Project Information

Bid Title

School Lunch Food Items for 2026-2027 School Year -

Issuing Agency

Independent School District No. 1

Location

Idaho

Published Date

May 28, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

School Lunch Food Items for 2026-2027 School Year -

NOTICE OF INTENT TO PURCHASE #26-01CLOSING DATE: Thursday, June 4, 2026, at 2:00 p.m.

School Lunch Food Items Bid Information

2026-27 School Lunch Bid worksheet

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SCHOOL LUNCH FOOD ITEMS

NOTICE OF INTENT TO PURCHASE #26-01

CLOSING DATE: Thursday, June 4, 2026, at 2:00 p.m.

Independent School District No. 1, Lewiston, Idaho, (School District) hereby declares its intent to purchase the following

products within this bid request. The specifications listed are correct and complete to the best of our knowledge. Where no

specification is made, it is expected that only the best commercial practice is to prevail.

BID PROCESS

1. You are hereby invited to submit a BID for School Lunch Products for the school year 2026-2027. Awarded bids

will be for the period of July 1, 2026 through June 30, 2027.

2. Bids should be sealed and clearly marked “School Lunch Products Bid #26-01”. Bids will be received at the

office of Leann L. Hubbard, Director of Business Services, Independent School District No. 1, 3317 12th Street,

Lewiston, ID 83501. Bids will not be accepted later than Thursday, June 4, 2026, at 2:00 p.m. Bids will be

received by U.S. Mail or other means of physical delivery. Faxed or emailed bids will NOT be accepted.

3. All bids must be signed and dated by an authorized representative of the responding company.

4. The bid will be awarded, by item, to the lowest responsible bidder, taking into account the quality of the article to be

supplied, conformity with the standard specifications described, date or dates of delivery required, how the product

conforms to USDA nutrition standards, and past performance. The School District reserves the right to reject any or all

bids and to waive formalities. Bids will be awarded on the basis of the best overall interest to the School District.

5. Prices are to be firm and net to us, Freight on Board (FOB), our warehouse dock, at 3317 12th Street, Lewiston, Idaho,

and should include all discounts. Freight surcharges are disallowed.

6. Prices quoted may not include excise or other taxes.

7. All products are to be produced and sold in conformity with all State, Federal, and local laws and regulations, including

Department of Commerce regulations at 2 C.F.R. 200.

8. Our best estimate of the amount needed is provided. The School District reserves the right to increase or decrease the

quantities of product and/or equipment (if appropriate) in a reasonable amount. If there is a quantity threshold that

must be met to support your bid price, please indicate.

9. Upon bid award, all successful bidders will be required to sign the Certification Regarding Debarment, Suspension,

Ineligibility and Voluntary Exclusion, which is attached for your review.

10. The school board is expected to review bid results on Monday, June 22, 2026. Notification of bid award will be made

to bidders soon thereafter.

11. This proposal is between the School District and the supplier and cannot be reassigned.

12. Any questions regarding this bid should be referred to Ellen Watson (208) 748-3000, or ewatson@lewistonschools.net.

SHIPMENT & DELIVERY

1. DELIVERIES WILL BE ACCEPTED BEGINNING JULY 6, 2026. ALL ITEMS IN THE INITIAL ORDERS

TO THE SUCCESSFUL BIDDERS MUST BE RECEIVED IN OUR WAREHOUSE NO LATER THAN

AUGUST 7, 2026.

2. Throughout the contract period, deliveries shall be made to the school district warehouse between 6:00 a.m. and 11:00

a.m. unless an agreement is negotiated between the contractor and the school district.

3. FROZEN OR REFRIGERATED FOOD PRODUCTS MUST BE DELIVERED IN PROPERLY

FUNCTIONING REFRIGERATED TRUCKS.

4. All products must be maintained and delivered under the degree of refrigeration required to maximize shelf life.

5. All frozen products must be delivered in a manner that allows the temperature of such products to remain at zero

degrees Fahrenheit or lower. Products must retain this temperature from time of manufacture until time of delivery.

6. All products must be marked with date of manufacture.

7. All food products shall be the most recent pack available from the manufacturer. When requested, the vendor must

provide information on product code numbers to verify the date of pack or manufacture.

8. Products shall not be items that have been “returned” by other customers or have been processed an unusually long

time before delivery.

NUTRIENT ANALYSES

Within seven (7) business days of bid award, the vendor shall submit to the School District product information including

nutrient analysis, list of ingredients, list of common allergens and, if applicable, the manufacturer’s preparation instructions.

