Project Information

Bid Title

Application of Paint & Pavement Markings

Issuing Agency

City of Bristol

Location

Tennessee

Published Date

May 31, 2026

Closing Date

Jun 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-016

Original Source

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Bid Documents

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Project Description

Bid Number:	26-016
Bid Title:	Application of Paint & Pavement Markings
Category:	Bid Postings
Status:	Open

Description: Application of Paint and Pavement Markings – Please Complete the Attached Bid Pricing Sheet Publication Date/Time: 5/30/2026 8:00 AM Closing Date/Time: 6/15/2026 11:00 AM Related Documents: 26-016 - Application of Paint and Pavement Markings - BID PACKET 26-016 - Application of Paint and Pavement Markings - PRICING SHEET

Attachment Preview

INVITATION TO BID

City of Bristol, Tennessee

Administration Department

Purchasing Division

423-989-5528

www.bristoltn.org

Bid Number and Description: 26-016 Application of Paint and Pavement Markings

Due Date and Time: June 15, 2026 at 11:00 a.m. EST

Bid Location and Mailing Address: 801 Anderson Street, Purchasing, Rm 203, Bristol, TN 37620

Bid Contact Information: Specifications: Wes Ritchie 423-989-5685 Bid Process: Vicki Riley 423-989-5528

Bid Documents must be completed and signed to be considered valid

ITEM QTY

(Estimated)

DESCRIPTION

1.

_

Application of Paint and Pavement

Markings –

Please Complete the Attached Bid

Pricing Sheet

UNIT

PRICE

(In

Numbers)

UNIT PRICE (In Words)

Extended

Total

Non-Collusive Bid Statement: The undersigned bidder, having fully informed himself regarding the accuracy of the

statements made herein, certifies that: (1) The bid has been arrived at by the bidder independently and has been

submitted without collusion with, and without any agreement, understanding, or planned common course of action

with any other vendor of materials, supplies, equipment, or services described in the bid, designed to limit independent

bidding or competition, and (2) The contents of the bid have not been communicated by the bidder or its employees

or agents to any person not any employee or agent of the bidder or its surety on any bond furnished with the bid, and

will not be communicated by any such person prior to the official opening of the bid.

Instructions to Submit Bid:

Seal bid response in an envelope plainly identified on the outside in the

lower left corner of your envelope with the Bid Name and Number. The

Vendor is responsible for insuring delivery on or before the bid opening

date and time to City of Bristol Tennessee Purchasing Department, Attn:

Vicki Riley-Purchasing Agent, 801 Anderson Street, Purchasing, Rm 203,

Bristol, TN 37620.

Signature of Authorized Official

Name and Title (Printed)

Legal Name of Business

Mailing Address

Telephone Number

Fax Number

Email

Bid Check List: Signed Bid by Authorized Company General Conditions Bid Bond Bid Pricing, verified as correct

- End of Page -

ITB 26-016

City of Bristol, Tennessee

June 15, 2026

INSTRUCTION TO BIDDERS

1. Each bid must be signed by the bidder with his/her original signature on the Bid Pricing Sheet for consideration.

Bids by a Partnership must be signed with the partnership name by one of the members of the partnership, or by an

authorized representative, followed by the signature and title of the person signing. Bids by Corporations must be

signed with the name of the corporation, followed by the signature and designation of the president, secretary, or

person authorized to legally bind the corporation.

2. Bids must be received prior to the specified time of closing as designated in the invitation. Bids received late will

be returned unopened to the bidder.

3. Envelopes must be sealed (taped or glued) when submitted and must be properly noted with the bid reference number

and the description of the bid item. Separate bids must be submitted for each reference number. The City will not

be held responsible for the premature opening of unmarked envelopes if sent through regular mailing system.

Facsimile transmissions of bidding documents will not be accepted.

4. Bids containing erasures or corrections thereon will be rejected unless said erasures or corrections are noted over the

initials or signature of the bidder.

5. Bids may be submitted on any one item or any group of items unless otherwise stated herein. The unit price must

be shown for each item or group of items as requested.

6. References in the Description of Requirements and Specifications describing the material, supplies, or services

required of a particular trade name, catalog or model number are made for descriptive purposes to guide the bidder

in interpreting the type of material or supplies or nature of the work described. They should not be construed as

excluding offers on other type of materials and supplies or of performing the work in a manner other than specified.

However, the bidders attention is called to Paragraph 6 of the General Conditions which must be strictly adhered to.

7. All bids shall remain valid for a period of sixty (60) days after bid opening unless a longer period is otherwise stated

herein.

