Project Information

Bid Title

Technical Assistance to Support South Coast AQMD’s Technology Advancement Activities and Mobile Source Incentive Program Implementation Efforts

Issuing Agency

South Coast Air Quality Management District

Location

California

Published Date

Dec 6, 2025

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

P2026-07

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Project Description

Bid Number	Title	Bidder's Conference	Closing Date	Contact Person	Document
P2026-07	Technical Assistance to Support South Coast AQMD’s Technology Advancement Activities and Mobile Source Incentive Program Implementation Efforts	None	1/30/2026 01:00 PM	Tom Lee (909) 396-2270 Vasileios Papapostolou (909) 396-2254	P2026-07

Attachment Preview

SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT

REQUEST FOR PROPOSALS

Technical Assistance to Support South Coast AQMD’s

Technology Advancement Activities and Mobile Source Incentive

Program Implementation Efforts

P2026-07

South Coast Air Quality Management District (South Coast AQMD) requests proposals

for the following purpose according to terms and conditions attached. In the preparation

of this Request for Proposals (RFP) the words "Proposer," "Contractor," "Consultant,"

“Bidder” and “Firm” are used interchangeably.

PURPOSE

The purpose of this RFP is to solicit statements of qualifications and labor rate pricing

from individuals and organizations capable of providing technical assistance in a variety

of specialized areas to support South Coast AQMD’s technology advancement activities

and implementation efforts in regard to the Technology Advancement Office’s (TAO)

mobile source incentive programs as well as the research, development, demonstration

and deployment (RDD&D) program.

Bidder must specify if Proposal Package is for Mobile Source Incentive Programs,

RDD&D, or both in the Cover Letter.

INDEX - The following are contained in this RFP:

Section I

Section II

Section III

Section IV

Section V

Section VI

Section VII

Section VIII

Section IX

Section X

Section XI

Background/Information

Contact Person

Schedule of Events

Participation in the Procurement Process

Statement of Work/Schedule of Deliverables

Qualifications

Proposal Submittal Requirements

Proposal Submission

Proposal Evaluation/Contractor Selection Criteria

Funding

Sample Contract

Attachment A - Participation in the Procurement Process

Attachment B - Certifications and Representations

SECTION I: BACKGROUND/INFORMATION

South Coast AQMD is a regional governmental agency responsible for meeting air

quality health standards in Orange County and the urban portions of Los Angeles,

Riverside, and San Bernardino counties.

Mobile sources emit the majority of air pollution in the South Coast Air Basin (Basin). In

particular, heavy-duty diesel engines emit high levels of nitrogen oxides (NOx), a

precursor to photochemical smog, as well as diesel particulate exhaust, which has been

categorized by the California Air Resources Board (CARB) as a toxic air contaminant.

The Air Quality Management Plan (AQMP) for the Basin identifies the application of

clean- burning alternative fuels (e.g., natural gas, ethanol, and hydrogen), advanced

engine and/or vehicle technologies (e.g., fuel cells, hybrid electric and plug-in hybrid

P2026-07

electric vehicles, battery electric) and advanced stationary source pollution control

technologies to meet the national ambient air quality standards. It also specifies

incentives as a key strategy to reduce emissions from mobile sources. These air quality

gains, however, may only be realized if programs are in place to develop, commercialize

and implement these technologies. As a result, the South Coast AQMD seeks to

implement aggressive programs to develop and demonstrate pre- commercial

technologies as well as incentivize commercially available technologies.

SECTION II: CONTACT PERSON:

Questions regarding the content or intent of this RFP or on procedural matters should

be addressed to:

Incentive Programs

Tom Lee

Technology Implementation Manager

(909) 396-2270

E-mail: tlee@aqmd.gov

RDD&D Program

Vasileios Papapostolou

Technology Demonstration Manager

(909) 396-2254

E-mail: vpapapostolou@aqmd.gov

South Coast AQMD 21865 Copley Drive

Diamond Bar, CA 91765

SECTION III: SCHEDULE OF EVENTS

Date

December 5, 2025

January 30, 2026

February 1 to March

31, 2026

April 1, 2026

Event

RFP Released

Proposals Due to South Coast AQMD

- No Later Than 1:00 pm

Proposal Evaluation Period

Begin Contract Executions

SECTION IV: PARTICIPATION IN THE PROCUREMENT PROCESS

It is the policy of South Coast AQMD to ensure that all businesses including minority

business enterprises, women business enterprises, disabled veteran business

enterprises and small businesses have a fair and equitable opportunity to compete for

and participate in South Coast AQMD contracts. Attachment A to this RFP contains

definitions and further information.

Page 2 of 35

P2026-07

SECTION V: STATEMENT OF WORK/SCHEDULE OF DELIVERABLES

A. Objective

The objective of this RFP is to solicit proposals from individuals and organizations with

strong technical expertise in one or more of the areas of work performed by TAO at the

South Coast AQMD, including but not limited to, the following:

Incentive Programs

• Technical evaluation of mobile source projects and applicable control

technologies including but not limited to: on-road heavy duty trucks, off-

road equipment, locomotives, marine vessels and heavy-duty

vehicle/equipment infrastructure

• CARB incentive programs and guideline requirements (i.e. Proposition 1B

– Goods Movement Emission Reduction Program (Prop 1B), Carl Moyer

Program (CMP), Community Air Protection Program Incentives (CAPP),

the Enhanced Fleet Modernization Program (Replace Your Ride) and the

Volkswagen Environmental Mitigation Trust Program (VW), etc.