The most current Child Nutrition (CN) Labels and/or manufacturer product formulation statements shall be submitted to the

School District for the following items. All labels and/or manufacturer product formulation statements must be available

online and/or in an electronic format.

1. Processed foods that provide meat/meat alternate contribution to USDA Child Nutrition Programs.

2. Processed foods that provide grain contribution to USDA Child Nutrition Programs.

3. Processed foods that provide vegetable or fruit contribution to USDA Child Nutrition Programs.

ALTERNATE PRODUCTS AND SAMPLES

1. Any deviation from the specifications or instructions shall be stated on the returned bids. When a different product or

packaging is bid, please indicate “ALTERNATE” and state the pack size on the bid.

2. Upon request, nutrient analysis must be provided for the purpose of comparing products.

3. Samples may be requested from firms with the three lowest bids, and the School District will pay for such samples. Do

not send samples unless instructed to do so.

INSPECTION AND ACCEPTANCE

1. The School District assumes the right to reject, within a reasonable time, any unsatisfactory product, i.e. items with

hidden defects, items not of acceptable quality, etc.

2. In the case that products are defective or do not conform to specifications, the School District will contact the vendor to

notify them that the product is being rejected. The School District will work with the supplying vendor to replace the

rejected product in a timely manner. Rejected products shall be removed promptly and replaced at the expense of the

vendor.

3. The School District reserves the right to charge back to the supplying vendor costs resulting from having to remove

rejected products from our area or excess costs resulting from buying on the open market replacement products for up

to the amount of the product rejected under the purchase order agreement.

SUBSTITUTION

If a contractor is temporarily out of stock on a particular item, an equal or superior product at an equal or lower price may

be delivered, with prior approval of the school district. If a contractor is unable to deliver a product or an approved

substitute, the school district shall, in good faith and in its sole discretion, purchase a product of equal or greater quality

from another source.

ESCALATION / DE-ESCALATION CLAUSE

1. Should a price change occur, vendor must notify the School District 30 days prior to this change. Notification must

include a letter from the manufacturer with an explanation of price change.

2. The School District will review and determine if the adjustment will be accepted.

3. The School District has the option to go to the next lowest bidder on the original bid.

DISCONTINUED PRODUCT

In the event a manufacturer discontinues a product, the vendor will notify the School District, propose alternative items of

equal or greater quality, and provide a sample of the proposed items if required.

RECALLS

The vendor shall be responsible to notify the School District in the event of a product recall. Timely notification is

required.

TERMS OF TERMINATION

The School District may terminate the contract by giving the vendor thirty (30) days’ notice, in writing, with an explanation

for cause and/or convenience of termination and its intention to do so. The vendor may, likewise, terminate the contract by

providing thirty days’ written notice.

DEBARMENT AND SUSPENSION

The School District awards contracts only to responsible contractors possessing the ability to perform successfully under

the terms and conditions of a proposed procurement. Consideration will be given to such matters as contractor integrity,

compliance with public policy, record of past performance, and financial and technical resources.

The School District may not subcontract with or award subgrants to any person or company who is debarred or suspended.

For all contracts over $25,000 the District verifies that the vendor with whom it intends to do business is not excluded or

disqualified. 2 C.F.R. Part 200, Appendix II(1) and 2 C.F.R. §§ 180.220 and 180.300.

MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES, LABOR SURPLUS FIRMS

To assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible, the

School District will:

1. Place qualified small and minority business and women’s business enterprises on solicitation lists.

2. Assure that small and minority businesses, and women’s business enterprises are solicited whenever they are potential

sources.

3. Divide total purchasing requirements, when economically feasible, into smaller tasks or quantities to permit maximum

participation by small and minority business and women’s business enterprises.

4. Establish delivery schedules, where the requirement permits, which encourage participation by small and minority

business and women’s business enterprises.

5. Use the services and assistance, as appropriate, of such organizations as the Small Business Administration and the

Minority Business Development Agency of the Department of Commerce.

6. Require the prime contractor, if subcontracts are let, to take the affirmative steps listed above.

BUY AMERICAN PROVISION - per Code of Federal Regulation 7CFR210.21(d)

To the maximum extent practicable, products bid shall be domestically grown and processed in the United States or its

territories. By submitting and signing this proposal/bid, the bidder acknowledges and certifies that his/her company

complies with the Buy American provision that the food delivered is of domestic origin or the product is substantially

produced in the United States. For these purposes, substantially means over 51 percent of the processed food is from

American-produced products. If the bidder is unable to certify compliance with the Buy American provision, the bidder

shall state this in his/her response and provide an explanation as to why it cannot certify compliance.

