Project Information

Bid Title

CITY OF WILLIAMSBURG ANNUAL SERVICES CONTRACT, MOWING AND TRIMMING SERVICES, PART A

Issuing Agency

City of Williamsburg

Location

Virginia

Published Date

Feb 6, 2025

Closing Date

Feb 26, 2025

Government Level

State & Local

Status

Closed

Ref. #

IFB 01 4309 25

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 01 4309 25
Bid Title:	CITY OF WILLIAMSBURG ANNUAL SERVICES CONTRACT, MOWING AND TRIMMING SERVICES, PART A
Category:	IFB - Invitation for Bid
Status:	Open
Bid Recipient:	Jaime Clark (757) 220-6140 , jclark@williamsburgva.gov

Description: The City of Williamsburg Department of Public Works & Utilities, hereafter known as the City, is seeking Contractors for the mowing and trimming of specified City properties for the City of Williamsburg. The Contractor shall furnish all labor, tools, proper clothing, appliances, materials, equipment, transportation, safety items, supervision, signage, and construction work of every kind required to accomplish the following described tasks. Publication Date/Time: 2/6/2025 11:30 AM Closing Date/Time: 2/26/2025 2:00 PM Submittal Information: 401 Lafayette Street Williamsburg Municipal Building 2nd Floor, Public Works Department Williamsburg Bid Opening Information: 2/26/2025 2:00PM Local Time Pre-bid Meeting: 02/11/2025 09:00AM EST. Contact Person: Lucas Jenne ljenne@williamsburgva.gov Plan & Spec Available: See attachment Business Hours: Monday - Friday 8:00 - 4:30 Qualifications: Part A only of the Annual Service Contract for mowing and trimming. Contractor shall mow and trim only the locations identified in the Price Schedule listed and attached herein. Mow and trim all locations to a height of between 2.5 inches to 3 inches. The mowing and trimming of all areas will be completed on a weekly basis, or as needed and directed by the City. Place warning signs or traffic control devices such as cones, barrels, etc., when Contractor’s equipment and/or vehicles will be blocking a travel lane on any roadway or deny temporary access to driveways and/or sidewalks. Contractor shall follow the latest edition of the MUTCD for any shoulder and lane closures. Trim around all sign posts, trees, boxes, headstones, etc. to the mowing height without scalping, gouging, or marking the bark of trees or on outer surfaces. Repair or replace any damaged items during operations such as, curbs, gutters, signposts, trees, and cemetery head stones, at the discretion of the City Landscape Superintendent. Collect and legally dispose of all trash & litter at each location prior to mowing and trimming operations. Use a Stick Edger to trim the edge of all sidewalks and curbs at each mowing location. Blow off loose clippings, trimmings, and other debris from operations from all paved surfaces following mowing and trimming and collect for removal and disposal. Contractor SHALL NOT blow clippings, trimmings, and debris into a City roadway or storm drainage system. City will take legal action should a Contractor be observed performing this restriction. Provide and maintain any required safety devices, signage, PPE, and meet all OSHA standards. Check and maintain adjustment of equipment to keep from scalping, rutting, bruising, uneven cutting or gouging. Maintain proper dress code while representing the City: a. A clean shirt, vest, jacket, or other type of garment must be worn at all times. b. No improper or vulgar pictures or writing on shirts will be allowed. c. Clean pants should be worn for personal protection; shorts can be worn but should be neat and of a proper attire for this type of work. City staff may inspect the Work at any time and will halt operations if unsafe practices or conditions are observed. Special Requirements: An Invoice will be submitted at the beginning of each month for the previous month’s work to: Lucas Jenne Landscape Superintendent Department of Public Works & Utilities 401 Lafayette Street Williamsburg, VA 23185 The invoice, or a separate sheet attached to the invoice, will list the following: a. Name of each location identified in the Price Schedule that was completed, b. Dates each location in the Price Schedule that was completed, c. Cost of each location in the Price Schedule that was completed, d. An overall total of all mowing and trimming completed for a specific month. Due to the large volume of children who visit the playground area in Kiwanis Park, the park shall be cut prior to 10:00 a.m. on the day of mowing and trimming. Any time after 10:00 could present a hazard to children and the City will not be held liable for any accidents or issues with the public. Mowing and trimming shall be completed ONLY from Wednesday to Friday, unless otherwise authorized by the Owner. No work shall be done on weekends or holidays. City will provide the Contractor a key to access to any gated/fenced locations. Contractor shall adhere to the City’s Noise Ordinance; pay special attention to when work is allowed to start and when work is required to be completed. Contractor shall notify the City as soon as possible should he/she not be able to perform the Work as indicated for more than 2 consecutive weeks. The City and Contractor shall negotiate an alternate plan of action to ensure that the Work as specified is completed. Miscellaneous: PRE- BID CONFERENCE: Pre-bid Conference will be held February 11, 2025 at 9:00 AM, local time, at City of Williamsburg Municipal Building, 2nd floor, 401 Lafayette St., Williamsburg, VA 23185. Bidders shall contact Lucas Jenne, by email at ljenne@williamsburgva.gov with any questions. Related Documents: IFB 01 4309 25 City of Williamsburg Annual Services Contract , Mowing and Trimming Services Part A Location Map for Part A

Commodity Codes

• NAICS 561730Landscaping Services

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