Project Information

Bid Title

Purchase of an Auto Crane Titan Service Vehicle

Issuing Agency

Spring Hill city

Location

Tennessee

Published Date

Jan 14, 2026

Closing Date

Feb 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	Purchase of an Auto Crane Titan Service Vehicle
Category:	Non-Construction Projects
Status:	Open

Publication Date/Time: 1/14/2026 2:00 PM Closing Date/Time: 2/3/2026 2:00 PM Contact Person: Procurement/Bidding Questions - Kyle Therriault (ktherriault@springhilltn.org) Specifications or Technical Questions - Tyler Scroggins (tscroggins@springhilltn.org) Related Documents: Auto Crane Titan Service Vehicle Invitation to Bid 2026-01-07

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CITY OF SPRING HILL, TENNESSEE

CONTRACT DOCUMENTS

&

SPECIFICATIONS

FOR

PURCHASE OF AN AUTO CRANE TITAN SERVICE VEHICLE

January 14, 2026

INVITATION TO BID

For Purchase of an Auto Crane Titan Service Vehicle

City of Spring Hill, Tennessee

Sealed Bids will be received by the City of Spring Hill, Tennessee, for the purchase of an Auto Crane Titan

Service Vehicle at City Hall, 199 Town Center Parkway (for hand delivery or courier service), P.O. Box 789

(for regular mail service) Spring Hill, Tennessee 37174, on or before February 3, 2026 at 2:00pm. The envelope

containing the bid must be sealed and plainly marked "Bid for Purchase of an Auto Crane Titan Service Vehicle”.

Bids must be made on the Bid Form and in accordance with Instructions to Bidders furnished by the City of

Spring Hill.

The defined terms appearing in the General Specifications apply to all Contract Documents.

The City reserves the right to reject any or all Bids regarding the purchase of the Auto Crane Titan Service

Vehicle, to waive irregularities and/or informalities in any Bids, and to make an award in any manner,

consistent with law, deemed in the best interest of the City.

INSTRUCTIONS TO BIDDERS

PURCHASE OF AN AUTO CRANE TITAN SERVICE VEHICLE

1. RECEIPT AND OPENING OF BIDS

The City of Spring Hill invites and will receive Bids on the forms attached hereto all information on which must

be appropriately completed. Bids will be received at City Hall until 2:00 p.m. on February 3, 2026, and publicly

opened and read aloud on the aforesaid date. The envelopes containing the Bids must be sealed and addressed to

Kyle Therriault, Purchasing Agent, 199 Town Center Parkway (for hand delivery or courier service), P.O. Box

789 (for regular mail service), Spring Hill, TN 37174 and plainly marked "Bid for Purchase of Auto Crane Titan

Service Vehicle".

2. PREPARATION OF THE BID

All Bids shall be submitted on the Bid Form attached hereto and must state the amount of the Bid and be signed

by the Bidder.

If a unit price or lump sum already entered on the Bid Form is to be changed, it shall be crossed out in ink, the

new unit price or lump sum entered above or below it, and initialed by the Bidder in ink.

Each Bid must be submitted in a sealed envelope bearing on the outside the name and address of the Bidder and

plainly marked: "Bid for Purchase of an Auto Crane Titan Service Vehicle." If sent by mail, the sealed

envelope containing the Bid must be enclosed in another envelope addressed as specified in the Invitation to Bid.

The City may consider any Bid not prepared and submitted in accordance with these provisions as irregular and

reserves the right to waive any informalities or to reject any or all Bids.

Any Bid may be withdrawn prior to the scheduled time for opening of Bids or any authorized postponement

thereof.

Any Bid received after the time and date specified shall not be considered.

3. AWARD OF THE BID

The Bid shall be deemed awarded when formal notice of award has been mailed by the City to the successful

Bidder.

The Bidder to whom the Bid is awarded will be required to execute three (3) copies of the Contract in the form

attached. In the event the Bidder refuses or fails to do so within ten (10) days after receipt of the formal notice of

award, the Bidder will be considered to have abandoned all rights and interests in the award. The City may then

award the Bid to the next best qualified Bidder or readvertise the work for Bids, at its discretion.

4. CONDITIONS

Each Bidder shall fully acquaint themselves with all conditions relating to the scope of work and any restrictions

affecting the execution of the Bid. Bidders shall thoroughly examine and be familiar with the Specifications.

The failure or omission of any Bidder to receive or examine any form, instrument, addendum, or other document

shall in no way relieve the Bidder of any obligations with respect to their Bid or the resulting Contract. The City

shall make all such documents available to the Bidder.

5. ADDENDA AND EXPLANATIONS

Any explanations requested by a prospective Bidder shall be submitted in writing to the City. If explanations are

necessary, the City’s response will be issued in the form of an Addendum, a copy of which will be posted on the

City’s website. All requests for explanation must be submitted via email to Kyle Therriault, Purchasing Agent, at

ktherriault@springhilltn.org. Verbal statements made by any person prior to the award shall be considered

unauthoritative and not binding.

Addenda issued to Bidders prior to the submission date shall become part of the Bid Documents.

No inquiry received within seven (7) days of the date fixed for submission and opening of Bids will be considered.

All interpretations and supplemental instructions will be provided solely in the form of written Addenda. If issued,

Addenda will be emailed to all prospective Bidders no later than five (5) days prior to the date fixed for the

opening of Bids.

6. NAME, ADDRESS, AND LEGAL STATUS OF THE BIDDER

The Bid must be properly signed in ink, and the address of the Bidder must be provided. The legal status of the

Bidder—whether a corporation, partnership, or individual—must also be stated in the Bid.

A corporation shall execute the Bid through its duly authorized officers in accordance with its corporate by-laws

and must indicate the state in which it is incorporated. A partnership Bidder shall provide the full names of all

partners. Partnership and individual Bidders must state in the Bid the names of all persons having an interest

therein.

