Project Information

Bid Title

RFQ - Flooring Services Cost Sheet

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

Apr 30, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Due Date	Description	Purchasing Contact
5/26/2026	RFQ - Flooring Services Cost Sheet	Tina Girdley

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TENNESSEE TECH UNIVERSITY

Request for Quotations

Flooring Services

Quotation Due:

May 26, 2026 / 3:00 p.m. CST

Electronic copies of this Request for Quotations available by contacting tgirdley@tntech.edu

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1.

INTRODUCTION

1.1.

Background

Tennessee Tech University is a four-year comprehensive university located in Cookeville, Tennessee.

Tennessee Tech is the state’s only technological university and currently enrolls more than 10,000

students. Tennessee Tech offers more than 40 bachelor’s and 20 graduate degree programs and 120

concentrations through its various academic divisions – the College of Agriculture and Human Ecology,

College of Arts and Sciences, College of Business, College of Education, College of Engineering,

College of Fine Arts, College of Graduate Studies, Whitson-Hester School of Nursing, and the College

of Interdisciplinary Studies. Tennessee Tech also offers the PhD in education, engineering, and

environmental science and maintains three Centers of Excellence, including the Center for Energy

Systems Research, the Center for Manufacturing Research and the Center for the Management,

Utilization and Protection of Water Resources. The Appalachian Center for Craft, a University satellite

campus and an academic program offered through the College of Education, is a nationally accredited

School of Art, Craft and Design, offering a Bachelor of Fine Arts degree with concentrations in clay,

fibers, glass, metals and woods. Tennessee Tech has consistently achieved high rankings for

academic excellence and affordability.

1.2.

Statement of Purpose

Tennessee Tech seeks to secure a contract for a qualified company to provide Vinyl Tile Flooring

and/or Carpet Flooring Services on an “as needed” basis.

Tennessee Tech has issued this Request for Quotations (RFQ) to define Tennessee Tech’s minimum

products/service requirements; solicit quotations; detail quotation requirements; and outline

Tennessee Tech’s process for evaluating quotations and selecting the Contractor.

Through this RFQ, Tennessee Tech seeks to buy the best products/services at the most favorable,

competitive prices and to give ALL qualified businesses, including those that are small, minority, or

women-owned an opportunity to do business with Tennessee Tech as contractors and subcontractors.

Tennessee Tech reserves the right to award both primary and secondary contract(s) so that if the

primary contractor is unable to accommodate the university’s needs for flooring services, the

secondary contractor might assist Tennessee Tech with such services.

1.3.

Nondiscrimination

No person shall be excluded from participation in, be denied benefits of, be discriminated against in

the admission or access to, or be discriminated against in treatment or employment in Tennessee

Tech’s contracted programs or activities on the grounds of disability, age, race, color, religion, sex,

veteran status, national origin, or any other classification protected by federal or Tennessee State

Constitutional or statutory law; nor shall they be excluded from participation in, be denied benefits of,

or be otherwise subjected to discrimination in the performance of contracts with Tennessee Tech or in

the employment practices of Tennessee Tech’s contractors. Accordingly, all vendors entering into

contracts with Tennessee Tech shall, upon request, be required to show proof of such

nondiscrimination and to post in conspicuous places, available to all employees and applicants,

notices of nondiscrimination.

Tennessee Tech has designated the following to coordinate compliance with the nondiscrimination

requirements of the State of Tennessee, Title VI of the Civil Rights Act of 1964, the Americans with

Disabilities Act of 1990, and applicable federal regulations:

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Greg Holt Compliance Officer

Box 5037

Cookeville, TN 38505

Phone: 931-372-6062

gholt@tntech.edu

1.4.

Assistance to Bidders with a Disability

A Bidder with a disability may receive accommodation regarding the means of communicating this

RFQ and participating in this RFQ process. A Bidder with a disability should contact the RFQ

Coordinator to request reasonable accommodation no later than the Disability Accommodation

Request Deadline in the RFQ Section 2, Schedule of Events.

1.5.

1.5.1.

1.5.2.

1.5.3

1.5.4.

1.5.5.

1.5.6.

1.6.

1.6.1.

RFQ Communications

Unauthorized contact regarding this RFQ with employees or officials of Tennessee Tech other than

the RFQ Coordinator named below may result in disqualification from this procurement process.

Interested Parties must direct all communications, via email, regarding this RFQ to the following RFQ

Coordinator, who is Tennessee Tech’s only official point of contact for this RFQ.