8. Bids are to be mailed to or delivered to the Purchasing Department, Bristol City Hall, 801 Anderson Street, Room

203, Bristol, Tennessee 37620. One original and one copy of each bid proposal must be submitted for review, unless

otherwise stated.

9. The City of Bristol is tax-exempt and sales taxes are not to be included on the bid. Any bid including sales taxes

will be adjusted at the time of the bid opening. The City’s sales tax exemption number will be provided to the

successful bidder.

10. In the event bidder fails to honor bid, they will be declared non-responsible and removed from future bid

opportunities. If bidder is submitting equipment from current inventory, the bid must be valid for a period of sixty

(60) days after bid opening and cannot be subject to prior sale provisions.

11. In accordance with T.C.A. 62-6-119 all contractor license information, including electrical, plumbing, and HVAC

must be listed on the outside of the bid envelope for projects of $25,000 or more. All masonry contractor information

must be included for masonry portions of a project exceeding $100,000. In order to comply, list the name of the

project, contract number, name, address, and contractor’s license number of the Bidder, expiration date of

the Contractor’s license, the classification applying to this bid, and date and time of opening. All contractor

information must be included for any of the above types of contractors. If this information is not listed, the bid will

be deemed non-responsive.

- End of Section -

ITB 26-016

City of Bristol, Tennessee

General Conditions

June 15, 2026

1. The City of Bristol reserves the right to reject any and all bids or parts thereof, and unless otherwise specified by the

bidder, to accept any item in the bid. In case of error in extending the total amount of the bid, the unit price will

govern. Bid pricing should be stated in both words and numbers. In the case of a discrepancy, the price in words will

govern. The City also reserves the right to waive informalities on all or any part of any bid as deemed to be in the

best interests of the City.

2. The purchaser is a municipality, and invoices are processed for payment not less than twice a month. It shall be

understood that the cash discount period will be extended to the date that invoices are paid. Payment will commence

or be made in full after delivery and/or completion of the project and acceptance of equipment. All documents,

invoice, title and exception certificate shall be presented to the Purchasing Department, 801 Anderson Street, Room

203, Bristol, Tennessee 37620.

3. In case of default by the bidder or contractor, the City of Bristol may procure the articles or services from other

sources and hold the bidder or contractor responsible for any excess cost occasioned thereby.

4. All prices quoted shall be United States currency. Prices shall be stated in units of quantities specified.

5. Prices quoted, unless otherwise stated by the bidder, will be considered as being based on delivery to destination as

designated and to include any charges for packing, crating, containers, etc., and being in strict accordance with

specifications as shown.

6. Whenever a reference is made in the specifications or in describing the materials, supplies or services required, or a

particular trade name, manufacturer’s catalog, or model number, the bidder, if awarded a contract, will be required

to furnish the particular item referred to in strict accordance with the specifications or description unless a departure

or substitution is clearly noted and described in the proposal by the bidder.

7. It is the intent of these specifications to secure and to ensure the delivery of the specified unit(s) complete and ready

to withstand the service and continuous use encountered by the City in the course of the work for which the unit(s)

is/are intended. Omission of any essential detail from these specifications does not relieve the supplier from

furnishing such a unit.

8. The bidder, by executing a contract or bid proposal on the terms of the invitation to bid, warrants the product that

is supplied to the buyer shall remain fully in accordance with the specifications and to be of the highest quality. All

bids must be for new equipment. This provision excludes surplus, used or demonstrator products unless so stated

in the specifications.

9. In the event the product as supplied to the buyer is found to be defective or does not conform to the specifications,

the buyer reserves the right to cancel the order upon written notice to the supplier and return such product to the

supplier at the supplier’s expenses.

10. All parts not specifically mentioned herein, but which are necessary to furnish complete materials and installation

shall be supplied by the bidder. Each product furnished to the City shall conform to the best-known practices for

the most recent unit.

11. If a bidder has any exceptions to these specifications, such exceptions must be stated in writing and describe in

detail what is proposed to be furnished in lieu of the specified requirements. When the detailed specifications

require specific brand names, model numbers, dimensions or capacities of components, it is because they have

been carefully selected and specified for the intended service due to their reliability and/or availability of

replacement parts on a local basis.

ITB 26-016

City of Bristol, Tennessee

June 15, 2026

General Conditions (Continued)

12. The bidder, if awarded an order or contract, agrees to protect, defend, and save harmless the City against any

demand for the use of any patented materials, process, article, or device, that may enter into the manufacture,

construction, or form a part of the work covered by either order or contract and he further agrees to indemnify

and save harmless the City from suits or actions of every nature and description brought against it, for or on account

of any injuries or damages received or sustained by any party or parties, by or from any of the acts of the

contractor, his servants, or agents.

