Project Information

Bid Title

MOSQUITO CONTROL INSECTICIDES

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 12, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

20008-A26-1125

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
20008-A26-1125	MOSQUITO CONTROL INSECTICIDES Original: 20008-A26-1125	05/12/2026	05/27/2026 11:00:00 AM CT

Contact Information for Bid # 20008-A26-1125

Department	Non State - East Baton Rouge City Parish Purchasing
Section	Purchasing
Dept Code	20008
Contact	Paul Narcisse
Address	222 St Louis St 8th Floor; Room 826 Baton Rouge, LA 70802
Phone	225-389-3259, Ext. 3265
Fax	225-389-4841
Email	pgore@brla.gov

Attachment Preview

INVITATION TO BID - ANNUAL CONTRACT

SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST

BATON ROUGE PARISH until 11:00 am CST, May 27, 2026 at the location shown below.

TITLE:

A26-1125 MOSQUITO CONTROL INSECTICIDES

FILE NO: 26-001124

AD DATES: 05/13/2026 & 05/20/2026

RETURN BID TO:

PURCHASING DIVISION

Physical Address:

222 St. Louis Street

8th Floor Room 826

Baton Rouge, LA 70802

**NOTE: U.S. Postal Regular & Expedited Mail do not deliver

to our physical address; delays may occur due to City

Parish Mailroom processing

SHIP TO ADDRESS:

VARIOUS LOCATIONS

VENDOR NAME

Contact Regarding Inquiries:

Purchasing Analyst: Elizabeth Miller

Telephone Number: 225-389-3259 x 3283

Email:

ermiller@brla.gov

MAILING ADDRESS

REMIT TO ADDRESS

TELEPHONE NO.

CITY, STATE, ZIP

E-MAIL

FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE

AUTHORIZED SIGNATURE (Required)

PRINTED NAME

TO BE COMPLETED BY VENDOR:

CONTRACTORS LICENSE IF APPLICABLE

1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.

2. _________% discount for payment made within 30 days. Discount for payment made in less than 30

days, or less than 1%, or applicable to an indefinite quantity contract will be accepted but not an

award consideration.

No. Date:

No. Date:

Bidders should acknowledge all addenda and the date received.

The Bidder acknowledges receipt of the following issued ADDENDA

No. Date:

No. Date:

No. Date:

No. Date:

No. Date:

No. Date:

F.O.B.: DESTINATION - PAYMENT TERMS: NET 30

ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID

The signature on this document certifies that proposer has carefully examined the instructions to bidders,

terms and specifications applicable to, and made a part of this solicitation. By submission of this document,

proposer further certifies that the prices shown are in full compliance with the conditions, terms and

specifications of this solicitation. Bid must be signed in the designated space above and by person authorized to

sign for bidder.

No alterations, changes or additions are allowed on this solicitation, and no additional information,

clarifications or other documents are to be included unless specifically required by the specification. Any

errors in extensions of prices will be resolved in favor of unit prices submitted.

If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license

and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable.

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INSTRUCTIONS TO BIDDERS/TERMS & CONDITIONS FOR ANNUAL CONTRACTS

Bidders are urged to promptly review the requirements of these specifications, terms and

conditions and submit questions for resolution as early as possible during the bid period.

Questions or concerns must be submitted in writing to the purchasing division during the

bid period. Otherwise, this will be construed as acceptance by the bidders that the intent

of the specifications, terms and conditions are clear and that competitive bids may be

obtained as specified herein. Protests with regard to the specification, terms and

conditions documents will not be considered after bids are opened.

1. Read the entire bid, including all terms and conditions and specifications.

2. The City - Parish does not assume responsibility for failure of bidders to receive proposals. Bidders should rely

only on advertisements in the local newspaper. Full information may be obtained, or any questions answered,

by contacting the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or

by calling (225) 389-3259. The City will not accept fax proposals or proposals sent via email. All faxed or emailed

proposals shall be rejected.

3. This proposal is to establish firm prices for materials supplies and services for the contract period to be determined.

Delivery shall be made or services provided as needed throughout the contract period, or as required by the

specification. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon

the needs of the City-Parish. There is no guaranteed minimum quantity.

4. The contract may be renewed at the City-Parish exclusive option for two (2) additional One (1) - year periods. Upon

agreement of both the contractor and City-Parish, the contract may be extended a second, and third year or other

shortened specified time periods. Extension of the contract into subsequent time periods shall be made by letter

on or before the expiration of the contract. The contract can be modified only upon the mutual agreement of both

City Parish and the vendor. There is no minimum guaranteed work under this contract.

