Project Information

Bid Title

Amendment 1 CCSD request staffing Services HC-06-19-26A

Issuing Agency

Columbia County School District

Location

Georgia

Published Date

Jun 12, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Amendment 1 CCSD request staffing Services HC-06-19-26A

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Columbia County School District

PURCHASING DEPARTMENT

4781 Hereford farm Road, Evans, GA 30809

Tele: (706) 541-2723 ext. 5108 Fax: (706) 855-3843 Email: Hudson.Chandler@ccboe.net

Amendment 1

REQUEST FOR STAFFING SERVICES

NO. HC-06-19-26A

Sealed bids will be accepted at the office of Mr. Hudson E. Chandler, Purchasing Supervisor,

Columbia County School District, Business Department, 4781 Hereford Farm Road, Evans, GA

30809 no-later-than NEW DUE DATE June 19, 2026 @ 2:00 P.M.

Any bid received later than the specified date and time, whether delivered in person or

mailed, may be disqualified.

The CCSD reserves the right to reject any or all bids and to accept any bid deemed most

advantageous to the Columbia County School District and to waive any informalities in bidding.

Hudson E. Chandler

Purchasing Supervisor

Columbia County School District

Request for Staffing Services

Bid Amendment 1, Request HC-06-19-26A

I noticed that special education teachers have since been added—should we resubmit our full proposal, or would you

prefer that we submit an addendum to address these additional modalities?

If you have changes to your previous proposal, update the sections that have

changed and submit. If you have no changes to your previous proposal, submit the

original proposal to verify inputs are received and unchanged.

1. Does this bid cancel out the bid that was previously released this year? YES. IF YOU HAVE

NO CHANGES FROM PREVIOUS BID, PLEASE RESUBMIT PREVIOUS BID.

2. Are we allowed to propose positions not specifically listed in the RFP? CCSD HAS A SPECIFIC

LIST OF POSITIONS TO BE FILLED AT THIS TIME.

3. The new job description has several categories (The Teacher of the Deaf and Hard of

Hearing, The Teacher of Students with Emotional and Behavioral Disorders, The Autism

Program Teacher, The CCETS Teacher, The Speech-Language Pathologist). Can we break

those out and provide separate hourly rates? No, they are all considered special education

teachers just with different specialties. Moreover, we pay our special education teachers on

the teachers’ scale and do not differentiate between them.

4. I noted that we would be required to bill Medicaid. Is that correct? While our providers

complete the Medicaid paperwork as required, we, as a company, do not bill Medicaid. Is

that acceptable? This requirement is the vendor’s responsibility.

5. May we email the response, or does it have to be received in hard copy? The Columbia

County School District will accept bids sent by email. Bidders are to consider emailed bids

not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt.

Email greater than 18 megabytes exceed our size limit and cannot be received. Electronic

Signatures will be accepted on bids.

1. Could you please confirm whether vendors are required to submit resumes for the requested

positions as part of the proposal response? If so, should vendors provide sample resumes or

resumes of actual proposed candidates? CCSD CONFIRMS VENDORS ARE REQUIRED TO

SUBMIT RESUMES.

2. The RFP states that vacancies must be filled within 24–72 hours. Could you please confirm

whether the expectation is for vendors to submit qualified candidates for District review and

approval within that timeframe, prior to credentialing and onboarding? YES. SEE ITEM 1.

3. Could you please provide examples of situations in which the District would require

candidates on such short notice? Additionally, please confirm whether this contract is

intended for per diem/PRN staffing, temporary staffing, or ongoing assignments. SHORT

NOTICE COVERAGE IS A REQUIREMENT.

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Columbia County School District

Request for Staffing Services

Bid Amendment 1, Request HC-06-19-26A

4. Under the Mandatory Vendor Qualifications, the solicitation requires vendors to

demonstrate K-12 staffing experience and experience serving school districts in Georgia. If

a vendor lacks direct K-12 staffing experience, may the vendor instead demonstrate similar

experience and provide references from other public entities, MSP clients, or commercial

clients? IT IS A MANDATORY VENDOR QUALIFICATION FOR TOP SCORE FOR THAT

REQUIREMENT.

5. If alternative references are acceptable, could you please clarify how the absence of direct K-

12 staffing experience would impact the vendor's responsiveness and/or evaluation

score? CCSD IS K-12. EXPERIENCE OF THIS NATURE IS IMPORTANT FOR K-12.

1. Are the positions in this RFP currently filled by district employees, an incumbent vendor, or

a mix? If current staff will transition to the awarded vendor, can the District share the

approximate headcount available for transition? The positions in this RFP are for positions

the CCSD needs to fill. Current staff are not available for transition to vendors.

2. What is the District's anticipated award date and contract start date so vendors can plan

onboarding accordingly? Anticipated award date is in July, with start date beginning in

August.

3. For the 25% price category, will scoring be based on the lowest bill rate, lowest markup,

or total estimated annual cost across all positions? Total estimated cost per position.

4. For the optional renewal years, will the District allow an annual price adjustment (for

example, tied to CPI), or should pricing be held flat across all five years? Any price increases

will be reviewed for award adjustment in the best interest of the CCSD.

5. Beyond the 72-hour fill requirement, does the District have specific fill rate targets,

performance metrics, or penalties it expects the vendor to meet? The CCSD needs to fill all

the positions.

If the District elects to utilize contracted paraprofessionals, does Columbia County School District

anticipate replacing existing district-employed paraprofessionals, or is the contract intended

primarily to support vacancies, hard-to-fill positions, leaves of absence, and other supplemental

staffing needs? Contract intended primarily to support vacancies, hard-to-fill positions, leaves

of absence, and other supplemental staffing needs.

If the contract is intended to supplement district staffing, can the District provide the estimated

number of vacancies, anticipated openings, or hard-to-fill positions expected to be filled through

this contract? Based on number of vacancies.

How many paraprofessional positions remained vacant during the 2025-2026 school year, and

what was the average time-to-fill for open paraprofessional positions?

Does the District anticipate utilizing contracted personnel on a short-term, as-needed basis, or as

long-term staffing solutions for the duration of the school year? Answered above.

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Columbia County School District

Request for Staffing Services

Bid Amendment 1, Request HC-06-19-26A

If awarded, does the District anticipate transitioning existing district-employed paraprofessionals

to contracted positions, or would contracted staff only be utilized for positions that the District is

unable to fill directly? Contracted staff only to be utilized for positions that the District is unable

to fill directly.

Do agencies need to register with the District before we can move ahead with the bidding process?

There is no registration process.

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Commodity Codes

• NAICS 561320Temporary Help Services

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