Project Information

Bid Title

Spillway Replacement at Caw Caw Interpretive Center

Issuing Agency

Charleston County Park & Recreation commission

Location

South Carolina

Published Date

Dec 29, 2025

Closing Date

Jan 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-013

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-013
Bid Title:	Spillway Replacement at Caw Caw Interpretive Center
Category:	Construction
Status:	Open

Description: Charleston County Park and Recreation Commission is seeking proposals for Construction Services for  Caw Caw Interpretive Center – Spillway Replacement. The intent of this project is to replace wood spillway box WCS#4 and wood spillway box WCS#5 extension of top bulkhead boards to control erosion. Submit proposal online: https://www.ccprc.com/FormCenter/Procurement-35/Bid-Proposal-Submission-173 Publication Date/Time: 12/29/2025 12:00 AM Closing Date/Time: 1/26/2026 2:00 PM Pre-bid Meeting: 1/14/26, 10 a.m. Contact Person: prcprocurement@ccprc.com Related Documents: 2026-013 Spilllway Replacement at CCIC (PDF) Attachment 1- Require Forms (PDF) Attachment 1a- Proposer Qualification Form (PDF) Attachment 2 - 501 WOODEN WCS Control Structure (PDF) Attachment 3 - Drawings (PDF) Sample Contract (PDF)

Attachment Preview

RFP # 2026-013

Date: December 29, 2025

SPIILLWAY REPLACEMENT AT

CAW CAW INTERPRETIVE CENTER

5200 SAVANNAH HIGHWAY

RAVENEL, SC 29470

CHARLESTON COUNTY PARK &

RECREATION COMMISSION

Table of Contents

Introduction .................................................................................................................................................. 2

Scope of Work............................................................................................................................................... 2

General Scope of Construction:................................................................................................................ 2

Contractor Project Requirements: ........................................................................................................... 2

Schedule.................................................................................................................................................... 3

Proposal Requirements ................................................................................................................................ 4

Selection Criteria .......................................................................................................................................... 5

Criteria for Selecting based on Qualifications......................................................................................... 5

Basis of Award ......................................................................................................................................... 5

Basis of Evaluation Criteria for each Factor ............................................................................................ 6

Submittal Requirements .............................................................................................................................. 8

How to Submit .......................................................................................................................................... 8

Electronic Submittals: .......................................................................................................................... 8

Addenda ....................................................................................................................................................10

COST PROPOSAL FORM: ..........................................................................................................................11

Attachments

1a- Proposer Qualification Form

Attachment - Require Forms

1-Equal Employment Opportunity Certification

1-Non-Collusion Oath

1-Drug-Free Work-place Certification

1 - Compliance with Illegal Immigrant Act

1-Insurance Requirement

1 - Taxpayer Identification Form W9

1- Subcontractor Form

Attachment 2 – 501 Wooden WCS Control

Structure Attachment 3 - Drawings

Sample Contract

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CCIC Spillway Replacement

RFP # 2026-013

Introduction

Charleston County Park and Recreation Commission (CCPRC) is seeking proposals for Construction Services for

Caw Caw Interpretive Center – Spillway Replacement. The intent of this project is to replace wood spillway

box WCS#4 and wood spillway box WCS#5 extension of top bulkhead boards to control erosion. This historic

site was once part of several rice plantations and the home to enslaved Africans who applied their technology

and skills in agriculture to carve the series of rice fields out of cypress swamps. Caw Caw Interpretive Center

(“CCIC”) is managed as a low-impact wildlife preserve and Member of the National Park Service’s National

Underground Railroad Network to Freedom Program.

Scope of Work

The Scope of Work (“SOW”) required under this Request for Proposal (“RFP”) includes all labor, materials,

taxes, equipment, and services required to complete the wood spillway box WCS#4 &5. This shall also

include any and all costs for permits, permitting, and compliance with all state and local codes as applicable.

Submitted proposals shall include Proposer’s approach.

Work should be done in a manner according to the drawings named "Caw Caw spillway replacement

drawings" (See attachment 3) and consists of furnishing of all materials, labor, equipment and other items

incidental and necessary to install the following:

• Wood spillway box (WCS #4) removal and installation of new.

• Wood spillway box (WCS #5) extension of top bulkhead boards to control erosion.

• Removal and installation of new WCS #5 (alternate).

All work associated with the project will be at Caw Caw Interpretive Center, 5200 Savannah Hwy Ravenel, SC

29470.

General Scope of Construction:

Caw Caw Interpretive Center Spillway Replacement Construction Scope/Specification: 501- Wooden Water

Control Structure - See Attachment 2

Contractor Project Requirements:

Owner requires a general contractor, including all necessary subcontractors, with all applicable licenses and

specialized skills for work on this project.

The Contractor's responsibility under this Agreement commences with the award of the Contract for

Construction and terminates upon completion of the Contractor’s obligation under the warranty period of 1

year from Final Completion Date.

