Project Information

Bid Title

REQUEST FOR BIDS FOR ASPHALT EMULSIONS JACKSON COUNTY, MICHIGAN

Issuing Agency

Jackson County

Location

Michigan

Published Date

Feb 12, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

192

Original Source

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Bid Documents

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Project Description

Bid Number:	192
Bid Title:	REQUEST FOR BIDS FOR ASPHALT EMULSIONS JACKSON COUNTY, MICHIGAN
Category:	Department Of Transportation
Status:	Open

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2400 N. Elm Road, Jackson, Michigan 49201 • Phone: (517) 788-4230 • Fax: (517) 788-4237

REQUEST FOR BIDS

FOR

ASPHALT EMULSIONS

JACKSON COUNTY, MICHIGAN

BID OPENING:

February 25th at 10:15 AM EST

1

REQUEST FOR BIDS

JACKSON COUNTY DEPARTMENT OF TRANSPORTATION

JACKSON, MICHIGAN

(517) 788-4230

BID SUMMARY

RFB Number: RFB #192

Commodity/Service Being Requested: Asphalt Emulsions

Type of Solicitation: Request for Bids (RFB) - It is the intention of Jackson County to

competitively award to a qualified company that has demonstrated their ability for comparable

work.

Statewide Cooperative Contract: As a result of this RFB, Jackson County will work with the

CoPro+ Cooperative Bid Program to market and extend the resulting contract to other government

municipalities throughout the State of Michigan. The firm will be competitively selected as having

been qualified as defined within the qualification section of this RFB. The contract will enable

public municipalities to “piggyback” and purchase asphalt emulsions through this competitive

process.

Resulting Contract Term: One (1) year base contract with one (1), one-year renewal option at

the discretion of the County, for a total contract period not to exceed two (2) years.

Calendar of Events – Timetable

Bid Release:

February 11th, 2026

Due Date for Receipt of Questions:

February 18th, 2026

Questions and Answers Posted:

February 19th, 2026

Quotes Due by (10:00 a.m./ EST) *:

February 25th, 2026

*Any response received later than the specified deadline may be disqualified.

This Request for Bids is being made by the Jackson County Department of Transportation. All

references contained herein to “county” shall be construed to mean Jackson County. This

Request, together with all pages, documents, and attachments contained herein or subsequently

added or made a part hereof, submitted as a fully and properly executed bid, shall constitute a

contract with Jackson County, subject to the limitations set forth herein and any specific quantities

that Jackson County may commit to herein and the successful and most responsible bidder, as

determined by Jackson County.

RFB Access:

Jackson County officially posts bid documents online at https://www.mijackson.org/Bids.aspx and

BidNet via Michigan Inter-governmental Trade Network (MITN) https://www.bidnetdirect.com/mitn

sites. It will be the bidder’s responsibility to monitor for any addendums or amendments to this

solicitation.

Communications and Contacts with Jackson County Personnel:

All contact with Jackson County regarding this RFB or any matter relating thereto must be sent in

writing via e-mail to: Jim Couling (jcouling@mijackson.org). This is to ensure fair consideration for

all interested vendors. The County prohibits communications to or with any other employee at the

departmental level during the submission and evaluation period.

2

Section 1.0 – SPECIFICATIONS AND SCOPE OF WORK

1.1 INTRODUCTION TO SPECIFICATIONS

Jackson County is seeking bids for asphalt emulsions for use by the Jackson County Department

of Transportation in Jackson, MI. The length of the proposed contract will be for a one-year period,

commencing on the date of award, with the option to renew for one year upon mutual agreement

by both parties. Bid prices shall remain firm for the course of this contract. The most responsive

bid shall include the following specifications and requirements:

1.2 SPECIFICATIONS

1.2.1 All materials shall meet the ASTM current material specifications as provided at

http://astm.org

1.2.2 All asphalt emulsion material offered shall be delivered to the job site in insulated tank

trucks.

1.2.3 Typical analysis of materials offered shall accompany the proposal and upon request shall

accompany each shipment.

1.2.4 All materials may be tested.

1.2.5 Asphalt emulsion product has been specified; however, indicate your equivalent product

and provide a detailed explanation and cost.

1.2.6 All quantities of asphalt emulsion product are estimates and are to be used only as a

reference for bidders, and are subject to change.

1.2.7 Asphalt emulsions may be used for work on state trunk lines.

1.3 STATEWIDE COOPERATIVE CONTRACT

Jackson County will host the resulting contract for the CoPro+ Cooperative Bid Program. The

awarded contractor will work with the CoPro+ program to market and extend the resulting contract

to other government municipalities throughout Michigan. This contract will enable public

municipalities to “piggyback” and purchase from the competitively awarded contract.

Agreements will be initiated by participating entities as specific needs arise. Participating entities

will issue individual agreements along with specific response information required, deliverables,

and any special terms and conditions. The requests will be executed by, and the contractor will

respond directly to, the requesting entity.

All pricing submitted to Jackson County and participating entities through the resulting contract

shall include 1.5% administrative/remittance fee to be remitted to CoPro+ by the awarded vendor.

It is the awarded vendor’s responsibility to keep all sales reports up to date and on file with

CoPro+.

3

Section 2.0 – BIDDER INFORMATION AND ACCEPTANCE

1.

