Project Information

Bid Title

FB-26-013 RFP Planetarium Upgrade FB-26-013 RFP Solicitation FB-26-013 RFP Technical Response Packet FB-26-013 RFP Financial Proposal Packet FB-26-013 RFP Addendum #1

Issuing Agency

University of Arkansas at Little Rock

Location

Arkansas

Published Date

Feb 24, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Closing Date/Time	Information/Description	Award Letter	Award Status
March 23, 2026 @ 2:00 p.m. CST	FB-26-013 RFP Planetarium Upgrade FB-26-013 RFP Solicitation FB-26-013 RFP Technical Response Packet FB-26-013 RFP Financial Proposal Packet FB-26-013 RFP Addendum #1

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Procurement Services

University of Arkansas at Little Rock

2801 S. University Ave., Little Rock, AR 72204-1099 | (O)501.916.3144 | (F)501.916.3425

Solicitation Number:

Request For Proposal (RFP)

SOLICITATION INFORMATION

FB-26-013

Solicitation Issued:

February 18, 2026

Description:

Turnkey Digital Planetarium System

SUBMISSION DEADLINE FOR RESPONSE

Bid Opening Date: March 23, 2026

Bid Opening Time: 2:00 PM CST

Per Arkansas Procurement Law and Bid Rules, it is the supplier’s responsibility to submit bids at the designated

location on or before the bid opening date and time. Bid submissions received after the designated bid opening

date and time may be rejected as untimely. Procurement Services shall return them to the supplier without

review. It is not necessary to return "no bids.”

Delivery

Address:

DELIVERY OF RESPONSE DOCUMENTS

University of Arkansas at Little Rock

Office of Procurement

University Services Building C100

2801 South University

Little Rock, AR 72204

Bid’s Outer

Packaging:

Suppliers are responsible for delivering their bid documents to the University of Arkansas at Little

Rock on or before the scheduled bid opening time. Postage service providers—USPS, UPS, and

FedEx—deliver mail to our offices based on our street address. Supplier assumes all risk for timely

and properly submitted deliveries.

Seal the outer packaging and mark it with the following information.

●​ Solicitation number

●​ Date and time of bid opening

●​ Prospective supplier's name and return address

Improperly marked packages may be opened for identification purposes.

Buyer(s):

Main Email:

Website:

UA LITTLE ROCK PROCUREMENT SERVICES CONTACT

Noel Johnson

Buyer Email: njohnson1@ualr.edu

procurement@ualr.edu

Main Phone: 501-916-3144

https://ualr.edu/procurement/bids/

Rev. 9/25/2024

UNIVERSITY OF ARKANSAS AT LITTLE ROCK

BID NO: FB-26-013​

REQUEST FOR PROPOSAL​

​

Table of Contents

Section 1 - General Instructions and Information

1.1. Introduction

1.2. Objective and Goals

1.3. Current Environment

1.4. About UA Little Rock

1.5. Type of Contract

1.6. Schedule of Events

1.7. Non-Mandatory Bidders Conference

1.8. OPTIONAL SITE VISIT

1.9. Live Proposal Opening

1.10. University Contract Administrator

1.11. Clarification of RFP Solicitation

1.12. Definition of Terms

1.13. Response Documents

1.14. Additional Terms and Conditions

Section 2 - Requirements & Specifications

2.1. Prospective Supplier Minimum Qualifications

2.2. General Requirements

2.3. Dome Requirements

2.4. Delivery and Shipping of Goods

2.5. Performance Standards

Section 3 - Selection

3.1 Selection Process

3.2 Technical Proposal Score

3.3 Cost Score

3.4 Grand Total Score

3.5 Discussions

3.6 Anticipation to Award

3.7 Prospective Supplier’s Acceptance of Evaluation Technique

Section 4 - General Terms and Conditions

4.1. Acceptance of Requirements

4.2. Delivery and Shipping of Goods

4.3. Payment and Invoice Provisions

Page 2 of 21

UNIVERSITY OF ARKANSAS AT LITTLE ROCK

BID NO: FB-26-013​

REQUEST FOR PROPOSAL​

​

Page 3 of 21

1.1.​

Section 1 - General Instructions and Information

Do not respond to items in this section unless specifically and expressly required

Introduction

The University of Arkansas at Little Rock Board of Trustees acting for and on behalf of the University of

Arkansas at Little Rock (UA Little Rock) is soliciting proposals from qualified and experienced suppliers to

provide a turnkey digital planetarium system, including projection, audio, seating, control software,

installation, commissioning, training, warranty, and service, suitable for a 40 ft (12.2 m) diameter planetarium

located in Stabler Hall at the University of Arkansas at Little Rock.

