Project Information

Bid Title

RFP 26-43 M.M. Roberts Stadium Signage

Issuing Agency

State Government of Mississippi

Location

Mississippi

Published Date

May 14, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

9280-26-R-IFBD-00049

Original Source

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Bid Documents

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Project Description

Procurement Details

Smart Number	9280-26-R-IFBD-00049	Advertised Date	05/14/2026 12:00 PM
RFx #	3160008073	Submission Date	06/03/2026 2:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	06/03/2026 2:00 PM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	UNIVERSITY OF SOUTHERN MISSISSIPPI
RFx Description	Sealed proposals will be received in the Office of the Director of Procurement Services, The University of Southern Mississippi, 118 College Drive #5003, Bond Hall, Room 214, Hattiesburg, Mississippi, until Wednesday, June 3, 2026, at 2:00 p.m. for the pu

Contact Information

Name	Deidre Edwards	Email
Phone		Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
80186	Signs, Miscellaneous

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments USM RFP 26-43 M

Attachment Preview

THIS IS NOT

AN ORDER

REQUEST FOR BIDS/PROPOSALS COVERSHEET

THE UNIVERSITY OF SOUTHERN MISSISSIPPI

Procurement and Contract Services

118 College Drive #5003, Hattiesburg, Mississippi 39406-0001

Date: May 14, 2026

Name: ____________________________________

Company: _________________________________

Address: __________________________________

City/State/Zip: ______________________________

TERMS - Bidder should state terms of sale. Our terms are 2% ten days, net 45 days.

These terms will apply per Mississippi law.

AWARDING CONTRACT - Cash terms will not be used as a basis for awarding

contracts; however, the University will accept cash discounts when earned.

RFP No. 26-43

THE UNIVERSITY OF SOUTHERN MISSISSIPPI is considering

purchasing the following item(s). We ask that you submit your bid

and retain one copy for your files. Right is reserved to accept or

reject any part of your bid. Your quotation will be given

consideration if received in Bond Hall, Room 214 on or before:

2:00 p.m. CST

June 3, 2026

Buyer: Deidre Edwards

ITEM

QUANTITY

UNIT PRICE

TOTAL NET PRICE

DESCRIPTION

RFP 26-43

M.M. Roberts Stadium Signage

PROPOSAL MUST BE RETURNED TO THE UNIVERSITY IN

ACCORDANCE WITH THE SPECIFICATIONS. RFP NUMBER AND

DATE OF BID OPENING MUST BE SHOWN ON THE OUTSIDE OF

THE ENVELOPE IF USING THAT METHOD.

We quote you as above-F.O.B. The University of Southern Mississippi. Shipment can be made in

days from receipt of

order. DATE ______________ TERMS _____________________________________________

Return quotation to Procurement Services at above address.

AA/EOE/ADAI

Signature Required__________________________________________

The University of Southern Mississippi

Request for Proposals (RFP) # 26-43

M.M. Roberts Stadium Signage

1.0 Introduction

The University of Southern Mississippi Athletics Department (“Southern Miss”) is seeking

qualified vendors to provide design, engineering, fabrication, and installation services for

stadium signage associated with a forthcoming long-term naming rights agreement at M.M.

Roberts Stadium.

This project represents a highly visible branding initiative and will serve as the primary physical

expression of the stadium naming partner across multiple premium and broadcast-facing

locations.

2.0 Specifications

Southern Miss is requesting vendor qualifications and conceptual approaches for the following

signage elements:

1. Highway 49 Facing Signage (Primary Exterior Branding)

• Prominent, backlit signage facing U.S. Highway 49

• Must be highly visible at a distance and legible both day and night

• Structural design must account for wind load and stadium integration

• Creative solutions encouraged for scale and impact

2. North End Zone Videoboard (Windscreen Replacement)

• Replacement of existing windscreen material

• Incorporation of co-branded signage (University + Naming Partner)

• Must integrate cleanly with existing videoboard structure

3. South End Zone – Suite Level Ring

• Installation of stadium naming partner signage above suite level

• Includes design, engineering, and backlit fabrication

• Project must incorporate the relocation and integration of the existing Ring of Honor

(currently along east and west sidelines)

