Project Information

Bid Title

2026-2029 Design and Review of Non-Bridge Structural Items Term Contract

Issuing Agency

State Government of Montana

Location

Montana

Published Date

May 14, 2026

Closing Date

Jun 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-2029

Original Source

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Project Description

Title	Closes
2026-2029 Design and Review of Non-Bridge Structural Items Term Contract	06/12/2026

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Christopher Dorrington, Director

2701 Prospect ▪ PO Box 201001

Helena MT 59620-1001

Date:

May 13, 2026

Subject:

Request For Proposals

Design and Review of Non-Bridge Structural Items Term Contract 2026-2029

To Whom It May Concern:

The Montana Department of Transportation is accepting proposals from consulting firms

interested in a term contract for performing design and review services of structural, non-bridge

items on an as-needed basis.

MDT intends to establish a term contract to utilize a consultant on an "as-needed" basis for the

work described herein. At this time, the intention is to award one (1) agreement that will be

approximately $300,000, for a three-year period from August 2026 through July 2029. MDT

reserves the right to revise the number of term contract, the contract value, or contract timeframe,

depending on the responses received. Extension(s) of contracts, by mutual agreement of both

parties, may be made at one (1) year intervals, or any interval that is advantageous to MDT.

Contracts, including any renewals, may not exceed a total of five (5) years.

Teams may be established as necessary; however, it is expected that the prime consultant will be

capable of completing the vast majority of the work. As a rule, the prime consultant must

complete at least 50% of the work for a specific task assignment unless written exception is

given.

Montana professional engineering licensure is required for this work and must be in-hand at the

time your proposal is submitted. If this requirement is not met and clearly identified in the

proposal, your proposal will be considered non-responsive.

If your firm is interested, please submit a proposal as described herein.

Consultant Design Bureau

Phone: (406) 444–6209

Fax: (406) 444–6253

An Equal Opportunity Employer

Engineering Division

TTY: (800) 335–7592

Web Page: www.mdt.mt.gov

SCOPE OF WORK

The scope of work includes providing design and review services of structural, non-bridge items

on an as-needed basis through a term contract(s) via term assignment(s). Work may range from

both design during preconstruction and review during construction of various non-bridge

structural items on MDT projects including, but not limited to:

• Retaining walls

• Large culverts (box culverts, structural steel plate pipes, etc.)

• Various foundations (typically for signals, sign bridges and cantilever signs, etc.)

• RWIS (Road Weather Information System) infrastructure

• Pedestrian rail, safety rail, etc.

• Luminaire structural design

• Traffic signals (structure and foundation)

• VMS supports (structure and foundation)

• Cantilever sign support (structure and foundation)

• Sign bridge support (structure and foundation)

• Reinforced concrete design and analysis

• Other miscellaneous structural items

Design will include developing structural calculations using the appropriate guidelines and

standards (such as the LRFD), drafting of details and plans, developing specifications, and

developing cost estimates to be included in PS&E packages. Designs and deliverables will be

developed in accordance with MDT’s standards and specifications and must be stamped by a

Professional Engineer registered in Montana.

Review will include reviewing approving contractor submittals for:

• Contractor designed non-bridge structural items

• Shop drawings for compliance with designed items in the construction plans package

• Structural calculations

• Material submittals

• Painting submittals

• Welding procedures

• Bolting plans and procedures

• Other miscellaneous review items during construction

Review timeline for contractor submittals will typically be two weeks.

LOCATION

Statewide

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PROJECT/TASK SCHEDULE AND DELIVERABLES

The project schedule will be developed and negotiated separately for each individual term/task

assignment. At this time, it is anticipated that deliverables will generally follow those described

in MDT’s Consultant Activity Descriptions (as applicable):

http://www.mdt.mt.gov/other/webdata/external/cdb/ACTIVITY_DESCRIPTIONS/CONSULTA

NT_DESIGN_2500_MU.PDF

STANDARDS, SPECIFICATIONS, AND POLICIES

Work is expected to follow MDT’s various Manuals, Guides, and Policies. These items may be

found on MDT’s Design Consulting web page at: http://www.mdt.mt.gov/business/consulting/.

PROPOSAL SUBMITTAL

Submit one (1) electronic version (Adobe© PDF format) of the proposal. Hard copy

proposals will not be accepted.

Submit the electronic version by uploading to the State of Montana File Transfer Service (FTS)

site, which can be accessed at this link: https://transfer.mt.gov. To upload to FTS, an account

must be created unless the person who is uploading already has an account. Uploading

instructions can be accessed at https://transfer.mt.gov/Home/Instructions. When your proposal

has been uploaded, the FTS system will prompt you for an email address to send to. Please send

this email of your uploaded proposal to the following individuals:

Sheryl Tangen: stangen@mt.gov

Kelly Williams: kwilliams@mt.gov

Ben Rickman: brickman@mt.gov

The Department must receive the proposals for this RFP no later than 3:00 PM MST, June

12, 2026.