Tina Girdley, Senior Buyer

Derryberry Hall, 1 William L. Jones Drive, Suite 301

Box 5144

Cookeville, TN 38505

Phone: (931) 372-6350

Fax: (931) 372-3727

tgirdley@tntech.edu

Tennessee Tech has assigned the following RFQ identification that must be referenced in all

communications regarding the RFQ: RFQ – Vinyl Tile and Carpeted Flooring Services

Each Bidder shall assume the risk of the method of dispatching any communication or quotation to

Tennessee Tech. Tennessee Tech assumes no responsibility for delays or delivery failures resulting

from the method of dispatch. Actual or electronic “postmarking” of a communication or quotation to

Tennessee Tech by a deadline date shall not substitute for actual receipt of a communication or

quotation by Tennessee Tech.

Tennessee Tech will convey all official responses and communications pursuant to this RFQ by

posting them on its website at: https://www.tntech.edu/purchasing/bidopportunities.php. It is the

responsibility of each bidder to monitor this site in order to obtain any new and/or additional

information that may be distributed relative to this RFQ. Quotations must address all additional

correspondence as needed.

Only Tennessee Tech’s official written responses and communications shall be considered binding

with regard to this RFQ. Any oral communications shall be considered unofficial and non-binding

regarding the RFQ.

Written Questions/Answer Period

A written question/comment period is included in Section 2, RFQ Schedule of Events. The purpose of

the written question/comments period is to allow Bidders to submit any questions they may have with

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1.6.2.

1.6.3.

1.7.

in regard to the service(s) specifications, scope of services requested and/or other matters relative to

the RFQ.

The RFQ Coordinator must receive all written comments, including questions and requests for

clarification, no later than the Written Questions/Comments Deadline in Section 2, RFQ Schedule of

Events.

Tennessee Tech reserves the right to determine, at its sole discretion, the appropriate and adequate

responses to written comments, questions, and requests for clarification. Tennessee Tech official

responses and other official communications pursuant to this RFQ shall constitute an amendment of

this RFQ.

Quotation Deadline

Bids must be submitted no later than the Quotation Deadline time and date detailed in the RFQ

Section 2, Schedule of Events. A bid must respond to the written RFQ and any RFQ exhibits,

attachments, or amendments. A late bid shall not be accepted, and a Bidder's failure to submit a bid

before the deadline shall cause the bid to be disqualified.

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2.

RFQ SCHEDULE OF EVENTS

The following Schedule of Events represents Tennessee Tech’s best estimate of the schedule that will

be followed. Unless otherwise specified, the time of day for the following events will be between 8:00

a.m. and 4:30 p.m., Central Time.

RFQ SCHEDULE OF EVENTS

NOTICE: Tennessee Tech reserves the right, at its sole discretion, to adjust this schedule as it deems

necessary.

EVENT

TIME

(all times are

Central Time)

DATE

(all dates are Tennessee Tech

business days)

1. Tennessee Tech Issues RFQ

4/30/2026

2. Disability Accommodation Request Deadline

5/7/2026

3. Written Questions/Comment Deadline

5/7/2026

4. Tennessee Tech Responds to Questions/Comments

Noon

5/14/2026

5. Bid Deadline & Opening

5/26/2026

6. Tennessee Tech Completes Bid Evaluation

3:00 p.m.

5/27/2026

7. Contract Negotiation and Signing Period

5/28/2026

8. Award /Effective Date of Contract

6/2/2026

3.

Quotation Requirements

Each Bidder must submit a quotation in response to this RFQ with the most favorable terms that the

Bidder can offer. There will be no best and final offer procedure. However, Tennessee Tech reserves

the right to further clarify or negotiate with the best-evaluated Bidder subsequent to award

recommendation but prior to contract execution if deemed necessary by Tennessee Tech. The

University may initiate negotiations, which serve to alter the bid/quotation in a way favorable to

Tennessee Tech. For example, prices may be reduced; time requirements may be revised, etc. In

no event shall negotiations increase the cost or amend the quotation such that the apparent

successful Bidder no longer offers the best quotation.

3.1.

Tennessee Tech must receive all quotations in response to this RFQ, at the address indicated in

Section 1.5.1 no later than the Quotation Deadline time and date in Section 2, RFQ Schedule of

Events. Late quotations will not be considered and will remain unopened and filed in the RFQ file.

3.2.

A quotation must be typewritten or hand-written in ink. A Bidder may not deliver a bid orally.

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Commodity Codes

• NAICS 238330Flooring Contractors

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