Project Information

Bid Title

RFQ GAME WARDEN BOAT

Issuing Agency

State of Vermont

Location

Vermont

Published Date

Jun 3, 2026

Closing Date

Jun 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
RFQ GAME WARDEN BOAT	06/05/2026 10:00AM		06/09/2026 04:30PM

Attachment Preview

Department of Buildings and General Services

Office of Purchasing & Contracting

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

Agency of Administration

SEALED BID

REQUEST FOR QUOTE

GAME WARDEN BOAT

ISSUE DATE

QUESTIONS DUE

RFQ RESPONSES DUE BY

June 3, 2026

June 5, 2026 – 10:00 AM (EST)

June 9, 2026 – 4:30 PM (EST)

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS SOLICITATION WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS SOLICITATION.

STATE CONTACT:

E-MAIL:

Bill Vivian, State Purchasing Agent II

SOV.ThePathForward@vermont.gov

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Quote (RFQ) the Office of Purchasing &

Contracting (hereinafter the “State”) is seeking to establish contracts with one or more companies that

can provide Game warden Boat.

1.2. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in

writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with

any other individual from the State concerning this solicitation is strictly prohibited and may result in

disqualification.

1.3. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation

or wishing to comment on any requirement of the solicitation must submit specific questions in writing no

later than the deadline for question indicated on the first page of this solicitation. Questions may be e-

mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the question

period a copy of all questions or comments and the State's responses will be posted on the State’s web

site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as

possible after the question period ends, contingent on the number and complexity of the questions. All

information provided by vendors during this process will be public and bidders shall not provide

confidential information, except as described in 5.1 below.

1.4. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the

State through the issuance of an Addendum to this solicitation and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

1.5. SOURCE OF FUNDS: This project is being funded in whole or in part using federal monies. If a bidder

requires assistance in preparing their proposal or needs guidance on socioeconomic certifications, the

bidder may contact the VT APEX Accelerator. The APEX Accelerator specializes in helping small

businesses navigate the documentation associated with State and Federal procurement. Their website

is: http://apex.vermont.gov

2. DETAILED REQUIREMENTS: The State of Vermont Department of Fish and Wildlife is seeking bids on

one (1) Game warden Boat that’s meets or exceeds the following specification.

2.1. Bidders Note – Where manufacturer names are identified. NO substitutions will be accepted.

2.2. The intended use of this craft is for Law Enforcement Patrols

2.3. 25-27 feet in length

2.4. Twin 300Hp Mercury Verado outboards (including rigging, controls, power steering, w/tilt helm, stainless

steel propellers, any and all equipment referenced as “mandatory” or “necessary” to outfit the motor and

install into the vessel)

2.5. Aluminum Hull

2.6. Foam Collar w/tensioning bladder

2.7. Personnel Recovery Cutouts in Collars

2.8. Raymarine – Axiom pro 2 RVM 12 inch screen, p319 transducer, 18 inch Dome Raymarine Radar, Ray 63

VHR Radio – hinged electronics arch for closer radar, blue light bar and FLIR. Hinged from AFT of cabin,

secured with stainless knurled knob hardware in up or down position for transport)

2.9. FLIR M364C Stabilized Dual payload Thermal Camera (640x512 Vox Microbolometer) w/pan, tilt and

electronic zoom installed on hinged riser bracket and integrated to one screen

2.10.

Upgrade Raymarine radar to Quantum 2 w/doppler

2.11.

Raymarine AR 200 heading sensor

2.12.

North American lighthouse charts R70794

2.13.

Add second Raymarine Axiom Pro 12inch display

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2.14.

Searchlight- 4,000-10,000 Lumens to allow for visibility to up to half a mile. LED and fixed with

remote control.

2.15.

Deck flood lights

2.16.

Drop bow door w/ladder and handrails

2.17.

Install of Agency Name on Collar:

2.17.1. Color: dark green/OD Green

2.17.2. Agency Name: VERMONT WARDEN SERVICE

2.18.

Tow Package – taft rail, tow bollard, tow spool, any and all equipment noted as “mandatory” or

“standard”

2.19.

Bulkhead style drop pan suspension seats with height adjust foot rests

2.20.

Canvas Enclosure for TTOP

2.21.

30AMP shore power service with battery charger

2.22.

Law Enforcement Package – Liberty II Light bar or LEDs, GFE radio install, hailer, sirens

2.23.

Lockable glove box on console

2.24.

Stainless steel steering wheel w/knob

2.25.

Mercury 1st mate marine safety and security system

2.26.

Lenco Trim tab kit TT 9x12

2.27.

Boatmaster Trailer

2.28.

Ladder on trailer

2.29.

Jim buoy go-x-24T, orange life ring, w/life buoy distress marker light and rail mount

2.30.

Wide armrest on two shock mitigating seats to accommodate gun belts

2.31.

The complete and fully serviceable boat must be shrink wrapped and delivered to:

ATTN: Major Jenna Reed

VT Dept. of Fish and Wildlife

Sandbar WMA

52 Gravelle Rd

Milton, VT 05468

3. GENERAL REQUIREMENTS:

3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that

Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment

pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be

honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless

otherwise requested by the State. No charge for packing, shipping, or for any other purpose will be

allowed over and above the price quoted.

3.1.1.Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted by

Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum of

materials and/or services required.

3.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive

bidding process with another state and/or cooperative are welcome to submit the pricing in response

to this solicitation.