Regardless of cause, late proposals will not be accepted and will automatically be disqualified

from further consideration. It shall be solely the vendor's responsibility to assure delivery at the

specified office by the specified time. Offeror may request the State return late proposals at

vendor’s expense or the State will dispose of late proposals if requested by the offeror. (See

Administrative Rules of Montana (ARM) 2.5.509.). If no request is made, late proposals become

the property of the Department. All proposals submitted on time become the property of the

Department.

The costs for developing and delivering responses to this solicitation are entirely the

responsibility of the offeror. The State is not liable for any expense incurred by the offeror in the

preparation and presentation of this submittal.

Page 3 of 8

TENTATIVE RFP/SELECTION SCHEDULE

The anticipated schedule for consultant solicitation and selection for this contract is as follows

(subject to change):

May 13, 2026:

RFP released

June 12, 2026:

Proposals due to be submitted to MDT Consultant Design

July 1, 2026:

Consultant Selection Board meeting to select consultant

There are three (3) members on the evaluation committee for this RFP (subject to change):

1. MDT Consultant Project Engineer

2. MDT Bridge Staff

3. MDT Bridge Staff

PROPOSAL CONTENTS

The proposal must contain the information listed in this section. The proposal is limited to five

(5) pages, not including the required Appendices. A single cover jacket/title page is allowed if

desired and will not count in the page limit. Each page is defined as one side of a letter size sheet

(no larger than 8 ½” x 11”), minimum font size of 10. Evaluation of information will begin with

the first page immediately following the cover jacket/title page, and every page will be counted,

in order, from that point forward, including any table of contents or divider pages the firm wishes

to include. Once the page limit is reached, any information included thereafter will be removed

and not considered or scored. Please organize your proposal in the same order and numbering

format as shown below, which will assist MDT in reviewing your proposal:

Questions

1) Team Qualifications

Provide a discussion on how the team you propose to use for this contract (including

subconsultants, if used) is best qualified to respond to the requirements of this contract.

Discussion should focus on the requirements for this specific contract, particularly your

team’s expertise and experience, as it relates to the work described in the “Scope of

Work” section above. Provide examples of previous related experience as it relates to

these services. Identify professional licensure of staff that satisfy the requirements for this

contract. Include an organization chart that indicates the staff identified for this contract,

their area of expertise, registration, and office location(s). Also briefly discuss your

compatibility of systems, software, and equipment (i.e. CADD software, word processing

software, etc.), and experience with these systems, software, and equipment. The

Department’s standard design software is Autodesk® technology included in the

Architecture, Engineering & Construction (AEC) Collection. Describe any special

equipment or software you intend to use. Resumes may be considered as supplemental

information for scoring this question.

2) Approach to Task Assignments

Transportation work has many challenging aspects, and the development and delivery of

a successful work product that addresses and mitigates specific challenges is of utmost

interest to MDT. Discuss the challenges you foresee as they relate to this type of work,

your strategy for addressing these challenges, and your specific experience in

implementing the strategies identified. Describe your quality assurance/quality control

Page 4 of 8

process. Include a discussion on the current and projected workload of key personnel and

the effects that workload would have on your ability to successfully complete work under

this contract. Reviews of contractor submittals will typically need to be completed within

two weeks and may have little or no notice of when the submittals will be received from

the contractor. Provide a discussion on your overall strategy for meeting these review

deadlines without notice of when submittals will be received, including fast-tracked or

emergency tasks and changing priorities.

Appendix A: Resumes

Include brief resumes for the key personnel to be assigned to the contract. Resumes are

limited to one (1) page per person.

Appendix B: Cover Page Form

Include a completed version of MDT’s standard cover page form, available at the following

location:

http://www.mdt.mt.gov/other/webdata/external/cdb/MDT-CDB-002-Proposal-SOQ-Cover-Sheet.pdf

Information presented in the cover page form will not be considered in proposal scoring.

Appendix C: References

Submit references that includes a minimum of five (5) separate contracts from the past

three (3) years. If applicable, you may submit multiple contracts for a single client. Each

contract must pertain to work similar to the proposed scope of services. Include client

name, a currently employed primary contact person, an alternative contact person,

corresponding valid phone numbers and emails for both contacts, a range of contract value,

and a brief description of the work performed. If MDT needs to use these references for the

Past Performance Score (as described in the “Evaluation of Proposals” section below) and

is unable to contact the required number of references after a reasonable effort, the firm

will receive a zero for the missing reference(s).

EVALUATION OF PROPOSALS

All proposals will be evaluated in accordance with the following factors:

1) Team Qualifications (100 points possible)

2) Approach to Task Assignments (50 points possible)

3) Record of past performance (30 points possible)

a) If two (2) or more MDT evaluations specific to the discipline for this contract are

available for the consultant, the average score of these evaluations will be used.

Evaluations for Project Management & Overall Performance will also be included.

b) If fewer than two (2) MDT evaluations specific to the discipline for this contract are

available for the consultant, but there are two (2) or more MDT evaluations are

available for other work disciplines, the consultant’s current overall past performance

score from MDT evaluations will be used.

c) If there is only one (1) MDT evaluation available for the consultant, the record of past

performance score will be an average of the MDT evaluation and one (1) reference

check from the references provided in the unbound attachment.

Page 5 of 8

Commodity Codes

• NAICS 541330Engineering Services

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