Project Information

Bid Title

Project 609 - 2026 Asphalt Phase II - Addendum 1

Issuing Agency

City of Rolla

Location

Missouri

Published Date

Feb 26, 2026

Closing Date

Mar 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Public Works	Date Posted	Bid Summary	Bid Tabulation
- Project 609 - 2026 Asphalt Phase II - Specs - Addendum 1	2026-02-19

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NOTICE TO BIDDERS

This project has a completion date of August 1st, 2026.

The City of Rolla hereby requests bids for “FY 2026 Asphalt Phase II, Project 609.”

Liquidated Damages - Should the contractor fail to complete the work on or before the

completion date specified the contractor will be charged liquidated damages in the

amount of 500.00 per calendar day for each full calendar day that the work is not fully

completed. Liquidated damages will not be charged for weekends and holidays.

Bids will be accepted until 11:00 a.m., Wednesday, March 4th, 2026, in the office of

the City Clerk, 3rd Floor, 901 North Elm Street, Rolla, Missouri, at which time they will

be opened. Bids shall be submitted in a sealed envelope and clearly marked “FY 2026

Asphalt Phase II, PROJECT 609”.

The bid price for the asphalt overlays shall include furnishing equipment, labor, and

materials to place an estimated 7,738 tons of asphalt on 1st Street, 2nd Street, 10th Street,

Britt Lane, Casey Lane, Condo Drive, Ella Court, Fairgrounds Road, Kadison Court,

Lanning Lane, Little Oaks Road, Rolla Street, Sycamore Drive, Timber Creek Road, &

White Columns Drive. (Map Attached)

Pre-bid conference (optional) will be held on Wednesday, February 25th, 2026 at 11:00

a.m. in the 4th floor conference room of the Public Works Department, 901 North Elm

Street, Rolla, Missouri.

Contractor shall be responsible for compliance with Section 290.250 of the Revised

Missouri Statutes pertaining to prevailing wages.

Only Missouri laborers and laborers from nonrestrictive states are allowed by law to be

employed on Missouri’s public works projects when the unemployment rate exceeds 5%

for two consecutive months. (Sections 290.3081 through 290.580 R.S.Mo.)

Bidders are informed that pursuant to Section 285.530, R.S.Mo, as a condition of the

award of any contract in excess of five thousand dollars ($5,000.00), the successful

bidder shall, by sworn affidavit and provision of documentation, affirm its enrollment and

participation in a federal work authorization program with respect to the employees

working in connection to the contracted services. Successful bidders shall also sign an

affidavit affirming that it does not knowingly employ any person who is an unauthorized

alien in connection to the contracted services.

Bidders are informed that the project is subject to the requirements of Section 292.675,

R.S.Mo, which requires all contractors or subcontractors doing work on the project to

provide, and require its on-site employees to complete, a ten (10) hour course in

construction safety and health approved by the Occupation Safety and Health

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Administration (“OSHA”) or a similar program approved by the Missouri Department of

Labor and Industrial Relations which is at least as stringent as an approved OSHA

program. The training must be completed within sixty (60) days of the date work on the

project commences. On-site employees found on the worksite without documentation of

the required training shall have twenty (20) days to produce such documentation.

All bids shall be on the proposal form provided and shall be accompanied by submittals

and a bid bond issued by an acceptable surety company and payable to the order of the

City of Rolla, for not less than five percent (5%) of the total amount of the bid.

The successful Contractor shall be expected to proceed as expeditiously as possible upon

receipt of the NOTICE TO PROCEED. The successful contractor will be required to

have a City of Rolla business license.

Payment shall be based on actual measured quantities.

The City reserves the right to reject any and all bids.

Bid documents and specifications may be reviewed in, or purchased for $35.00 from the

Rolla Public Works Department, 4th Floor, 901 North Elm Street, Rolla, Missouri 65401.

Bid documents can be picked up Monday through Friday, 8:00 a.m. to 5:00 p.m. PDF

copies will be emailed at no cost. Specifications and the plan sheet can also be

downloaded at www.rollacity.org/bids.

Matthew Kreyling, P.E.

City Engineer

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TABLE OF CONTENTS

Notice to Bidders ............................................................................................................................3

Instructions to Bidders ..................................................................................................................9

Information for Bidders ..............................................................................................................11

I.

Contract Documents ............................................................................................11

II.

Bidder’s Obligation..............................................................................................11

III.

Document Interpretation.....................................................................................11

IV.

Proposals ...............................................................................................................12

V.

Modification and Withdrawal of Bids ..............................................................12

VI.

Signing of Proposals............................................................................................13

VII.

Award of Contract ...............................................................................................13

VIII. Contract Security .................................................................................................14

IX.

Notice to Proceed..................................................................................................14

X.

Number of Construction Documents .................................................................15

Proposal ........................................................................................................................................17

Contract Agreement ....................................................................................................................19

Transient Employer - Lawful Presence .....................................................................................23

Affidavit of Work Authorization & Documentation ................................................................25

General Specifications .................................................................................................................29

Bid Price........................................................................................................................................31

Quotation Form............................................................................................................................33

General Conditions ......................................................................................................................35

Contract Documents ..............................................................................................................35

1.1

Definition ...........................................................................................................35

1.1.1 The Contract Documents .................................................................................35

1.1.2 The Contract......................................................................................................35

1.1.3 The Work ...........................................................................................................35

1.1.4 The Project ........................................................................................................35

1.2

Execution, Correlation and Intent ..................................................................35

1.3

Ownership and Use of Documents...................................................................36

Public Works Director...........................................................................................................37

2.1

Definition ...........................................................................................................37

2.2

Administration of the Contract .......................................................................37

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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