3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the

Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and

Revised February 13, 2026

Page 3 of 23

performance requirements outlined in this solicitation. The State of Vermont reserves the right to obtain

clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to

respond to a request for additional information or clarification could result in rejection of that bidder's

proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the

right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive

technicalities in submissions. The State also reserves the right to make purchases outside of the awarded

contracts where it is deemed in the best interest of the State.

3.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final

selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a

BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum

qualification requirements and/or have not been eliminated from consideration during the evaluation

process.

3.2.2.Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it

will help the State’s evaluation process. The State will factor information presented during

presentations into the evaluation. Bidders will be responsible for all costs associated with providing

the presentation.

3.3. CONFLICTS OF INTEREST:

3.3.1.Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business entity has

interests (for example, customers, partners, contracts) that could undermine, or reasonably be

perceived to undermine, its faithful and unbiased performance of a contract with the State that may

result from this solicitation.

3.3.2.Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual, agent or

employee of a bidder could undermine, or reasonably be perceived to undermine, its faithful and

unbiased performance of a contract with the State that may result from this solicitation.

3.3.3.Requirements: The State does not seek to contract with any individual or business entity having a

conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure the State’s

awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders shall:

a) Prior to submitting a proposal, conduct an internal review of its current affiliations and activities and

identify actual, potential, or reasonably perceived PCOIs or OCOIs relative to a contract with the

State that may result from this solicitation.

b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any facts that

may cause a reasonably prudent person to perceive a PCOI or OCOI with respect to a contract

with the State that may result from this solicitation. Disclose, also, any actions proposed to mitigate

the PCOI or OCOI.

The State shall have sole discretion to determine whether a PCOI or OCOI can be mitigated to the State’s

satisfaction and may discuss the conflict with the bidder if and to the extent the State deems discussion

necessary to its determination. The State reserves the right to (a) reject from further consideration any

proposal having a PCOI or OCIO that cannot be mitigated to the State’s full satisfaction and (b) terminate

a contract upon discovery that a contractor failed to disclose facts pertaining to a PCOI or OCOI in its

proposal, or otherwise misrepresented relevant information to the State.

3.4. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE PROCUREMENTS:

For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change

Considerations in State Procurements Certification, which is included in the Certificate of Compliance for

this solicitation.

After consideration of all relevant factors, a bidder that demonstrates business practices that promote

clean energy and address climate change as identified in the Certification, shall be given favorable

consideration in the competitive bidding process. Such favorable consideration shall be consistent with

and not supersede any preference given to resident bidders of the State and/or products raised or

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manufactured in the State, as explained in the Method of Award section. But, such favorable

consideration shall not be employed if prohibited by law or other relevant authority or agreement.

3.5. METHOD OF AWARD: Awards will be made under the provisions of 29 V.S.A. § 903. The State may

award one or more contracts and reserves the right to make additional awards to other compliant bidders

at any time if such award is deemed to be in the best interest of the State. All other considerations being

equal, preference will be given to the following as identified in the applicable Certificate of Compliance.

3.5.1.resident bidders of the state and/or to products raised or manufactured in the state;

3.5.2.purchase of goods, products, or materials produced in the United States (including but not limited to

iron, aluminum, steel, cement, and other manufactured products) when the award involves the use of

applicable federal funds under 2 C.F.R. § 200.322)

3.5.3.bidders who have practices that promote clean energy and address climate change.

3.6. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select one or

more bidders with which to negotiate a contract, based on the evaluation findings and other criteria

deemed relevant for ensuring that the decision made is in the best interest of the State. In the event State

is not successful in negotiating a contract with a selected bidder, the State reserves the option of

negotiating with another bidder, or to end the proposal process entirely.

3.7. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the

preparation of a response to this solicitation and shall be responsible for all expenses associated with any

presentations or demonstrations associated with this request and/or any proposals made.

3.8. CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State, including

the Standard Contract Form and Attachment C as attached to this solicitation for reference.

3.8.1.Business Registration. To be awarded a contract by the State of Vermont a bidder (except an

individual doing business in his/her own name) must be registered with the Vermont Secretary of

State’s office https://sos.vermont.gov/business-services/business-filings/ and must obtain a

Contractor’s Business Account Number issued by the Vermont Department of Taxes

http://tax.vermont.gov/ .

3.8.2.The contract will obligate the bidder to provide the services and/or products identified in its bid, at the

prices listed.

3.8.3.Payment Terms. Percentage discounts may be offered for prompt payments of invoices; however,

such discounts must be in effect for a period of 30 days or more in order to be considered in making

awards.

3.8.4.Quality. If applicable, all products provided under a contract with the State will be new and unused,

unless otherwise stated. Factory seconds or remanufactured products will not be accepted unless

specifically requested by the purchasing agency. All products provided by the contractor must meet

all federal, state, and local standards for quality and safety requirements. Products not meeting these

standards will be deemed unacceptable and returned to the contractor for credit at no charge to the

State.

3.9. SUBSTITUTION: Bidders may offer, in their bids, substitutes to items identified by a manufacturer’s

number or brand. When offering a substitution, bidder must describe any differences and provide

technical information that will assist in the State’s evaluation.

3.10. ENVIRONMENTAL INFORMATION: Bidders are requested to complete the Environmental Information

Form which is included in the Certificate of Compliance for this solicitation identifying the following for each

product being quoted:

a. Percent (%) of recycled content and post-consumer content; and

b. Mercury content certification.

3.11. SAMPLES:

3.11.1. Bidder Supplied Samples: The Commissioner reserves the right to request from the

Bidder/Contractor a representative sample(s) of the Product offered at any time prior to or after

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