Project Information

Bid Title

Annual Contract for Elections Printed Forms and Envelopes

Issuing Agency

Tarrant County

Location

Texas

Published Date

Jul 24, 2026

Closing Date

Aug 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

F2026161

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Invitation for Bid
Status	Issued
Number	F2026161 (Annual Contract for Elections Printed Forms and Envelopes)
Issue Date & Time	7/24/2026 07:30:01 AM (CT)
Close Date & Time	8/10/2026 02:00:00 PM (CT)
Question Cut Off Date	7/31/2026 12:00:00 PM (CT)
Notes	The purpose of this contract is to purchase forms and envelopes required by the Secretary of State, to deliver Absentee Ballots when a voter request to vote by mail, in accordance with the Texas Election Code. The forms and envelopes used for absentee ballots and other election-related mailings vary in size and language. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation. Total bid cost must be fully inclusive, encompassing all charges related to shipping, delivery, installation, and any other costs to be incurred by Tarrant County. Failure to include all applicable costs in the original bid may result in rejection of the bid or disqualification from consideration. No additional or unexpected charges will be accepted after award. Any requirement by the bidder to sign or accept additional legal agreements, terms, or conditions outside of those expressly referenced in the Purchase Order or procurement documents—may result in rejection of the bid or disqualification from consideration. Vendor must accept a purchase order as the method of payment. Solicitation includes unconditional 30-day cancellation clause available to both parties. Terms in solicitation and vendor response take precedence over any agreements between County and Vendor.

Contact Information

Name	Erin Dawdy
Address	100 E Weatherford St Suite 303 Fort Worth, TX 76196 USA
Phone	(817) 884 x1150
Fax
Email

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9545893

Bid Attachments

File Name	Description	File Size
1 2 3 33 items in 3 pages
TC_General_Terms_and_Conditions091724.pdf	Tarrant County General Terms and Conditions (9/17/2024)	89 KB	352615	6288062
TC_Special_Terms_and_Conditions_Standard_Ver 3_051926.pdf	Tarrant County Special Terms and Conditions	101 KB	352615	7420270
TC_HUB_Policy053123.pdf	Tarrant County HUB Policy (5/31/23)	201 KB	352615	5365367
F2026161 - Technical Specifications.pdf	Technical Specifications	210 KB	352615	7551339
Exhibit A - United States Postal Service Official Election Mail Guidelines.pdf	F2026161 - Exhibit A - United States Postal Service Official Election Mail Guidelines	1.16 MB	352615	6625625
#1 Spoiled Ballot.pdf	#1 Spoiled Ballot	18 KB	352615	6623816
#2 Envelope, Legal w-Logo, w-Window.pdf	#2 Envelope, Legal w-Logo, w-Window	146 KB	352615	6623817
#3 Envelope, Legal w-Logo, No Window.pdf	#3 Envelope, Legal w-Logo, No Window	191 KB	352615	6623818
#4 and 12 Back Side Envelope Early Voting Mail Out.pdf	#4 and 12 Back Side Envelope Early Voting Mail Out	152 KB	352615	6623819
#4 and 12 Front Side Envelope Early Voting Mail Out.pdf	#4 and 12 Front Side Envelope Early Voting Mail Out	188 KB	352615	6623820
#5 Ballot Envelope Early Voting Eng-Span Front Side 2025.pdf	#5 Ballot Envelope Early Voting Eng-Span Front Side 2025	325 KB	352615	6623821
#5 Ballot Envelope Early Voting Eng-Span Back Side - 2025.pdf	#5 Ballot Envelope Early Voting Eng-Span Back Side - 2025	309 KB	352615	6623822
#6 Early Voting Ballot Envelope Eng-Viet Back Side - 2025.pdf	#6 Early Voting Ballot Envelope Eng-Viet Back Side - 2025	296 KB	352615	6623823
#6 Early Voting Ballot Envelope Eng-Viet Front Side - 2025.pdf	#6 Early Voting Ballot Envelope Eng-Viet Front Side - 2025	311 KB	352615	6623824
#8 Carrier sample EngSpan 2025.pdf	#8 Carrier sample EngSpan 2025	287 KB	352615	6623826

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