Project Information

Bid Title

Pre-Employment Psychological Evaluation Services

Issuing Agency

Cosumnes Community Services District

Location

California

Published Date

Nov 6, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Ref. #

FD-26-017

Original Source

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Bid Documents

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Project Description

Bid Number:	FD-26-017
Bid Title:	Pre-Employment Psychological Evaluation Services
Category:	Professional & Consulting Services
Status:	Open

Description: Cosumnes Community Services District (“District”) Fire Department (“CFD”) is seeking proposals from qualified providers (‘Proposers”) to provide pre-employment psychological evaluation services that meets the District’s needs. The Proposer must have a proven record of accomplishment in providing pre-employment psychological evaluation services. Please see RFP Documents for additional information. Publication Date/Time: 11/6/2025 12:00 AM Closing Date/Time: 12/2/2025 12:00 PM Contact Person: Carolyn Baptista, Administrative Manager Related Documents: FD-26-017 Pre-Employment Psychological Evaluation Services (PDF)

Attachment Preview

COSUMNES COMMUNITY SERVICES DISTRICT

REQUEST FOR PROPOSALS (RFP)

FOR

Pre-Employment Psychological

Evaluation Services

(FD-26-017)

Release Date: November 6, 2025

Proposal Deadline: December 2, 2025 by 12:00 p.m.

Proposals must be received via email at the email address below by deadline.

Carolyn Baptista, Administrative Manager

Email: CarolynBaptista@cosumnescsd.gov

Phone: 916-405-7106

Cosumnes Community Services District

8820 Elk Grove Blvd.

Elk Grove, CA 95624

PLEASE READ: Ukraine/Russia-Related Sanctions Compliance. Consultant/Contractor is aware of the

requirements of California Executive Order N-6-22 (“Ukraine/Russia-Related Sanctions), which obligates

consultants/contractors to comply with existing economic sanctions imposed by the U.S. government in response to

Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The Services may be subject to

compliance monitoring by the District. It shall be the consultants/contractors sole responsibility to comply with all

applicable economic sanctions.

Cosumnes Community Services District RFP

Pre-Employment Psychological Evaluation Services (FD-26-017)

SECTION 1 – PURPOSE

Cosumnes Community Services District (“District”) Fire Department (“CFD”) is seeking

proposals from qualified providers (‘Proposers”) to provide pre-employment psychological

evaluation services that meets the District’s needs. The Proposer must have a proven record of

accomplishment in providing pre-employment psychological evaluation services.

SECTION 2 – DISTRICT PROFILE

The District is located in California’s Central Valley in the southern portion of Sacramento

County, four miles south of the Sacramento City limits. The District is the largest community

services district in California, encompassing 157 square miles and serving an estimated

population of 210,000.

The District is a regional agency providing fire protection services to the cities of Elk Grove and

Galt, as well as unincorporated areas in southern Sacramento County. Additionally, the District

provides parks and recreation services exclusively to the Elk Grove community.

The District is dedicated to enhancing the quality of life of the residents, businesses, visitors,

and employees within the diverse community by protecting lives, property, and the environment

through superior fire suppression, emergency medical services, fire prevention, and special

operations response; and by providing parks and recreation services through well-maintained

parks and recreational opportunities for health, wellness, and social interactions.

SECTION 3 – SCOPE OF WORK

The District is seeking proposals for pre-employment psychological evaluation services to

support the hiring and selection process for Fire Department personnel. The Fire Department

conducts academies approximately every one to two years and promotes or hires personnel as

needed. Academy sizes range from 8 to 24 recruits, depending on department vacancy levels.

The District intends to establish a three (3) year, as-needed agreement with the Proposer whose

qualifications, experience, and service approach best satisfy the requirements of the Scope of

Service (Exhibit A). The District does not guarantee any minimum volume of assignments

under this agreement.

The District reserves the right to award multiple contracts for these services to ensure timely and

accurate completion of background investigations for employment candidates.

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Cosumnes Community Services District RFP

Pre-Employment Psychological Evaluation Services (FD-26-017)

SECTION 4 – RFP OVERVIEW

RFP Timeline

The District will endeavor to administer the proposal process in accordance with the terms and

dates outlined below; however, the District reserves the right to modify the terms, activities,

timeline, or any other aspect of the process at any time, as it deems necessary.

EVENT

RFP advertising

Deadline for Questions

District Provides Responses to Questions

Deadline for Submission

Evaluation and Selection

Estimated Contract Start Date

DATE/TIME

November 6, 2025

November 14, 2025, 12:00 PM PST

November 18, 2025

December 2, 2025, 12:00 PM PST

December 3 – December 31, 2025

January 2026

RFP Coordinator

All communications concerning this RFP must be submitted via email to the RFP Coordinator

identified below. The RFP Coordinator will be the sole point of contact for this RFP.

Carolyn Baptista, Administrative Manager

10573 East Stockton Blvd.

Elk Grove, CA 95624

Email: CarolynBaptista@cosumnescsd.gov

Phone: 916-405-7106

RFP Amendment and Cancellation

The District reserves the unilateral right to amend this RFP in writing at any time. The District

also reserves the right to cancel or reissue the RFP in its sole discretion. If an amendment is

issued, the District shall provide notice of the amendment to all Proposers. In addition, the District

shall post the amendment on its website at www.cosumnescsd.gov. Proposers shall respond

to the final written RFP and any exhibits, attachments, and amendments thereto.

