Project Information

Bid Title

Greensand Vertical Pressure Water Filter Rehabilitation

Issuing Agency

Town of Hartford

Location

Vermont

Published Date

Feb 9, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB 2026-W1

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFB 2026-W1
Bid Title:	Greensand Vertical Pressure Water Filter Rehabilitation
Category:	Public Works
Status:	Open

Description: The Town of Hartford Public Works Department is requesting proposals for the removal and replacement of the existing media and gravel, along with the removal and replacement of internal structures in two (2) of the six (6) vertical pressure filters at the Wilder Water Treatment Plant located on Cranberry Lane in Wilder VT. Bids must be submitted in a sealed envelope to the Hartford Town Manager’s office, Hartford Town Hall (2nd floor), in a clearly marked envelope “DPW RFP No. 2026-W1 – Greensand Vertical Pressure Water Filter Rehabilitation ” no later than 11:00 am on 2/27/2026 at which time they will be publicly opened and read aloud. Bid documents are available at the Town of Hartford Public Works Dept., 173 Airport Road, White River Junction, VT 0500 or see the related documents below for the Request for Bids and Exhibits. Publication Date/Time: 2/9/2026 1:00 PM Closing Date/Time: 2/27/2026 11:00 AM Business Hours: 6:30 AM to 3:00 PM Weekdays Related Documents: RFB 2026-W1.cdh.mt.tl Exhibit A - Specifications Exhibit B - Plans

Attachment Preview

HARTFORD PUBLIC WORKS DEPARTMENT

173 AIRPORT ROAD, WHITE RIVER JUNCTION, VT 05001 • (802) 295-3622

REQUEST FOR BIDS

Greensand Vertical Pressure Water Filter Rehabilitation

at

Wilder Water Treatment Facility

Town of Hartford, Vermont

Project No. 2026-W1

February 9, 2026

Hartford Department of Public Works

HVT DPW RFP No. 2026-W1

Greensand Vertical Pressure Water Filter Rehabilitation

TABLE OF CONTENTS

SECTION 1 – BID INSTRUCTIONS

1.01 Communications Regarding this Project

1.02 Schedule

1.03 Pre-Bid Meeting

1.04 Site Visit

1.05 Submitting a Bid

1.06 Required Bid Contents

1.07 Items that Disqualify a Vendor Immediately

1.08 Evaluation Criteria

1.09 Miscellaneous Items

SECTION 2 – SCOPE OF PROJECT

2.01 Project Description

2.02 Responsibilities of Contractor and Owner

2.03 Project Plans/Specifications

2.04 Scheduling and Execution of Work

2.05 Pricing Structure

SECTION 3 – BID REQUIREMENTS

3.01 Proposer Affidavit

3.02 Proposer’s Financial Obligation to the Town

3.03 Proposer’s Incurred Costs

3.04 Proposer’s Political Contributions

SECTION 4 – STANDARD TERMS FOR PROFESSIONAL SERVICES CONTRACT

ARTICLE 1. SERVICES PROVIDED

ARTICLE 2. COMPENSATION

ARTICLE 3. TERM

ARTICLE 4. INDEPENDENT CONTRACTOR

ARTICLE 5. ASSIGNMENT & SUBCONTRACTING

ARTICLE 6. THIRD PARTY

ARTICLE 7. EQUIPMENT & MATERIALS

ARTICLE 8. TAX EXEMPTION

ARTICLE 9. PERSONNEL

ARTICLE 10. EQUAL EMPLOYMENT OPPORTUNITY

ARTICLE 11. SAFETY & TRAFFIC CONTROL

ARTICLE 12. IDEMNIFICATION

ARTICLE 13. INSURANCE

ARTICLE 14. STANDARD OF CARE

2-3

4

4

5

5

5

6

6

7

7

7-8

8

8

8

8

9

9

9

9

9

9

10

10

10

10

10

11

11

11

11

12

12

12-13

2

Hartford Department of Public Works

HVT DPW RFP No. 2026-W1

Greensand Vertical Pressure Water Filter Rehabilitation

ARTICLE 15. NON-APPROPRIATION

ARTICLE 16. DELAY IN PERFORMANCE

ARTICLE 17. DEFAULT

ARTICLE 18. REMEDIES

ARTICLE 19. TERMINATION

ARTICLE 20. GOVERNING LAW & VENUE

ARTICLE 21. ARBITRATION

ARTICLE 22. CONTRACT DOCUMENTS

ARTICLE 23. AMENDMENT

ARTICLE 24. WAIVER

ARTICLE 25. SEVERABILITY

ARTICLE 26. TOWN’S RESPONSIBILITIES

ARTICLE 27. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY

13

13

13-14

14

14-15

15

15

15

15

15

15

16

16

3

Hartford Department of Public Works

HVT DPW RFP No. 2026-W1

Greensand Vertical Pressure Water Filter Rehabilitation

SECTION 1 – BID INSTRUCTIONS

1.01 COMMUNICATIONS REGARDING THIS PROJECT: Please direct all pre-bid communications regarding the

RFP Process to:

