Project Information

Bid Title

Impact Fees Study

Issuing Agency

City of Brooksville

Location

Florida

Published Date

Jan 16, 2026

Closing Date

Feb 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP-COB-2026-0004

Original Source

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Project Description

Bid Number:	RFP-COB-2026-0004
Bid Title:	Impact Fees Study
Category:	Open Bids
Status:	Open

Description: SUMMARY OF WORK All services must be performed in accordance with applicable Federal, State and Local regulations. The Consultant will work with City Staff and City Attorney to collect data and develop additional data required to fully support a comprehensive Impact Fees Study, which recommends an economically and legally supportable set of impact fees to offset the growth related to Parks and Recreation, Public Facilities/Buildings, and Multi-modal/transportation impacts due to growth. The Consultant must provide an Impact Fees Study and Plan that complies with the Florida Impact Fees Act (Florida Statutes 2025). Below is an outline of the scope of work desired from the selected Consultant, and required information to be included in the compiled Impact Fees Study and Plan produced by the Consultant: • Professional services to review the City’s Parks and Recreation, Public Facilities/Buildings, and Multi-modal/transportation Impact Fees, and evaluate the impacts of growth from new development on these services. • Collection and assessment of recent, localized data (with assistance from City staff) (F.S. 163.31801(4)(a). • Assess facility, equipment, infrastructure, public facilities, and services needed to support development and growth resulting from annexation, new development, and expansions occurring from redevelopment based on previously accessed forecasts, and existing studies previously prepared for the City. • Preparation of an appropriate impact fees determination methodology and fee assessment schedule, including recommendations on the “phase-in” for impact fee increases required by Section 163.31801(6)(a-g), F.S. (and a comparison with surrounding or comparable cities to ensure reasonableness, consistency and feasibility). • Recommendation of impact fees that are proportional and reasonably connected to, or have a rational nexus with the need for additional capital facilities and the increased impact generated by the new residential or nonresidential/commercial construction (F.S. 163.31801(4)(f). • Recommendation of impact fees that are proportional and reasonably connected to, or have a rational nexus with, the expenditures of the funds collected and the benefits accruing to the new residential or nonresidential/commercial construction (F.S. 163.31801(4)(g). • Review and recommendations for ensuring that revenues generated by impact fees are not used, in whole or in part, to pay existing debt or for previously approved projects unless the expenditures are reasonably connected to, or have a rational nexus with, the increased impacts generated by new residential or nonresidential/commercial construction (F.S. 163.31801(4)(i). • Policy direction on the application of transferability of impact fee credits (F.S.163.31801(10). • Recommendations on timing for review and consideration of any adjustments to exception or waiver of impact fees, and the criteria for same (F.S. 163.31801(11). • A determination of accounting policies that ensure that revenues and expenditures of collected fees are held in separate accounting funds (F.S. 163.31801(4)(b). Page 5 of 27 • Consultant shall outline and coordinate regulatory process required to adopt new or revised impact fees: • Required public notices (F.S. 163.31801(4)(d) • Public hearing(s) with the City Council (F.S. 163.31801) • Coordination with various City Departments and stakeholders • Recommendations on applying impact fee credits (F.S. 163.31801(7). • Recommendations on implementing increases to impact fees in accordance with (F.S. 163.31801(6)(a-g), including “phase-in” approach and public workshops • Review and recommendations for City annual financial report (F.S. 218.32) in compliance with Florida Impact Fees Act (F.S. 163.31801(13)(a-e). • The identification of any additional and clearly identified task(s) the consultant feels is warranted within the proposal. • If requested by the City, the Consultant shall assist the City in defending the impact fee methodology in the event of a legal challenge. Such assistance may include preparing supporting analyses and affidavits, and providing expert witness testimony. Proposers shall provide hourly rates for these services. SERVICES REQUIRED The Consultant will prepare a single compiled report which will serve as both an Impact Fee Study and Plan. The Study and Plan must be prepared consistent with the Florida Impact Fees Act (Florida Statutes 2025), and document the fee study results, including a description of overall assumptions, approach and methodology, findings, supporting justification, plan for use of the collected fees, recommended fee amounts and calculations that provide the legal rational nexus between their recommended fee collection amounts and growth impacts resulting from new development, allocated between residential and non-residential customer base, if appropriate. Impact fees shall be calculated to provide for growth based on forecasts of new development over a 20-year period. The Consultant shall prepare and submit to City staff a minimum of three drafts and status report. A draft for review and discussion with City staff on the revised impact fees. If necessary, the consultant will prepare for review, revised drafts for presentation to the City Council in a workshop setting and a final revised draft for presentation to the City Council for formal consideration. Consultant shall prepare a submittal containing, but not limited to the following: • Background Information, Data, and Analysis • Description of the overall methodology utilized. • Calculations that demonstrate the legal dual rational nexus between recommended fees and the impacts created by new development. • Clear description of the relationship between the fee’s use and the type of project on which it would be imposed. • Recommendations on policy and criteria for fee waivers. • Recommendations for consideration of any impact fee adjustments. • Any additional matters that City staff should be made aware of, findings and recommendations. Publication Date/Time: 1/16/2026 9:00 AM Publication Information: cityofbrooksville.us; bidnetdirect.com, demandstar.com Closing Date/Time: 2/18/2026 10:00 AM Submittal Information: City of Brooksville, City Hall, 201 Howell Ave., Brooksville, FL 34601 Bid Opening Information: Wednesday, 2/18/2026, 10:00 AM Pre-bid Meeting: Thursday, 1/29/2026 10:30 AM Contact Person: Emily Bennett, Procurement Administrator ebennett@cityofbrooksville.us, procurement@cityofbrooksville.us (352) 549-4058 Related Documents: RFP-COB-2026-0004 Impact Fees Study FINAL w_attach