1.2.​

Objective and Goals

The installation of a digital planetarium system at the University of Arkansas at Little Rock is intended to

create a state-of-the-art immersive learning environment that advances teaching, research, community

engagement, and interdisciplinary collaboration. The system supports the university’s mission of applied

learning, scientific discovery, and public outreach while strengthening STEM education infrastructure.

The University’s goal is to achieve an operational opening in Fall 2026. However, the University is not

prescribing mandatory completion deadlines within this solicitation. The priority of this project is quality,

safety, system integration, system integrity, and long-term performance. Respondents are expected to

propose realistic implementation timelines that allow for proper design, coordination, installation, testing,

and commissioning to ensure a successful and fully functional deployment.

The University reserves the right to adjust scheduling expectations as necessary to ensure the project is

executed correctly and comprehensively.

1.3.​ Current Environment

Photos and a floor plan of the existing facility have been provided for reference.

The UA Little Rock Planetarium is a 40-foot (12.2 m) diameter dome facility. The dome surface will be

resurfaced, smoothed, and plastered in advance of system installation. Final surface preparation

specifications will be determined in accordance with the technical requirements and written

recommendations of the selected supplier to ensure optimal system performance.

The selected supplier shall coordinate closely with a General Contractor procured through a separate

university solicitation. Coordination shall include, at a minimum, review and approval of dome surface

preparation specifications, verification of tolerances, environmental conditions, mounting requirements,

penetrations, structural supports, and any other conditions that may affect projection quality or system

functionality. The supplier shall clearly identify all facility requirements necessary to achieve proper

installation, calibration, and long-term performance.

BID NO: FB-26-013​

UNIVERSITY OF ARKANSAS AT LITTLE ROCK

REQUEST FOR PROPOSAL​

​

Page 4 of 21

UNIVERSITY OF ARKANSAS AT LITTLE ROCK

BID NO: FB-26-013​

REQUEST FOR PROPOSAL​

​

Page 5 of 21

1.4.​

About UA Little Rock

UA Little Rock is a metropolitan research university that provides access to quality education through flexible

learning and unparalleled internship opportunities. At UA Little Rock, we prepare our students to be

innovators and responsible leaders in their fields. Committed to its mission, UA Little Rock is a driving force in

Little Rock’s thriving cultural community and a significant component of the city and state’s growing profile as

a regional leader in research, technology transfer, economic development, and job creation.

For more information on the university, please see ualr.edu/about/.

1.5.​

Type of Contract

A.​ As a result of this solicitation, UA Little Rock intends to award a contract to a single supplier.

B.​ The anticipated starting date for any resulting contract is July 2026. However, the university may adjust

the contract start date for up to three calendar months. By submitting a signed proposal in response to

this solicitation, the prospective supplier represents and warrants that it will honor its proposal as being

held open as irrevocable after this period.

C.​ Pursuant to Arkansas Code Annotated § 19-11-249, any campus, unit or division of the University of

Arkansas System or any college or university in Arkansas will be eligible to acquire from the successful

purchaser or bidder goods or services that are the subject of this procurement, on all of the terms and

conditions contained in any contract issued under this solicitation.

1.6.​

Schedule of Events

A.​ For informational purposes, UA Little Rock is providing a Solicitation Schedule of Events; however, dates

listed and noted with an asterisk (*) are anticipated dates only and are subject to change at the discretion

of the university.

Event Description

Release of solicitation

Bidders Conference

Questions from Bidders due

Answers to questions posted*

Proposal Due Date

Virtual Interviews*

Evaluation complete*

Post Intent to Award and Start of Discussions*

Award Commences*

Table A

Date & Time

February 18, 2026

March 4, 2026; 3:00 p.m. CST

March 5, 2026

March 9, 2026

March 23, 2026 2:00 p.m. CST

April 6 - 7, 2026

April 2026

April 2026

July 1, 2026

1.7.​

Non-Mandatory Bidders Conference

UA Little Rock will host a bidders conference to provide additional information and clarification regarding the

solicitation.

A.​ The conference will take place on the date and time listed in Table A.

Commodity Codes

• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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