• Surplus emission reductions and cost effectiveness calculations

• Emissions inventory for on-road and off-road mobile sources

• Program audit preparation

• Grant writing and preparation for State and Federal grant proposals

RDD&D Program

• Thorough understanding of low and zero emission technologies for on-road, off-

road, marine, infrastructure, and stationary source applications

• Preparation of proposals for State and Federal grants

• Zero emission vehicle and equipment supporting infrastructure design,

development and commissioning

This RFP is being used to leverage staff resources with specialized outside expertise

and technical support with program implementation. The selected consultant(s) shall

perform various tasks and functions designed to facilitate cooperation and ensure

adequate information exchange to South Coast AQMD staff, key government agencies,

existing and potential end users of advanced vehicle and stationary technologies, and

industry organizations.

B. Statement of Work

The selected Consultant(s) shall perform tasks on an as-needed basis upon receiving

written notification from the South Coast AQMD’s Deputy Executive Officer for TAO. All

work will be assigned and pre-approved by the Project Manager and the Deputy

Executive Officer. Each assignment will have specific tasks to be conducted and

resources to be utilized. No work can be implemented without authorized parties’ prior

approval and acceptance of specific, detailed task assignments. Potential tasks include

but are not limited to the following:

Page 3 of 35

P2026-07

Incentive Programs

• Assist South Coast AQMD staff in technical evaluation of applications submitted for

funding consideration pertaining to mobile source incentive programs.

• Assist South Coast AQMD staff in evaluating the surplus emission reductions

calculations and cost effectiveness of projects for on- and off-road heavy-duty vehicles

and equipment, including but not limited to marine vessels, locomotives, on-road

heavy duty trucks, cargo- handling equipment, off-road construction equipment, and

locomotives.

• Update annual incentive program reporting information to determine compliance with

program requirements.

• Assist in the review of incentive program updates. Subsequently updating outreach

material, application forms, policies and procedures and other documentation

necessary to ensure that South Coast AQMD’s program is consistent will any new

policy or program changes approved by CARB.

• Assist in preparing for incentive program audits.

• Assist South Coast AQMD staff in preparing briefings, presentations and technical

papers, and participate in incentive program workshops.

• Perform other tasks relating to the implementation of South Coast AQMD incentive

programs as directed by South Coast AQMD’s Deputy Executive Officer.

RDD&D Program

• Assist in the writing and preparation of grant proposals for Federal and State grant

opportunities.

• Assist in evaluating the current status of renewable energies for mobile and

stationary sources.

• Assist in evaluating the current status of hydrogen storage, hydrocarbon reforming

technologies and innovative components for hydrogen infrastructure.

• Assist in evaluating zero emission goods movement technologies and supporting

infrastructures.

• Assist in technical evaluation of proposals submitted to TAO for funding

consideration pertaining to alternative fuels, battery, hydrogen, fuel cells and other

advanced vehicle and stationary technologies.

• Perform other tasks relating to low and zero emission vehicle and/or stationary

source technologies.

Page 4 of 35

P2026-07

C. Schedule of Deliverables

Specific deliverables and time schedules for task completion will be established by the

Deputy Executive Officer, or his designee, in writing when each task is authorized.

Deliverables may include but not be limited to one or more of the following: written and/or

oral technical reports, spreadsheets containing calculations and technical evaluation of

projects, data analysis of emissions inventory, newsletters, articles, draft position

papers, language for control measures, attendance at meetings with follow-up reports,

etc.

SECTION VI: QUALIFICATIONS

A. South Coast AQMD requests submittal of detailed expertise and capabilities from

consultants who meet a combination of the technical qualifications listed below.

Individuals can team to submit a joint bid if they have complementary expertise and

qualifications that collectively meet the requirements. Statements of qualifications

should include evidence documenting experience, expertise, and capabilities

wherever possible.

B. Bidder(s) shall be selected for contract award based on the best combinations of

qualifications.

Incentive Programs – Preferred Qualifications

1. Experience in implementation of incentive programs designed to reduce emissions

from diesel equipment and vehicles and other sources of air pollution.

2. At least 3-5 years professional experience in the area(s) of expertise.

3. The ability to quickly respond, on short notice, to requests for technical assistance.

4. Working knowledge of CARB mobile source regulations and South Coast AQMD

incentive program criteria and guideline requirements (CMP, Prop 1B, CAPP, etc.).

5. Emissions inventory development preferably with mobile sources.

6. Working knowledge of other incentive programs, that may include state and/or

federal incentive programs.

7. Proven expertise in any of the technical areas or any combination of areas as listed

in Section V: Statement of Work / Schedule of Deliverables under Incentive

Programs.

8. Established relationships with equipment manufacturers and/or industry or

professional associations.

9. Experience in conducting outreach for air quality programs, identifying any

outreach to communities, small businesses and/or developing outreach plans for

Page 5 of 35

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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