Attachment Preview

A REQUEST FOR PROPOSAL

CITY OF BROOKSVILLE

201 HOWELL AVENUE

BROOKSVILLE, FL 34601

Contract Documents and Specifications for:

RFP-COB-2026-0004

Impact Fees Study

Project Solicitation Date: Friday, January 16, 2026

Pre-Bid Conference: Thursday, January 29, 2026 @ 10:30 AM

Question Submission Deadline: Tuesday, February 3, 2026 @ 5:00 PM

Questions must be submitted via:

BidNetDirect, Euna OpenBids, or procurement@cityofbrooksville.us

Proposal Submission Deadline: Wednesday, February 18, 2026 @ 10:00 AM

Bid Opening: Wednesday, February 18, 2026 @ 10:00 AM

Bid Evaluation Meeting: Wednesday, February 25, 2026 @ 10:00 AM

Submit Bid offer to:

City of Brooksville

Procurement Division

201 Howell Ave.

Brooksville, FL 34601

TENTATIVE BID SCHEDULE

SOLICITATION

Listed above are the tentative dates and times of the project and schedule by which the actions noted must

be completed. If the City finds it necessary to change any of these dates and/or times, the change will be

accomplished by addenda. All dates and times are subject to change at the City’s discretion.

THE BID PACKAGE

Each bid submitted in response to this RFP must contain the following documents:

• Bid Cover Sheet

• Bidder’s Minimum Qualifications

• Schedule of Subcontractors, where applicable

• Reference List

• Attachments A – K

Pursuant to. § 119.07 (b). Fla. Stat., sealed bids, proposals or replies received by an agency pursuant to a

competitive solicitation are exempt from final inspection until such time as the agency provides notice of an

intended decision or until thirty (30) days after the opening of the bids, proposals or final replies, whichever is

earlier.

COMPLETION OF BID SUBMISSION PACKAGE

It is the responsibility of the Bidder to ensure that all pages are included. All Bidders are advised to closely

examine this RFP.

All bids must be submitted on the provided Bid forms. Bids submitted on Bidder’s letterhead or quotation forms

will not be accepted; provided, however, an addendum may be added to the bid form to further explain

qualifications.

Bid forms must be neatly written in ink or typed and must be signed in ink by an officer or employee having

authority to bind the bidder (where a signature is required). Failure to submit a duly signed bid may be cause for

rejection of the bid.

BID PRICES

All prices shall remain valid for ninety (90) days after the date of bid closing or other time stated in the Special

Terms.

The City of Brooksville is not responsible for expenses incurred prior to award.

HOW TO SUBMIT A BID

The original and three (3) copies of the bid must be submitted in a sealed envelope. ENVELOPES

CONTAINING BIDS MUST BE IDENTIFIED AS BID RFP-COB-2026-0004 marked on the outside of the

envelope with title, and date bids are scheduled to be received.

Page 1 of 29

Please refrain from using staples or binders; original and copies can be separated by individual envelopes or

binder clips.

All sealed bids must be mailed or hand-delivered to:

City of Brooksville

Procurement Division

201 Howell Ave.

Brooksville, FL 34601

Any bid received after 10:00 AM on Wednesday, February 18, 2026, whether by mail or otherwise, will be returned

unopened. The time of receipt shall be determined by the time clock located in City Hall. Bidders are responsible

for ensuring that their bid is stamped by City personnel by the deadline indicated.

Bids submitted by telephone, telegram facsimile or email shall not be accepted.

Submission of a Bid implies a full understanding of this RFP. Any misunderstanding as to such terms by the

Bidder will not relieve the Bidder from performance.

This RFP consists of this document along with all plans, drawings and/or technical specifications incorporated

or attached to this RFP, all of which are incorporated herein by this reference.

BID REJECTION

Bids may be rejected for noncompliance to requirements after review by the City.