5. The contract title, bidder's name, address and bid opening date should be clearly printed or typed on the outside

of the bid envelope. Only one bid will be accepted from each bidder for the same job. Alternates will not be

accepted unless specifically requested in the proposal. Submission of more than one bid or alternates not

requested may be grounds for rejection of all bids by the bidder.

6. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the Purchasing

Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 on or before the specified bid opening

date and time. Late bids will not be considered under any circumstances. NO FAXED OR EMAIL BIDS WILL BE

ACCEPTED.

7. Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of

the contract. Where the city has determined the contractor to be in default, the city reserves right to purchase any

or all products or services covered by the contract on the open market and to charge the contractor with cost in

excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting

contractor will be considered.

8. The City Parish specifically reserves the right to evaluate bids and award items separately, grouped or on an all or

none basis, to accept the bid which is in the best interest of the City parish, and to reject all proposals if that is in

the best interest of the City Parish.

9. Bid forms and submissions must be downloaded and submitted through the www.centralbidding.com on-line

bidding site. Bids shall be accepted only on proposal forms furnished by the City of Baton Rouge and Parish of

East Baton Rouge Purchasing Division. The City - Parish will only accept bids from those bidders in whose

names the proposal forms and/or specifications were issued. Altered or incomplete proposals, or the use of

substitute forms or documents, shall render the bid non- responsive and subject to rejection. The entire

proposal package, including the specifications and copies of any addenda issued shall be submitted to the

Purchasing Division as the bid

10. All proposals must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be initialed

by the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.

11. All proposals must be manually signed by a properly authorized party. Failure to do so shall cause the bid to

be rejected as non-responsive.

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12. Where one or more vendor's exact products or typical workmanship is designated as the level of quality desired

or equivalent, the Purchasing Division reserves the right to determine the acceptability of any equivalent offered.

13. If bidding other than specified, sufficient information should be enclosed with the bid in order to determine quality,

suitability, and compliance with the specifications. Failure to comply with this request may eliminate your bid from

consideration. If requested, literature and/or specifications must be submitted within seven (7) days.

14. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as required

by the specifications or on the bid form. Representative samples shall be submitted upon request, if appropriate.

Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations,

descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and compliance with

the specifications in the solicitation.

15. Written addenda issued prior to bid opening which modifies the proposal shall become a part of the proposal for

bid, and shall be incorporated within the purchase order and/or contract. Only a written interpretation or correction

by Addendum shall be binding. Bidders shall not rely upon any interpretation or correction given by any other

method.

16. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish Government

and must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA

70802, upon completion of the order.

17. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for

sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with the

EPA and must meet all requirements of Louisiana State Laws. Bidders should submit product

label, material safety data sheet and EPA registry number with bid or within five (5) days of

request from purchasing office. This information will be required on any subsequent deliveries

if there is a change in chemical content or a different product is being supplied. Failure to

submit this data may be cause for the bid to be rejected or the contract canceled.is being supplied.

Failure to submit this data may be cause for the bid to be rejected or the contract canceled.

18. Delivery of items must be made on time to City - Parish final destinations within East Baton

Rouge Parish. All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires

all products to be new (current) and all work must be performed according to standard practices for the project.

Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship

and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of

the project. Any deviations or alterations from the specifications must be indicated and/or supporting documentation

supplied with bid submission. .. Late deliveries or unsatisfactory performance may be cause to cancel the Purchase

Order or contract.

19. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed according

to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless

otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the

date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be

indicated and/or supporting documentation supplied with bid submission.

20. The City - Parish reserves the right to award items separately, grouped or on an all-or-none basis and to reject any

or all bids and waive any informalities.

21. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or purchase orders

to persons who are employed by any agency of the City - Parish Government, or any business of which he

or his spouse has more than a twenty-five percent (25%) interest. The Code also prescribes other restrictions

against conflict of interest and establishes guidelines to assure that appropriate ethical standards are followed.

If any question exists regarding potential violation of the Code of Ethics, bidders should contact the Purchasing

Division prior to submission of the bid. Any violation of the Code of Ethics shall be grounds for disqualification

of bid or cancellation of contract.

22. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are exempt

from state and local taxes.

23. The City - Parish reserves the right to terminate this contract prior to the end of the contract period on twenty-

four (24) hours written notice for unsatisfactory performance. Termination under this paragraph shall not relieve

either party of any obligation or liability that may have occurred prior to the effective date of termination.