An exception to the Buy American provision will be considered upon request in the following situations:

A. The product is not produced or manufactured in the U.S. in sufficient and reasonably available quantities; (or)

B. Cost comparisons reveal that a U.S. product costs significantly more than a foreign product.

Any product not substantially produced in the United States shall be identified as “non-domestic” with its place of origin

specified. The bidder shall provide documentation to support the use of a non-domestic food item.

The successful bidder will monitor product specification and notify Ellen Watson, Food Service Supervisor, at 208-748-

3000, immediately if any product is no longer substantially produced in the U.S. When a food product is not available

domestically, the District is allowed to accept imported substitutions. The successful bidder must monitor seasonal changes

and notify the Food Service Supervisor if an imported product is being substituted.

ANTI-ISRAEL BOYCOTT

Section 67-2346, Idaho Code, prohibits the Independent School District No. 1 from contracting with any company (of more

than ten employees) that engages in an anti-Israel boycott. This includes refusing to deal with, terminating activities, or

other activities that are intended to discriminate against or inflict economic harm on the state of Israel or its territories. By

entering into this agreement, you acknowledge that you do not currently engage in – and will not engage in during the

duration of this contract – a boycott against the State of Israel or its territories.

GOVERNMENT OF CHINA PROHIBITED

Section 67-2359, Idaho Code, prohibits the Independent School District No. 1 from contracting with any company owned

or operated by the government of China. By entering into this contract, you certify that your company is not currently

owned or operated by the government of China and will not for the duration of the contract be owned or operated by the

government of China.

COMPANIES BOYCOTTING CERTAIN SECTORS PROHIBITED

Section 67-2347A, Idaho Code, prohibits the Independent School District No. 1 from contracting with any company

boycotting certain sectors, including (a) engages in or supports the exploration, production, utilization, transportation, sale,

or manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture; or (b)

engages in or supports the manufacture, distribution, sale, or use of firearms, as defined in section 18-3302(2)(d), Idaho

Code. By entering into this agreement, you certify that your company is not currently boycotting certain sectors and will

not for the duration of the contract.

CERTIFICATION REGARDING LOBBYING

Certification for Contracts, Grants, Loans, and Cooperative Agreements.

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person

for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer

or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any

Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any

cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal

contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or

attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of

Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan or

cooperative Agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure of Lobbying

Activities,” in accordance with instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all

subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative

agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or

entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by

Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty

of not less than $10,000 and not more than $100,000 for each such failure.

NON-DISCRIMINATION

1. Bidder must be an equal employment opportunity employer.

2. U.S. Department of Agriculture (USDA) Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and

policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA

programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital

status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation

for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all

programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large

print, audiotape, American Sign Language, etc.) should contact the State or local Agency that administers the program or

contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information

may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027,

found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to

USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call

(866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the

Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410; (2)

fax: (202) 690-7442; or (3) email: program.intake@usda.gov.

This institution is an equal opportunity provider.

BID PROTEST PROCEDURE

The bidding of food and food service supplies is carried out pursuant to the procedures set forth in Idaho Code Section 67-

2806 entitled Purchasing by Political Subdivisions.

Sub-section 67-2806(2)(c) describes the process for objections to specifications or bid procedures:

“Written objections to specifications or bid procedures must be received by the clerk, secretary or other authorized official

of the political subdivision at least three (3) business days before the date and time upon which bids are scheduled to be

received.”

And

67-2806(2)(j) describes the process for objections to the award:

“If any participating bidder objects to such award, such bidder shall respond in writing to the notice from the political

subdivision within seven (7) calendar days of the date of transmittal of the notice, setting forth in such response the express

reason or reasons that the award decision of the governing board is in error. Thereafter, staying performance of any

procurement until after addressing the contentions raised by the objecting bidder, the governing board shall review its

decision and determine whether to affirm its prior award, modify the award, or choose to re-bid, setting forth its reason or

reasons therefor. After completion of the review process, the political subdivision may proceed as it deems to be in the

public interest.”

Objections should be directed to:

Leann L. Hubbard

Director of Business Services

3317 12th Street

Lewiston, ID 83501

Commodity Codes

• NAICS 311999All Other Miscellaneous Food Manufacturing
• NAICS 722310Food Service Contractors

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