• The final design to reflect the arch of the endzone

4. Gate Signage (Primary Entrances)

• New stadium naming signage at:

o Gate 3

o Gate 6

• Consistent branding across both entry points

• Durable materials suitable for high-traffic fan environments

• Will be placed on the brick facade

5. Premium Entry Activation Opportunity (Add Alternate)

• Optional enhanced branding/activation element at south side premium entrances

• Vendors encouraged to propose experiential or sponsor activation concepts

3.0 Vendor Responsibilities

Selected vendor(s) will be expected to provide:

• Creative design concepts and renderings

• Structural engineering and permitting guidance

• Material recommendations (durability, illumination, maintenance)

• Fabrication and production

• Full installation services

• Coordination with the University and third-party partners as needed

• Vendor to provide comprehensive electrical requirements for the project. Property will

be responsible for running the required electrical needs based on the mutually agreed

upon project.

4.0 Key Considerations

• Solutions must align with a Power 4-caliber visual standard

• Emphasis on premium finishes, visibility, and long-term durability

• Ability to integrate with existing stadium infrastructure

• Flexibility to collaborate with naming rights partner

5.0 Proposal Submission Requirements

Interested vendors should submit the following:

• Company overview and relevant experience (stadium/large-scale signage preferred)

• Portfolio of comparable projects

• Conceptual approach for the outlined signage locations

• Preliminary material and illumination recommendations

• Estimated project timelines

• Budgetary ranges by signage element (high-level acceptable at RFQ stage)

• Key personnel and project management structure

6.0 Evaluation Criteria

Submissions will be evaluated based on:

• Relevant experience and past performance

• Creativity and design approach

• Technical expertise and feasibility

• Ability to meet timeline requirements

• Overall value and cost-efficiency

7.0 Additional Notes

• Included with this document are location mockups- for inspiration, not final design

(Exhibit A).

• Southern Miss reserves the right to request additional information or invite select

vendors to participate in a subsequent RFP phase.

• Final scope and branding elements will be refined upon execution of the naming rights

agreement.

8.0 Timeline

• RFP Release: Thursday, May 14, 2026

• Vendor Submissions Due: Wednesday, June 3, 2026

• Vendor Selection (Estimated): Mid-June 2026

• Project Kickoff: Upon execution of the naming rights agreement

• Substantial Completion Deadline:

o All signage must be installed and operational prior to the first home football

game: September 5, 2026, vs. Alcorn State Football

9.0 Point of Contact

For questions, contact the Buyer listed on the Bid Coversheet at:

bids@usm.edu

10.0 Submission Instructions to Bidders

One (1) signed original, two (2) copies, and one (1) portable virus/malware-free electronic

version (USB jump drive) of the sealed bid response (if an electronic copy is not included, USM

reserves the right to request an electronic copy of the exact bid response prior to review of the

bid), subject to the conditions made a part hereof, will be received by 2:00 PM CDT on

Wednesday, June 3, 2026 in the USM Procurement and Contract Services office, as indicated in

the General Terms, Conditions, and Instructions to Bidders described herein. It is the

respondent's responsibility to ensure that the proposal package arrives at the Procurement and

Contract Services Office.

Each bid must be submitted in a sealed envelope bearing on the outside the name “RFP # 26-43

M.M. Roberts Stadium Signage,” the name of the Vendor, and the opening date specified on

the cover sheet.

For regular mail:

The University of Southern Mississippi

Attn: Deidre Edwards, Buyer

118 College Drive, Box 5003

Hattiesburg, MS 39406

RFP 26-43

For FedEx, UPS, or other express couriers:

The University of Southern Mississippi

Attn: Deidre Edwards, Buyer

2609 W. 4th Street

Hattiesburg, MS 39401

RFP 26-43

Hand-carried responses should be brought to:

The University of Southern Mississippi

Attn: Deidre Edwards, Buyer

214 Bond Hall

Hattiesburg, MS 39406

RFP 26-43

As an alternative to traditional sealed proposals in envelopes, the University of Southern

Mississippi is capable of receiving electronic bid responses. While this option is available, it is

not required, and we ask that all potential respondents keep in mind that with any electronic

system, there could be delays or glitches with the submission process; therefore, the University

highly encourages traditional sealed responses, which are either mailed or submitted in person.

Additionally, the University will not be responsible for issues with attempted submissions of bids

using the electronic method.

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.