The City of Brooksville reserves the right to reject any or all responses and to waive any irregularities or

informalities.

The City reserves the right to reject any or all bids in whole or in part; to award by any item, group(s) of items,

total bid, or accept the bid that is most advantageous and in the best interest of the City.

BID SYSTEM

The City of Brooksville officially distributes solicitation and addenda documents through the Florida Online Bid

System (www.BidNetDirect.com), Euna OpenBids (demandstar.com), and the City of Brooksville website.

Solicitation documents may be downloaded using these systems.

The City of Brooksville is not responsible for solicitation and addenda documents obtained from sources other

than the Florida Online Bid System, Euna OpenBids, the City website, or the City Procurement Division. Vendors

who submit responses and later claim they did not receive complete documents or had no knowledge of any

change, modifications, or additions made to the official solicitation documents shall still be bound by the

solicitation, including any changes, modifications, or additions to the official solicitation documents.

Only vendors who properly register and obtain solicitation documents directly from the Florida Online Bid System,

Euna OpenBids, or the City website will receive addenda and other important information if issued.

All addenda can be found on the City website, the Florida Online Bid System, Euna OpenBids, or obtained

through the City Procurement Division. Vendors are responsible for acquiring knowledge of changes,

modifications, or additions to official solicitation documents.

Page 2 of 27

If you obtained a solicitation document or addenda from any other source than the Florida Online Bid System,

Euna OpenBids, or the City of Brooksville website, it is highly recommended that you register as a vendor and

download the official document at www.BIDNETDIRECT.com, demandstar.com, or www.cityofbrooksville.us.

PRE-BID CONFERENCE –

A Pre-bid Meeting will be held on Thursday, January 29, 2026, at 10:30 AM, at Council Chambers at the City of

Brooksville City Hall, 201 Howell Ave., Brooksville, FL, 34601. The purpose of the pre-bid conference is to allow

potential Proposer/Contractors an opportunity to present questions to staff, and obtain clarification of the

requirements contained in the solicitation. This conference will be held only once, and is open to the public.

Please contact the Procurement Division for further information.

Page 3 of 27

RFP-COB-2026-0004

Impact Fees Study

SUMMARY OF WORK

All services must be performed in accordance with applicable Federal, State and Local regulations.

The Consultant will work with City Staff and City Attorney to collect data and develop additional data

required to fully support a comprehensive Impact Fees Study, which recommends an economically

and legally supportable set of impact fees to offset the growth related to Parks and Recreation, Public

Facilities/Buildings, and Multi-modal/transportation impacts due to growth. The Consultant must

provide an Impact Fees Study and Plan that complies with the Florida Impact Fees Act (Florida

Statutes 2025).

Below is an outline of the scope of work desired from the selected Consultant, and required

information to be included in the compiled Impact Fees Study and Plan produced by the Consultant:

• Professional services to review the City’s Parks and Recreation, Public Facilities/Buildings,

and Multi-modal/transportation Impact Fees, and evaluate the impacts of growth from new

development on these services.

• Collection and assessment of recent, localized data (with assistance from City staff) (F.S.

163.31801(4)(a).

• Assess facility, equipment, infrastructure, public facilities, and services needed to support

development and growth resulting from annexation, new development, and expansions

occurring from redevelopment based on previously accessed forecasts, and existing studies

previously prepared for the City.

• Preparation of an appropriate impact fees determination methodology and fee assessment

schedule, including recommendations on the “phase-in” for impact fee increases required by

Section 163.31801(6)(a-g), F.S. (and a comparison with surrounding or comparable cities to

ensure reasonableness, consistency and feasibility).

• Recommendation of impact fees that are proportional and reasonably connected to, or have a

rational nexus with the need for additional capital facilities and the increased impact generated

by the new residential or nonresidential/commercial construction (F.S. 163.31801(4)(f).

• Recommendation of impact fees that are proportional and reasonably connected to, or have a

rational nexus with, the expenditures of the funds collected and the benefits accruing to the

new residential or nonresidential/commercial construction (F.S. 163.31801(4)(g).

• Review and recommendations for ensuring that revenues generated by impact fees are not

used, in whole or in part, to pay existing debt or for previously approved projects unless the

expenditures are reasonably connected to, or have a rational nexus with, the increased

impacts generated by new residential or nonresidential/commercial construction (F.S.

163.31801(4)(i).

• Policy direction on the application of transferability of impact fee credits (F.S.163.31801(10).

• Recommendations on timing for review and consideration of any adjustments to exception or

waiver of impact fees, and the criteria for same (F.S. 163.31801(11).

• A determination of accounting policies that ensure that revenues and expenditures of collected

fees are held in separate accounting funds (F.S. 163.31801(4)(b).

Page 4 of 27

Commodity Codes

• NAICS 541720Research and Development in the Social Sciences and Humanities

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