Project Information

Bid Title

Custodial Supplies & Equipment Percentage % off Catalog Discount Bid

Issuing Agency

Osceola County School Board

Location

Florida

Published Date

Jul 1, 2025

Closing Date

Aug 12, 2025

Government Level

State & Local

Status

Closed

Ref. #

SDOC-26-B-005-LV

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Osceola County School Board

Status
Active

Fiscal Year
2026

Primary Contact
Loni Vanbenthuysen

Title
Custodial Supplies & Equipment Percentage % off Catalog Discount Bid

Secondary Contact
Cheryl Hood

Number
SDOC-26-B-005-LV

Tertiary Contact

Type
Announcement

Department
School Operations

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
2.0        SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS

This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL.
The intent of this bid is to establish a contract where the successful Bidder shall guarantee firm percentage % off catalog discount prices for the item(s) awarded to him as specified in this bid.
2.01        CATALOG BID

A.        CATALOG WITH BID

All Bidders must submit a web site address or furnish an electronic price list to be used under this contract with their bid submittal.

B.        CATALOGS TO SDOC LOCATIONS

Awarded Bidder(s) shall furnish the electronic information of the same catalog (s) as presented with the bid to all schools and departments within the School Board. A list of locations will be supplied to awarded Bidder(s). Catalog dispersal is a responsibility of the awarded Bidder, not the School Board.

C.        CATALOGS UPDATED ANNUALLY

Each year as catalogs are updated, the awarded Bidder(s) shall notify all schools and departments of the changes. Prior to the release of catalog updates, awarded Bidder(s) must contact the Purchasing Department to obtain a current list of locations, contacts, and to establish new catalog effective date. Catalog information dispersal is a responsibility of the awarded Bidder(s), not the School Board.

D.        ELECTRONIC CATALOGS

The School Board prefers to use a web-based version of catalogs; however, prices must be configured with the discount already taken. Online ordering may use the School Board’s Purchasing Card Program.

E.        UPDATING OF CATALOGS

Bid pricing will be held to the current catalog in use by all schools and departments. Price increases will not be allowed until a new catalog has been approved by the designated buyer in the Purchasing Department. Once approved, it will be the awarded Bidder’s responsibility to distribute information of updates to each school and department utilizing this bid. Booklets and pricers used to adjust catalog pricing will not be acceptable. As catalogs require updates, it is the awarded Bidder’s responsibility to have the following:

•        Catalog updates must be approved by the designated buyer in the Purchasing Department before effective date and distribution to the rest of the schools/departments.

•        Distribute catalog updates to all schools and departments with notice explaining new pricing, before effective date.

•        Establish effective date with buyer after the requirements above have been met.

Any price discrepancies, which occur as a result of the awarded Bidder not following the above guidelines, must be honored by the awarded Bidder.

F.        NEW ITEMS

New items appearing in the awarded Bidder’s catalog released after the bid opening date are to be covered by this bid as if these items were originally included in the catalog(s) submitted with the bid.

G.        TRAINING

The awarded Bidder(s) must be willing to offer training and support for schools and departments as needed. Training may include but not be limited to company introduction, setting up new users for online ordering, and review of catalog bid discounts.

Dates(All times are listed as EST )

Broadcast Date
7/1/2025 8:00 AM EST

Question End Date
7/16/2025 12:00 PM EST

Due Date
8/12/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
7/15/2025	8:00 AM	No	817 Bill Beck Blvd Building 2000 - Purchasing Kissimmee, FL 34744

Documents

Total: 9

Type	Name	Description	File Type
Invitation to Bid	SDOC-26-B-005-LV Custodial Catalog Bid.pdf	SDOC-26-B-005-LV	PDF
Invitation to Bid	Attachment A - General Terms & Conditions Revised 4-23-25.pdf	SDOC-26-B-005-LV	PDF
Invitation to Bid	Attachment B - ITB Bidders Acknowledgement and Required Forms.pdf	SDOC-26-B-005-LV	PDF
Invitation to Bid	Attachment C - References Form.pdf	SDOC-26-B-005-LV	PDF
Invitation to Bid	Attachment D - Price Sheet.xlsx	SDOC-26-B-005-LV	Excel
Invitation to Bid	Attachment E - Bidders Statement of Principal Place of Business.pdf	SDOC-26-B-005-LV	PDF
Invitation to Bid	Attachment F - SBE VBE Program Participation Form.pdf	SDOC-26-B-005-LV	PDF
Invitation to Bid	Attachment G - Unsatisfactory Report Example.pdf	SDOC-26-B-005-LV	PDF
Invitation to Bid	Attachment H - Federal Terms and Conditions.pdf	SDOC-26-B-005-LV	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 1

Question	Date Asked	Answer	Date Answered
Do we need to provide references if we currently work with SDOC on several different bids, including the current jansan catalog discount bid? Thanks	7/1/2025 4:36:13 PM

Commodity Codes

Total: 21

Code	Description
[910-39]	Janitorial/Custodial Services
[485-65]	Janitorial Equipment and Supplies (Not Otherwise Classified)
[486-65]	Janitorial Equipment and Supplies (Not Otherwise Classified), Environmentally Certified Products
[910-39]	Janitorial/Custodial Services
[934-39]	Janitorial Equipment Maintenance and Repair
[958-63]	Janitorial Management Services
[967-45]	Janitorial Products Manufacturing Services
[983-38]	Janitorial Equipment Rental or Lease
[435-70]	Skin Cleaners, Antimicrobial: Emollient, Nonalkaline, etc. (See Class 485 for Janitorial Hand and Skin Cleaners)
[435-72]	Soap, Surgical Scrub (See 485-85 for Janitorial Type Scrubbing Soap)
[436-70]	Skin Cleaners, Antimicrobial: Emollient, Nonalkaline, etc. (See Class 485 for Janitorial Hand and Skin Cleaners), Environmentally Certified Products
[436-72]	Soap, Surgical Scrub (See 485-85 for Janitorial Type Scrubbing Soap), Environmentally Certified Products
[485-6]	Bottles, Glass (For Cleaners, Detergents, and Janitorial Supplies)
[485-76]	Recycled Janitorial Supplies
[485-8]	Bottles, Plastic (For Cleaners, Detergents, and Janitorial Supplies)
[485-83]	Sanitizing and Disinfecting Supplies, Janitorial
[486-6]	Bottles, Glass (For Cleaners, Detergents, and Janitorial Supplies), Environmentally Certified Products
[486-76]	Recycled Janitorial Supplies, Environmentally Certified Products
[486-8]	Bottles, Plastic (For Cleaners, Detergents, and Janitorial Supplies), Environmentally Certified Products
[486-83]	Sanitizing and Disinfecting Supplies, Janitorial, Environmentally Certified Products
[801-78]	Signs, Janitorial (Wet Floor, Hazardous Spill, etc.)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
• NAICS 423840Industrial Supplies Merchant Wholesalers
• NAICS 561720Janitorial Services

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