RFP Questions – Directions for Submission

Specific questions concerning the RFP should be submitted via e-mail to the RFP Coordinator

prior to the “Deadline for Questions.” Proposer questions should clearly identify the relevant

section of the RFP, and page number(s) related to the question being asked. The questions

submitted, and the District’s responses, shall be posted on the District’s website at

www.cosumnescsd.gov.

Proposal Submittal

Proposals must be submitted no later than December 2, 2025, 12:00 PM PST. Proposals

received after this time and date will not be considered. Proposers must submit an electronic

copy (a single .pdf file containing all submitted material) to the RFP Coordinator: Carolyn

Baptista, Administrative Manager, CarolynBaptista@cosumnescsd.gov. Any submission to the

District by email, will receive a reply that the Bid has been received (during regular business

hours). If you do not receive a reply, please contact the RFP Coordinator prior to the submission

due date.

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Cosumnes Community Services District RFP

Pre-Employment Psychological Evaluation Services (FD-26-017)

SECTION 5 – PROPOSAL SUBMISSION REQUIREMENTS

The following guidelines are provided for standardizing the preparation and submission of

proposals. The intent is to assist respondents in the preparation of their submissions and to

assist the District by simplifying the review process providing standards for comparison of

submissions.

Proposals submitted in response to this RFP shall include a complete response to the

requirements in this section in the order presented. The District discourages lengthy and costly

proposals. Proposals should be a straightforward delineation of the respondent’s capability to

satisfy the intent and requirements of this RFP and should not contain redundancies and

conflicting statements.

Proposal Format and Content

Proposals should be prepared on standard 8 1/2" x 11" paper. All proposal pages should be

numbered. Failure to follow this specified format, to label the responses correctly, or to address

all of the subsections may, at the District’s sole discretion, result in the rejection of the proposal.

Proposals must contain the following information in the order listed:

1. Introductory letter

The introductory letter should be addressed to:

Carolyn Baptista

Cosumnes CSD

10573 East Stockton Blvd.

Elk Grove, CA 95624

The letter shall include the following:

a. Proposer’s legal name and corporate structure.

b. Proposer’s primary contact information, including name, address, phone, website,

and email.

c. Identification of use of subcontractors and scope of work to be performed by

subcontractors.

d. Identification of any pending litigation against the Proposer.

e. Disclosure of any bankruptcy or insolvency proceedings in last ten (10) years.

f. Statement indicating the proposal will remain valid for at least 120 days.

g. Signature of a company officer empowered to bind the Proposer to the provisions

of this RFP and any contract awarded pursuant to it.

2. Executive Summary

This section of the proposal should provide a concise synopsis of Proposer’s proposal

and credentials to deliver the services sought under the RFP. In addition, it should explain

how the proposed solution will differentiate itself from other vendor solutions and the

reasons why the District should select the proposed solution. This may include a list of

the unique features that give the Proposer a competitive edge. The Executive Summary

should not exceed three (2) pages.

3

Cosumnes Community Services District RFP

Pre-Employment Psychological Evaluation Services (FD-26-017)

3. Qualifications and Experience

Describe the Contractor’s capability for undertaking and performing the work, including

any professional licenses and certificates held by the Contractor. List types and locations

of similar work performed by the Contractor in the last five (5) years that best

characterizes the quality and past performance.

4. References

The Proposer must provide at least three (3) references which they have conducted

similar services to within the last five (5) years. References may be contacted as part of

the selection process. For each reference, proposer must provide the following

information:

a. Name and contact information (i.e. name, title, address, phone, and email)

b. Brief description of work provided.

5. Work Plan

The work plan must state the Contractor’s ability to provide psychological evaluation

services. The plan should be simple, easy to read and follow, and address and satisfy the

objectives and specifications as listed in Section 3 – Scope of Work in this RFP.

6. Fee

This section should include the cost for requested services outlined in Section 3 – Scope

of Work. Contractors shall clearly outline fees for the services to be provided. Upon

completion of tasks, the Contractor will notify the District and request payment for the

products and services by submitting an invoice and a brief description of work performed

during the billing period. Upon receipt of the invoice, the District will review in a timely

manner the products and services noted, verify completion, and authorize payment. No

cost increases shall be passed onto the District after the proposal has been submitted.

7. Commitment to Diversity, Equity, and Inclusion

The District is committed to ensuring that diversity, inclusiveness, and equity are integral

parts of day-to-day management, work, and service delivery. The District’s Board

approved the District’s equity statement and it is within District Policy “Commitment to

Diversity, Equity, and Inclusion. Proposers should review the statement, which can be

found at www.cosumnescsd.gov/DEI. Proposers shall ensure their commitment to and

detail their culture of diversity, equity and inclusion that guide their principles within their

culture and operations. Within this section, the Proposer shall state and provide a detailed

narrative about any diversity, inclusiveness and equity Programs they offer within their

organization.

8. Commitment to Sustainability and Environmental Practices

The District has a commitment to conduct business with entities that follow sustainable

practices and provide safe and healthy workplaces for the individuals employed. The

Proposer may state any programs they have implemented, as well as any environmentally

sustainable practices.

4

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services
• NAICS 621330Offices of Mental Health Practitioners (except Physicians)

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