dmcquilkin@.sta.ca.gov

Sincerely,

Daryl Halls

Executive Director

REQUEST FOR PROPOSALS

(RFP # 2025-09)

For the

COUNTYWIDE ADA IN-PERSON ELIGIBILITY ASSESSMENT AND

CERTIFICATION PROGRAM

In

Solano County

Release Date: February 13, 2026

RESPONSES DUE:

4:00 P.M., Friday, April 10, 2026

One (1) complete hard copy

and one (1) digital copy (flash drive) of each response

Solano Transportation Authority

423 Main Street

Suisun City, CA 94585

Table of Contents

DISCLOSURE ............................................................................................................................... 1

PROTEST AND APPEALS ......................................................................................................... 1

SECTION 1 - INTRODUCTION.................................................................................................2

SECTION 2 - BACKGROUND ................................................................................................... 2

SECTION 3 - FINAL PRODUCT ............................................................................................... 4

SECTION 4 - DISADVANTAGED VETERAN BUSINESS ENTERPRISE (DVBE) GOALS

......................................................................................................................................................... 5

SECTION 5 - LOCAL PREFERENCE POLICY......................................................................5

SECTION 6 - SCOPE OF SERVICE TASKS ............................................................................ 5

SECTION 7 - RFP SUBMITTAL REQUIREMENTS ............................................................ 13

SECTION 8 - SELECTION PROCESS AND PROJECT SCHEDULE................................ 15

SECTION 9 - SELECTION SCHEDULE ................................................................................ 16

Attachment A – STA Standard Contract

Attachment B – Sample Cost Proposal

Exhibit 10-H Sample Cost Proposal

i

DISCLOSURE

The master copy of each response to this RFP shall be retained for official files and will become a

public record after the award of a contract unless the qualifications or specific parts of the

qualifications can be shown to be exempt by law (Government Code section 6250 et seq.). Each

Responding Firm may clearly label part of a submittal as "CONFIDENTIAL" if the Responding

Firm agrees to indemnify and defend the STA for honoring such a designation. The failure to so

label any information that is released by the STA shall constitute a complete waiver of all claims

for damages caused by any release of the information. If a public records request for labeled

information is received by the STA, the STA will notify the Responding Firm of the request and

delay access to the material until seven working days after notification to the Responding Firm.

Within that time delay, it will be the duty of the Responding Firm to act in protection of its labeled

information. Failure to so act shall constitute a complete waiver.

PROTEST AND APPEALS

Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the

Solicitations or Notice of Intent to Award a contract may protest to the Executive Director. The

protest shall be submitted in writing to the Executive Director within seven (7) working days after

such aggrieved person or company knows or should have known of the facts giving rise thereto.

All letters of protest shall clearly identify the reasons for the protest. The protest also must state

the law, rule, regulation, or policy upon which the protest is based. The Executive Director shall

issue a written decision within ten (10) working days after receipt of the protest. The decision

shall; state the reason for the action taken; and inform the protester that a request of further

administrative appeal of an adverse decision must be submitted in writing to the Clerk of the STA

Board of Directors within seven (7) working days after receipt of the decision by the Executive

Director.

1

SECTION 1 - INTRODUCTION

The Solano Transportation Authority’s (STA) mission is to improve the quality of life in Solano

County by delivering transportation projects to ensure mobility, travel safety and economic vitality

for all.

The STA was created in 1990 through a Joint Powers Agreement between the cities of Benicia,

Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, Vallejo and the County of Solano to serve as

the Congestion Management Agency (CMA) for Solano County. As the CMA for the Solano area,

the STA partners with various transportation and planning agencies, such as the Metropolitan

Transportation Commission (MTC) and Caltrans District 4.

The STA is responsible for countywide transportation planning, programming transportation

funds, managing and providing transportation programs and services, delivering transportation

projects, and setting transportation priorities.

The STA uses an open and inclusive public involvement process through various committees made

up of local elected officials, public works directors, transit operators, and interested citizens.

SECTION 2 - BACKGROUND

The Americans with Disabilities Act (ADA) requires that all public transportation systems that

deliver fixed route service to the general public must also make accommodations to ensure that

people with disabilities can use and access the service. The ADA recognizes that even with these

accommodations some individuals will not be able to access fixed route service. As a result, the

ADA mandates that public transportation systems with fixed route service must also provide

complementary paratransit service for individuals whose disability prevents them from accessing

fixed route service.

Although the ADA provides detailed guidelines as to who is ADA paratransit eligible and what

trips are to be considered eligible for paratransit service, there is little guidance as to how to

implement an eligibility process.

The ADA, however, requires that paratransit eligibility be based on one’s ability to use and

navigate fixed route service, not on the existence of a disability alone. For instance, an individual

who uses a wheelchair or other mobility device may be able to access fixed route services and is

not necessarily a paratransit-dependent passenger. An in-person eligibility process, considered best

practice in the paratransit industry, typically involves a series of evaluations, including physical

and cognitive tests that more precisely assess one’s functional ability to safely use and navigate

fixed route services. In order to ensure an applicant’s eligibility is based on the ability to use and

navigate fixed route service, Solano County seeks to increase the accuracy of the current eligibility

and certification process through more effective use of professional verifications and other

strategies to be proposed by vendors in response to this RFP.

2

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 611430Professional and Management Development Training

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