The place of residence of each individual Bidder, or the office address in the case of a firm or corporation,

including county, state, and telephone number, must be provided after the signature.

If the Bidder is a joint venture consisting of any combination of the above entities, each joint venturer must

execute the Bid.

Anyone signing a Bid as an agent on behalf of another or others must submit legal evidence of their authority to

do so along with the Bid.

7. COMPETENCY OF BIDDER

The opening and reading of a Bid shall not be construed as an acceptance of the Bidder as a qualified or

responsible Bidder. The City reserves the right to determine the competence and responsibility of a Bidder based

on its knowledge of the Bidder’s qualifications or from other sources.

The City requires the submission of supporting data with the Bid to determine whether the Bidder is qualified and

responsible. The Bidder must provide the following information:

(a) A copy of the most recent certified financial statement of the Bidder (or, if individual subsidiary or division

statements are not prepared and generally available, of its parent corporation), certified by independent certified

public accountants.

(b) Evidence that the Bidder is in good standing under the laws of the State of Tennessee. For corporations

organized under the laws of another State, evidence must be provided that the Bidder is licensed to do business

in Tennessee (copy of city and county business license) and in good standing under Tennessee law.

If the City requires additional certified supporting data to determine whether the Bidder is a qualified and

responsible Bidder, the Bidder may be required to furnish any or all of the following information under oath:

(a) Evidence that the Bidder is capable of commencing performance as required by the Bid Documents.

(b) Additional information demonstrating that the Bidder is adequately prepared to fulfill the Contract.

The Bidder may satisfy any or all experience and qualification requirements by submitting the experience and

qualifications of its parent organization, subsidiaries, or affiliates of the parent.

8. DISQUALIFICATION OF BIDDERS

Although not intended to be an exhaustive list, any one or more of the following may be deemed sufficient to

disqualify a Bidder and reject its Bid:

(a) Evidence of collusion among Bidders.

(b) Lack of competency, as demonstrated by financial statements, experience, equipment, or other relevant

factors.

(c) Default on a previous municipal contract or bid due to failure to perform.

9. METHOD OF AWARD

The City reserves the right to accept any Bid or to reject any or all Bids and to waive defects or irregularities in

any Bid. In particular, any alterations, erasures, or interlineations in the Contract Documents or the Bid shall

render the Bid irregular and may, at the City’s discretion, be grounds for rejection.

10. TITLE VI POLICY

The City of Spring Hill will not discriminate in the procurement of goods or services on the basis of race, color,

religion, sex, national origin, age, disability, or any other lawfully protected classification.

Verbal quotations or quotations received after the closing date will not be accepted. The City of Spring Hill

reserves the right to reject any or all Bids, to waive technicalities or informalities, and to accept any Bid deemed

to be in the best interest of the City.

11. OTHER CONDITIONS

“Please note that any and all documents submitted to the City of Spring Hill that are associated with this project

are subject to the Tennessee Public Records Act. Access to the record is governed by the Tennessee Public

Records Act and the policies of the City of Spring Hill and the Office of Open Records Counsel.”

Compliance with Public Chapter 775-TCA, Title 12, Chapter 4, Part 1

In accordance with Tennessee Code Annotated, Title 12, Chapter 4, Part 1, the Contractor cannot be currently

engaged in, and will not for the duration of the contract, engage in a boycott of Israel.

PURCHASE OF AN AUTO CRANE TITAN SERVICE VEHICLE

SPECIFICATIONS AND ADDITIONAL QUESTIONS

1.00 GENERAL

The minimum requirements and the specification for the purchase, as well as certain requests for information to

be provided by Vendor as part of its bid, are set forth below.

2.00 MINIMUM REQUIREMENTS

Auto Crane Titan 38 steel 11’ crane body, Nexstar 4 wireless crane, and Van Air RC40- L recip. Compressor on

new Ram 5500 4x4, 84 CA chassis

Auto Crane Titan 38 - Heavy Duty – 11’ body for 84”CA chassis

• Integrated crane reinforcement up to 52,000 ft-lb

• Interlocking structural sub-frame

• 11’ body length

• 10ga galvanneal steel (Patented) single panel side pack construction

• 22” deep side packs

• 50” Cargo floor width

• 58” tall front passenger side compartment with 2” drop well. All remaining compartments 52” tall

• Six integrated tie downs in cargo floor (900lb rating each)

• Double panel galvanneal steel doors (10-ga outer, 14-ga inner panels)

• Internal stainless steel, no lube, door hinges

• Compression style T-handle door latches, keyed, rollers on latch rods

• Push on automotive style rubber door seals

• Gas door shock retainers

• Double panel pickup style tail gate with paddle style latch

• Integral (formed) full length of body rain gutter

• Rear of body, heavy duty, grab handles, LH & RH

• Recessed bulkhead to protect hydraulic tank

o 36-gal hydraulic tank reservoir

• Double wheel chock cut-outs on both sides of body, bed lined inside holder space

• 24” work bench bumper, 10ga, galvanneal diamond plate top

o Integrated steps LH & RH, with galvanized steel open tread grating

o Through put storage and side doors on bumper

• 2” Receiver hitch, with 7-pin RV style trailer plug

• Raised light bar/cab guard mounted at front of body

• LED marker and stop/tail/turn lights

• 4 LED work lights, 1,600 lumens per light:

o 2-mounted on light bar

o 2-mounted LH & RH of rear of body facing back

• 18” LED interior compartment light strips

• Master locking system for driver and passenger side packs

• 36-gallon hydraulic tank with sight glass

• Bedliner:

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 811111General Automotive Repair
• NAICS 811121Automotive Body, Paint, and Interior Repair and Maintenance

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