The undersigned declares that the Bid Documents, including, without limitation, any RFB

Addenda and Exhibits have been read.

2.

The undersigned is authorized, offers, and agrees to furnish the articles and/or services

specified in accordance with the Specifications, Terms & Conditions of the Bid Documents

of RFB #192 – Asphalt Emulsions.

3.

The undersigned has reviewed the Bid Documents and fully understands the requirements

in this Bid including, but not limited to, the requirements under the County Provisions, and

that each Bidder who is awarded a contract shall be, in fact, a prime Contractor, not a

subcontractor, to County, and agrees that its Bid, if accepted by County, will be the basis

for the Bidder to enter into a contract with County in accordance with the intent of the Bid

Documents.

4.

The undersigned acknowledges receipt and acceptance of all addenda.

5.

If selected for award, the following certifications will be required before work commences:

 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary

Exclusion

 Certification Regarding Nondiscrimination Under Federally and State Assisted

Programs

 Assurance Regarding Access to Records and Financial Statements

 Iran Economic Sanctions Act

6.

The undersigned acknowledges that Bidder will be in good standing in the State of

Michigan, with all the necessary licenses, permits, certifications, approvals, and

authorizations necessary to perform all obligations in connection with this RFB and

associated Bid Documents.

7.

It is the responsibility of each bidder to be familiar with all of the specifications, terms and

conditions and, if applicable, the site condition. By the submission of a Bid, the Bidder

certifies that if awarded a contract they will make no claim against the County based upon

ignorance of conditions or misunderstanding of the specifications.

8.

Patent indemnity: Vendors who do business with the County shall hold the County of

Jackson, its officers, agents and employees, harmless from liability of a nature or kind,

including cost and expenses, for infringement or use of any patent, copyright or other

proprietary right, secret process, patented or unpatented invention, article or appliance

furnished or used in connection with the contract or purchase order.

9.

Insurance certificates are not required at the time of submission. However, if awarded, the

Contractor agrees to meet the minimum insurance requirements posted in the terms and

conditions. This documentation must be provided to the County, prior to award, and shall

include an insurance certificate and additional insured certificate, naming the County of

Jackson, which meets the minimum insurance requirements, as stated in the terms and

conditions.

4

2.2 CONTENTS OF BID

Bids shall have all requests for information numbered and answered completely. The narrative

portion and the materials presented in response to request for information shall be submitted in the

same order as presented in this request for bid. Vendor bids must include the following:

a. Non-Collusion Affidavit (Attachment A)

b. Certificate of Authorization for Contract Execution (Attachment B)

c. Legal Status of Bidder (Attachment C)

d. Pricing Sheet, fully completed and signed (Attachment D – 2 pages)

e. Qualifications of Firm (briefly describe firm)

f. References - Provide at least three (3) references for companies or relatively local road

departments for which you have provided the types of service requested in the RFB. Include the

type of services supplied, as well as a contact name and corresponding phone number or email

address

BIDDERS ARE CAUTIONED THAT BID RESPONSES CONTAINING LESS THAN THESE

REQUIREMENTS MAY BE DEEMED AS NON-RESPONSIVE AND ELIMINATED FROM

FURTHER CONSIDERATION BY THE COUNTY.

2.3 SUBMISSION OF BIDS/PROPOSALS

Submit an electronic version of your Bid to Jackson County via email to jcouling@mijackson.org

not later than 10:00 A.M. on February 25th, 2026. Jackson County has no obligation to consider

any bid that is not timely received. Note: Timely delivery is regarded as to the time and date that

the e-mail arrives within Jackson County not when the e-mail was sent. Bids will not be accepted

via U.S. mail or any other delivery method.

The material should be in sequence and related to the RFB. Jackson County will not provide any

reimbursement for the cost of developing or presenting bids in response to this RFB. Failure to

include the requested information may have a negative impact on the evaluation of the offeror’s

bid. Fancy bindings, colored displays, promotional material, etc., will not receive evaluation credit.

Emphasis should be on completeness and clarity of content.

APPLICANTS ARE RESPONSIBLE FOR ASSURING THAT THE FOLLOWING IDENTIFYING

INFORMATION APPEARS IN THE SUBJECT LINE OF YOUR EMAIL: “RFB #192” with Company

Name, and “message 1 of 3” as appropriate if the bid consists of multiple emails. Note: All e-mails

from a bidder must be received by Jackson County by the stated time and date in order for the bid

to be deemed submitted on time.

Bids will be publicly opened via Team’s virtual meeting on February 25th, 2026 at 10:15

A.M. If you would like to attend this meeting, please RSVP by providing your name and email

address to Jim Couling (jcouling@mijackson.org). An invitation will be sent to you with details on

how to access the Team’s meeting.

2.3.1

To be considered, bidders must submit a complete response to this RFB. No other distribution of

RFB is to be made by this bidder. The bid must be signed by an official authorized to bind the

contractor to its provisions. Bids must remain valid for at least ninety days from the opening date.

2.4 PREPARATION OF BIDS

2.4.1 The bid shall be legibly prepared either in ink or typed.

2.4.2

Should the bidder find it necessary to alter the bid terms, such alterations shall be crossed out

with ink, and the correction entered. All alterations and/or corrections must also be initialed in ink

and dated by the bidder.

5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 324121Asphalt Paving Mixture and Block Manufacturing

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