1. Project schedule

Work shall begin on or before April 1, 2026, with Substantial Completion 13 weeks (90 work days) from

Notice-To-Proceed. Contractor shall reach Final Completion thirty (30) days after Substantial Completion.

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CCIC Spillway Replacement

RFP # 2026-013

Rain Days will be in accordance with contract clause 5.8.3.

2. Project Submittals

All submittals are to be electronic files in PDF format, for approval by consultant prior to installation. All

approved submittals are to be included as a part of Project Close-Out documents.

3. Project Permits

The water control system has a consistency letter from the Army corps of engineers. The work is covered

under the managed tidal impoundment general permit. Work is subject to the requirements of this general

permit.

a. Any other required permits are the responsibility of the contractor. Contractor is to abide strictly by the

permit and restriction requirements.

4. Project Management and Administration:

a. Identify a construction superintendent in Proposer Qualification Form- Attachment 1b providing their

name, qualifications including a minimum of 5 years of experience on Historical and Combahee styled Rice

Trunk Construction projects that will be committed through the duration of the project.

Schedule

The Request for Proposal shall be available to any qualified Prospector who chooses to respond. CCPRC

reserves the right to waive any irregularities and/or to reject any or all proposals that do not adequately meet

the intent of the RFP or cannot be produced within the approved schedule. No proposal may be withdrawn

for a period of sixty (60) days after the date the proposals are due. CCPRC also reserves the right to accept

the proposal as a whole, or any items listed in the RFP. Listed below is the anticipated schedule for the

selection process.

Proposal Site Meeting

Written Questions Deadline:

Addenda issued, if deemed necessary:

Proposal deadline:

January 14, 2026 10:00 am ET

January 19, 2026 2:00 pm ET

January 21, 2026 2:00 pm ET

January 26, 2026 2:00 pm ET

PROPOSAL SITE MEETING

1. For all interested prospective contractors, a site visit provides an opportunity to view the

site, take measurements, and get a thorough project briefing directly from CCPRC’s

consultant and owner. Any questions that arise will need to be followed up in written form

and submitted to receive answers.

a. Meeting time: Wednesday, January 14, 2026, at 10:00am ET.

b. Meeting location: begin at the Welcome Center at Caw Caw Interpretive Center

County Park.

c. We will tour the site from Construction Access point to laydown site to embankment

repair site. Prospectors will be allowed to drive their vehicle to the laydown site if

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CCIC Spillway Replacement

RFP # 2026-013

needed.

2. All prospective contractors will be responsible for verification of the site conditions and by

submittal of a proposal, certify that they have verified measurements and are familiar with

the facilities prior to submitting a proposal

3. CCPRC will not meet with individual companies outside of the set Proposal Site Meeting date

and time. Prospective contractors who don’t attend the Proposal Site Meeting, or prefer

multiple site visits, can visit the park during regular park hours, Tuesday – Sunday, 9am –

5pm. Contractors not attending the Proposal Site Meeting may not ask park staff about

the project in person and must submit written questions before the deadline.

WRITTEN QUESTIONS

All questions pertaining to the proposal documents shall be referred by e-mail to

prcprocurement@ccprc.com. The last day and time for submittal of written questions shall be no later than

2:00 p.m. ET, Monday, January 19, 2026. Any interpretation, correction or change of the RFP documents

will be made by addendum. It is your responsibility to monitor the Procurement website at

www.ccprc.com/bids for any additional information, revisions, or addenda that may be posted.

ADDENDA:

1. An addendum, if deemed necessary, will be posted on the website, www.ccprc.com/bids.

2. It is the submitter’s responsibility to determine whether an Addendum has been issued. If so, the

submitter must obtain copies of such Addendum from the Commission’s website www.ccprc.com/bids

and agrees to be bound by all Addenda that have been issued for this solicitation.

DEADLINE:

Proposals must be received no later than Monday, January 26, 2022, at 02:00 P.M. ET.

Proposal Requirements

Submitted proposals shall include the information and materials described below and organized in a manner

that is consistent with the headings and sequence outlined herein and under the Submittal Requirements

section:

1. Cost Proposal: provide a cost fee structure proposal in a separate sealed envelope, clearly marked

“Cost Proposal”, Caw Caw Interpretive Center Rice Spillway Replacements RFP# 2026-013”.

2. Technical Proposal: Narrative descriptions with construction drawings that will emphasize

knowledge and working expertise in the area of historic rice field infrastructure:

a. Narrative description

i. Detailing the approach and activity detailing suggested materials to utilized in the

repair and the approach used to facilitate the repairs, including slope/soil stabilization

finishing and any appropriate construction drawings, detailed costs, bulkheading

techniques and specific machines used to complete the task.

ii. Detailing the activity detailing suggested materials to utilized in the repair and the

approach used to facilitate the repairs, including any appropriate construction

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CCIC Spillway Replacement

RFP # 2026-013

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