Project Information

Bid Title

Invitation to bid EDPL 6-2026 Sinkewicz

Issuing Agency

City of Rock Island

Location

Illinois

Published Date

Jun 8, 2026

Closing Date

Jun 12, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	Invitation to bid EDPL 6-2026 Sinkewicz
Category:	Housing Programs
Status:	Open

Description: Invitation to bid furnace and AC replacement located at 1115 38th Street, Rock Island. Publication Date/Time: 6/8/2026 12:00 am Closing Date/Time: 6/12/2026 2:00 pm Contact Person: Jeff Laxton Related Documents: Invitation to bid EDPL 6-2026 Sinkewicz

Attachment Preview

Invitation to Bid-Posted Date

Furnace & AC

1115 38tjh Street

EDPL 6-2026

Introduction

The City of Rock Island is requesting bids from contractors for a rehabilitation project at a house located

at 1115 38th Street. This owner-occupied property will be undergoing rehabilitation using Housing and

Urban Development (HUD) funds to ameliorate deteriorating and deteriorated conditions. All work shall

be subject to HUD 35.930 and Environmental Protection Agency (EPA) regulations. Contractors who are

interested in this project will need to schedule a site visit with the homeowner, Jessica Sinkewicz by

calling them at 309-553-1293, prior to submitting the bid. Sealed bids must be received on or before

June 12th by 2 p.m. They shall be addressed and marked as follows.

CED Department

Attn: Jeff Laxton

1528 3rd Avenue

Rock Island, IL 61201

ENCLOSED: 1115 38th Street Bid

Bids may be mailed or delivered in person. Late bids shall not be opened. All sealed bids shall be opened

on 6/12/2026 by 2p.m. at City Hall in the CED Department offices. Contractors who have submitted bids

may attend but are not required to do so. A bid tabulation shall be posted online afterward. All

questions shall be directed to the Construction Officer at 309-732-2906.

Scope of Work

The bidder shall submit a project plan using the design standards below that is in compliance with all

applicable HUD, EPA, and State of Illinois regulations as well as all local building and zoning codes. The

plan must include a clear project timeline and budget with line item costs. The contractor shall act as the

general contractor for the project using subcontractors as required. Subcontractors that will be required

should be clearly identified in the project plan.

Remove existing furnace located in the basement of the residence. Install a

minimum 90% efficient gas fire furnace with correct amp fuse and shut off switch located in

an accessible location. The switch and fuse box must be installed in an accessible location.

The furnace must be the required BTU for the square footage of the home. A filter slot and a

cover for a replacement air filter rack with a cover must be installed upon completion.

Inspect the gas pipe and in line shut off valve is in proper working order, any excessive

rusting on the piping those sections shall be replaced. The flue will need to be properly

vented into the exterior. Fresh air needs to be piped to the exterior, do not pull air from the

basement. All duct work in the basement must be sealed with duct tape or duct paste. Some

of the duct work may need to be replaced due to rusted and deteriorated state. This will

need a new condensation pump and line installed. New programable thermoset shall be

installed in location of existing thermostat. . Remove existing line-set, disconnect, and old

compressor. Install new line-set, new disconnect with whip wired into the new compressor.

Replace new pad with frost protection before installing new exterior unit. Caulk the exterior

penetrations with exterior material. Lines and AC must be charged and in operational order.

Install a new programable thermostat replacing existing unit. Mechanical permit is required

before work begins.

Alternative specifications shall be considered only if they are clearly justified, cost effective, and meet

all project objectives. The contractor shall have 30 days to complete the work from the date of contract

signing. Change work orders over the course of the project are strongly discouraged.

Bidder Qualifications & Requirements

1. Bidders must be currently licensed with the Illinois Secretary of State, bonded, and insured.

2. Bidders must have or be able to obtain all applicable licenses and permits in addition to meeting

all local, state, and federal requirements to perform requested work. Contractors maybe

required additional plans upon permit submittals.

3. Bidders must have and provide proof of General Liability, Vehicle, and Workers Compensation

Insurances and name the City of Rock Island as a Certificate Holder.

4. Bidders must own or be able to rent sufficient equipment to complete the work.

5. Contractor maybe required to supply additional plans or stamped drawings for a plan

review. Which maybe need to obtain a building permit.

Preparation of Bid

Each bid must be submitted on paper and delivered in a sealed envelope. Said envelope shall be clearly

labeled with “ENCLOSED: 1115 38th Street Bid.” The bid must clearly address all requirements as

described above. The cost of the work must be separated into line items with individual costs in addition

to providing a total project cost. Labor costs and material costs must be clearly delineated. The company

name, federal tax ID number, SAMs entity number, contact person, email, phone number, and a date

with signature are all required as well.

Awarding Contracts

The lowest bid shall not automatically guarantee that a contractor will get the work they bid on. Bids

shall be reviewed for pricing, experience, previous work history, references, State Licenses, State

Registration, insurances, bonds, subcontractors, equipment owned, equipment rented, operator

experience, and financial stability. The City at its sole discretion shall decide after a review which

contractor, if any, is responsive to the invitation to bid. All bidding and award procedures undertaken by

the City in regard to this project shall be consistent with the City’s adopted procurement procedures.

Submitted bid prices shall remain valid for 60 days after bid opening.

Bidder Responsibility

Bidders shall keep the bidding process confidential. Each bidder shall be fully acquainted with conditions

relating to the site, the scope of work, any current EPA and HUD regulations pertaining to the work, and

restrictions associated with acceptable execution of requested work. Failure or omission of the bidder to

acquaint themselves with site conditions shall in no way relieve them of any obligation with respect to

their bid or subsequent contract.

Federal, State, and Local Reporting Compliance

The contractor shall provide financial and programmatic information as required by the City of Rock

Island to comply with all Federal, State, and local law reporting requirements. The contractor shall also

adhere to all applicable Federal, State and local regulations including but not limited to the following.

• US Department of Housing and Urban Development (HUD): 24 CFR 35

• US Environmental Protection Agency (EPA): 40 CFR 745

• US Occupational Safety and Health Administration (OSHA): 29 CFR 1926

Contact Information

The primary contact person for this project is the City’s Construction Officer.

Jeff Laxton

CED Department

1528 3rd Avenue

Rock Island, IL 61201

309-732-2906

laxton.jeff@rigov.org

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.