Project Information

Bid Title

Bituminous Concrete (Asphalt), Summer Mix, Picked Up by the City, 2026-2027

Issuing Agency

City of Waltham

Location

Massachusetts

Published Date

Apr 23, 2026

Closing Date

May 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bituminous Concrete (Asphalt), Summer Mix, Picked Up by the City, 2026-2027

Bid Opening:
Monday, May 11th, 2026 at 10:00 AM Eastern Time

Join Zoom Meeting
https://us06web.zoom.us/j/86758937714?pwd=cgqLnoMMU3fRSf4j7W3HVl7UmFn8Sv.1

Meeting ID: 867 5893 7714
Passcode: 010011

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The City of Waltham

Invites

Interested Parties

To propose the best offer and or bid

For the service or product herewith described:

Bituminous Concrete (Asphalt) SUMMER MIX

Picked up by the City 2026-27

VIRTUAL/ZOOM bid opening will be held:

10:00AM MONDAY MAY 11th, 2026

Phone: 781-314-3244, Fax: 781-314-3245

Intent of Project

The Purchasing Department of the City of Waltham wishes to purchase

Bituminous Concrete, Summer Mix, picked up by the City as needed

to be used from approximately April through December.

All eligible Bidder’s must be within a 25 mile radius of

Waltham , MA 02452

INVITATION TO BID

BITUMINOUS CONCRETE

Sealed bids for furnishing BITUMINOUS CONCRETE to the City of Waltham will be received at the Office

of the Purchasing Agent, City Hall, 610 Main Street, Waltham, MA, 02452, until 10:00AM Monday May 11th,

2026 at which time they will be opened and read via Zoom, see our website for details.

Bids shall be submitted on the Price form furnished and in a sealed envelope marked on the outside with

the bid title and the bidder's name.

Bid prices shall include pick up by the various Waltham Departments as may be required for the duration

of the Contract, approx. April through December. Sworn-weight slips shall be provided to the City with every pick

up. The bid quantity is an estimate only and the City reserves the right to increase or decrease the quantity in

accordance with its actual requirements. Liquid Asphalt Price Escalation/De-Escalation Clause does apply.

The City may require samples of the Product offered prior to contract. Purchases by the City are exempt

from federal, state and municipal sales and excise taxes.

The City will award a primary contract and a secondary contract with a 25-mile radius to Waltham,

02452. The primary contract will go to the lowest responsive and responsible bidder for Bituminous Concrete.

A secondary contract will go to the lowest responsive and responsible bidder for Bituminous Concrete. Awards

will be issued within thirty (30) business days of the bid opening.

A 5% Bid Bond or Certified Check must accompany each bid submitted and made payable to, and become

the property of the City of Waltham, if the successful bidder refuses or neglects to comply with the terms of

the Contract.

The successful bidder will be required to provide a certificate of General Liability and Vehicle Liability

Insurance in the amount of $500,000 per occurrence and $ 1,000,000 in the aggregate and workers compensation

insurance.

The City reserves the right to reject any and all bids, in whole or in part, and to make awards as it

determines to be in the best interest of the City.

VIRTUAL BID OPENINGS

Bid openings will be conducted virtually via Zoom. Please see our City’s website for Meeting information.

Bid results will be emailed to all vendors of record soon after the bid closes. A copy will be posted in the City web

site, under the title of the bid of your interest. The bid document section you requested will be scanned over to

your email address.

Crystal Philpott,

Purchasing Agent

Tel: 781 -314-3244,

Email: cphilpott@city.waltham.ma.us

AGREEMENT

CITY OF WALTHAM

ARTICLE 1. This agreement, made this _______ day of ____________, 2026 by and between

the CITY OF WALTHAM, party of the first part, hereinafter called the CITY, by its MAYOR, and

______________________________________________________________________________

______________________________________________________________________________

hereinafter called the CONTRACTOR.

ARTICLE 2. Witnesseth, that the parties to this agreement, each in consideration of the

agreement on the part of the others herein contained, do hereby agree, the CITY OF WALTHAM for

itself, and said contractor for his heirs, executors, administrators and assigns as follows:

To furnish all equipment, machinery, tools and labor, to furnish and deliver all materials required to

be furnished (except as otherwise specified) and deliver in and about the project and to do and

perform all work in strict conformity with the provisions of this Contract and of the Invitation to Bid,

Intent of Project, Instructions, General Conditions, Specifications and Bid Price Form hereto annexed.

The said Invitation to Bid, Intent of Project, Instructions, General Conditions, Specifications and Bid

Price Form are hereby made a part of this contract as fully and to the same effect as if the same had

been set forth at length and incorporated in the contracts.

ARTICLE 3. In consideration of the foregoing premises the CITY agrees to pay and the

CONTRACTOR agrees to receive as full compensation for everything furnished and done by the

CONTRACTOR under this contract, including all work required by not included in the items herein

mentioned, and also for all loss or damage arising out of the nature of the work aforesaid, or from

the action of the elements, or from any unforeseen obstruction or difficulty encountered in the

prosecution of the work, and for all expenses incurred by or in consequence of the suspension or

discontinuance of the work specified, and for well and faithfully completing the work, and the whole

thereof, as herein provided, such prices as are set forth in the accompanying bid.

This Agreement entered into as of the day and year first written above.

CITY OF WALTHAM, MASSACHUSETTS

FOR THE CITY

___________________________

Jeannette A. McCarthy, MAYOR,

City of Waltham

Date: ___________

______________________________

Katherine Laughman, City Solicitor

Date: ___________

APPROVED AS TO FORM ONLY

______________________________

Michael Chiasson, Director of Public Works

Date: ___________

______________________________

Crystal Philpott, Acting Purchasing Agent

Date: ___________

______________________________

Paul Centofanti, Auditor

Date: ___________

I CERTIFY THAT SUFFICIENT FUNDS

ARE AVAILABLE FOR THIS CONTRACT

FOR THE COMPANY

_______________________________

CONTRACTOR (Signature),

_______________________________

Company

______________________________

Address

Date: _________

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 324121Asphalt Paving Mixture and Block Manufacturing

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