Hartford Department of Public Works

HVT DPW RFP No. 2026-W1 – Greensand Vertical Pressure Water Filter Rehabilitation

c/o Matthew Terry, Chief Water Operator

173 Airport Road

White River Junction, VT 05001

Telephone: (802) 295-3622

Fax: (802) 295-7051

E-Mail: mterry@hartford-vt.org

All communications/questions concerning this RFP must be submitted in writing referencing the specific

paragraph and page number. The deadline for questions is listed in Section 1.02 (RFP Schedule). Written

responses will be prepared by the Town and posted on the Town’s web site by the date listed in Section 1.02.

Changes to this RFP will be made only by formal written correspondence issued by the Town.

A copy of this Request for Bids and any additional documentation may be found at the Town of Hartford’s

website at: https://www.hartford-vt.org/bids.aspx.

1.02 RFP SCHEDULE: The following is the anticipated schedule for the RFP Process.

Issue Request for Bids:

Pre-Bid Meeting Request Deadline:

February 9, 2026.

No Pre-Bid meeting will be held.

Pre-Bid Meeting Timeframe:

No Pre-Bid meeting will be held.

Voluntary Site Visits:

Last Day to Submit Questions:

No Site Visit is planned, to schedule a site visit prior to Monday

February 16, 2026, please email Matthew Terry, Chief Water

Operator at mterry@hartford-vt.org to schedule a site visit.

3:00 PM local E.S.T. on Monday February 9, 2026.

Written Responses to Questions and any

Addendums:

Deadline for Bids:

3:00 PM local E.S.T. on Friday February 20, 2026.

11:00 AM E.S.T. on Friday February 27, 2026.

Selection

Next available Selectboard Meeting.

Contract

Shortly After Selectboard Approval.

4

Hartford Department of Public Works

HVT DPW RFP No. 2026-W1

Greensand Vertical Pressure Water Filter Rehabilitation

1.03 PRE-BID MEETING: The Town will not conduct a pre-bid meeting. Questions should be submitted in writing

with written responses prepared by the Town and posted on the Town’s web site by the date listed in Section

1.02. Written responses will be prepared by the Town and posted on the Town’s web site by the date listed in

Section 1.02.

1.04 SITE VISIT: Contractors can request their own site visit prior to February 16, 2026, by emailing Matthew

Terry, Chief Water Operator at mterry@hartford-vt.org.

1.05 SUBMITTING A BID: Each Contractor seeking consideration for performance of services related to the

project must submit a Bid. Proposers are to submit one original copy signed by an officer authorized to bind the

company, one hard copy, and one digital copy in the Adobe PDF format on a USB drive.

The original, hard, and digital copy shall be sealed, properly addressed with the name of the Contractor, and

sent to.

Hartford Department of Public Works

HVT DPW RFP No. 2026-W1 – Greensand Vertical Pressure Water Filter Rehabilitation

c/o Lana Livingston, Town Manager’s Administrative Assistant

171 Bridge Street

White River Junction, VT 05001

Sealed bids must be received at the above address by the date/time indicated in Section 1.02 (RFP Schedule)

for public opening in the Town Manager’s office. Bids received after the scheduled date/time will be rejected.

All supporting materials and documentation must be included with the bid. The responsibility of timely delivery

lies solely with the proposer. Faxed bids are not acceptable.

The Town reserves the right to reject all bids, to waive any irregularities in a bid, or to accept the bid(s) which in

the judgment of proper officials is in the best interest of the Town. The Town reserves the right to accept a part

or parts of a bid unless otherwise restricted in the RFP or issue subsequent Requests for Bids. The Town reserves

the right to approve or reject any sub-Contractors proposed for work under this bid or waive any minor

irregularities

The Town reserves the right to select the successful proposer based on bids received, without seeking further

information for clarification from proposers. Upon review of bids, the Town may designate the most qualified

bids as finalists. These finalists may be invited to make oral presentations and participate in a question and

answer session with the Town. The Town shall have the right to visit selected user sites, should this be deemed

necessary.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of

interest shall be applicable to this RFP.

The Town does not guarantee that any contract will be awarded because of this RFP. In the event a contract

award is made but the contract is not executed, the Town does not guarantee that the contract will be re-

awarded.

5

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 333999All Other Miscellaneous General Purpose Machinery Manufacturing

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.