13. It is the policy of the City of Bristol, Tennessee to ensure equal opportunity in all aspects of its programs and services

without regard to race, color, sex, or national origin under Title VI of the Civil Rights Act of 1964. This policy applies

to the administration of programs, facilities, benefits, or services that receive assistance from the Federal

government. During the performance of this contract, the successful vendor agrees as follows:

A. To comply with the regulations relative to nondiscrimination in federally assisted programs of the

Department of Transportation, Title 49, Code of Federal Regulations, Part 21, (hereafter referred to as

“Regulations”) as they may be amended.

B. To ensure nondiscrimination on the grounds of race, color, sex, or national origin in the selection and

retention of subcontractors, including procurement of materials and lease of equipment. The vendor shall

not participate either directly or indirectly in discrimination prohibited by Section 21.5 of the Regulations,

including employment practices.

C. That during solicitations either by competitive bidding or negotiation made by the vendor for work to be

performed under a subcontract, including procurement of materials or lease of equipment, all potential

subcontractors be notified by the vendor of their obligations under this contract and Regulations relative

to nondiscrimination on the grounds of race, color, sex, or national origin.

D. That all information and reports required by the Regulations be readily accessible by the City of Bristol,

Tennessee or the Tennessee Department of Transportation as may be pertinent to ascertain compliance

with the Regulations.

E. That in the event of noncompliance with the nondiscrimination provisions of the contract, the City shall

impose contract sanctions as it or the Tennessee Department of Transportation may determine to be

appropriate, including but not limited to:

1. Withholding payments until compliance is made, and/or

2. Cancellation, termination, or suspension of the contract, in whole or in part.

F. That the vendor includes these provisions in all subcontracts, including procurement of materials and

leases of equipment.

14. Samples, when requested, must be furnished free of expense prior to the opening of bids and if not destroyed will,

upon request, be returned at the bidder’s expense.

15. Terms and conditions, unless stated otherwise herein, are to be effective for one year from the date of bid

acceptance by the City Council.

16. All federal, state, and local law requirements must be followed.

ITB 26-016

City of Bristol, Tennessee

June 15, 2026

17. The City accepts responsibility for merchandise upon receipt at the City’s delivery point unless otherwise noted

herein.

General Conditions (continued)

18. The City reserves the right to purchase more or less of the Bid Items at the unit price listed on the Bid Pricing Sheet.

19. Special Conditions, if any, are enclosed and listed in the Table of Contents. A conflict between Special Conditions

and General Conditions shall be construed in favor of the Special Conditions.

20. The Description of Requirements and Specifications for the procurement are enclosed herewith.

21. The specifications set forth are the minimums that are acceptable. The City of Bristol reserves the right to consider

differences or variations in the character, quality or workmanship of the items offered, to reject any or all bids, and

to accept any bid that it may deem to be in the best interest of the City.

22. REQUIREMENTS OF THE IRAN DIVESTMENT ACT:

A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case

of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best

of its knowledge and belief that each bidder is not on the Iran investment activities list created pursuant to

T.C.A. § 12-12-106.

23. DRUG FEE WORKPLACE REQUIREMENTS:

Private employers with five or more employees desiring to contract for construction services attest that they have

a drug free workplace program in effect in accordance with TCA 50-9-112.

24. NON-BOYCOTT OF ISRAEL CERTIFICATION

The Contractor certifies that it is not currently engaged in and will not for the duration of the contract engage in, a

boycott of Israel as defined by Tenn. Code Ann. § 12-4-119. This provision shall not apply to contracts with a total

value of less than two hundred fifty thousand dollars ($250,000) or to contractors with less than ten (10)

employees.

25. NON-COLLUSION:

A. Neither the said vendor nor any of its officers, partners, owners, agents, representatives, employees or parties

interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly,

with any other responder, firm, or person to submit a collusive or sham offer in connection with the award or

agreement for which the attached offer has been submitted or to refrain from making an offer in connection

with such award or agreement ,or collusion or communication or conference with any other firm, or, to fix any

overhead, profit, or cost element of the offer price or the offer price of any other firm, or to secure through

any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Bristol,

Tennessee or any person interested in the proposed award or agreement.

B. The price or prices quoted in the attached offer are fair, proper, and not tainted by any collusion, conspiracy,

connivance, or unlawful agreement on the part of the firm or any of its agents, representatives, owners,

employees, or parties in interest, including this affiant.

______________________________________

Signature

________________________________

Date

______________________________________

Firm Name

- End of Section –

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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