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24. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced,

manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this

preference if allowed?

YES NO If this preference is claimed, attach substantiating information to the proposal to show the

basis for the claim.

25. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to

periodically inspect and audit all data and records of the Contractor relating to his performance under this

contract.In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any

public entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any

individual with an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty

or Nolo Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or

execution of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter

10 of this Title, professional, personal, consulting, and social services procurement under the provisions of

Chapter 16 of Title 39 of the Louisiana.Revised Statutes of 1950, or the Louisiana Procurement Code under the

provisions of Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.

26. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies

must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.

27. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the

goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to

be rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be

included in their bid are nullified; and agrees that this contract shall be construed in accordance with this

solicitation and governed by the laws of the State of Louisiana as required by Louisiana Law.

28. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder

certifies that their company, any subcontractors, or principals are not suspended or debarred by the general

services administration (GSA) in “Audit Requirements In subpart F of the Office of Management and Budget’s

uniform administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB

circular a- 133).

a. A list of parties who have been suspended or debarred can be viewed via the internet at

http://www.sam.gov

b. A contract award must not be made to parties listed on the government wide exclusions in the System for

Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions contains

the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared

ineligible under statutory or regulatory authority other than Executive Order 12549.

29. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing “Payment

in Advance” or “C.O.D. requirements may be rejected. Payment is to be made within 30 days after receipt of

properly executed invoice or delivery, whichever is later.

30. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for purchases

by East Baton Rouge Parish of supplies and materials shall be quoted in the unit of measure specified and unless

otherwise specified, shall be exclusive of state and local taxes. The price quoted for work shall be stated in figures.

In the event there is a difference in unit prices and totals, the unit price shall prevail.

31. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will

be given at the bid opening or during the evaluation process. Bid tabulations may be accessed at:

https://city.brla.gov/dept/purchase/bidresults.asp

32. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or action, or

take other appropriate measure, to indemnify, and hold harmless, the city, its agents and employees from and

against all claims and actions for bodily injury, death or property damages caused by fault of the contractor,

its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the fault

of the contractor, its officers, its agents, or its employees, however the contractor shall have no obligation as

set forth with respect to any claim or action from bodily injury, death or property damages arising out of the fault

of the City, its officers, its agents, or its employees.

33. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to the

mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal Opportunity Act

of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam

Page 4 of 50

Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age

Act of 1975, and agrees to abide by the requirements of the Americans with Disabilities Act of 1990.

Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and

regulations which affect their employees or prospective employees.

The City of Baton Rouge, Parish of East Baton Rouge launched a new Enterprise Resource Planning (ERP)

system, Vendor Self Service (VSS) via Munis. VSS replaced the legacy vendor database and will be used by all

departments and agencies citywide.

Vendor Self-Service (VSS) enables vendors to register and maintain information about their organization for

the purpose of doing business with City-Parish and receive notifications of business opportunities. The City-

Parish procurement activities are subject to the State of Louisiana Public Bid Law, local city-parish ordinances

as well as applicable federal statutes as directed by grant providers. Vendors must be registered to receive bid

notifications.

New vendors or existing vendors who need to create a VSS account can do so clicking the Registration link

at http://brla.gov/vss. Vendors are encouraged to review the step by step

https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before beginning

the registration process which may be assessed at https://www.brla.gov/DocumentCenter/View/4899/Vendor-

Self- Service-Registration-Guide-PDFide.

Additional information regarding how to dobusiness with EBRCity-Parish is available at:

https://www.brla.gov/DocumentCenter/View/678.

We also post our scheduled bid results, after the bids have been opened at

http://city.brla.gov/dept/purchase/bids.asp.

Note: Commodity codes are required for setting up your profile. These numbers tell us what commodities and

services that you can provide. When agencies request products or services, our buyers pull directly from

these numbers to send out solicitations, bids, and quotes. The first 3 numbers are the class numbers; the

subclasses are two digit numbers that better describe the commodity or service. For questions regarding

commodity codes, please contact purchasing at (225) 389-3259 Ext 0.

Important! - A W-9 Form is required in order to do business with City-Parish. Part of the online enrollment process

requires you to upload a completed W-9 form. Please have the completed form in an electronic format so that you

can submit it as part of the registration process. The W-9 form can be downloaded from the IRS website. We have

created step by step directions on how to properly complete the W-9 Form.

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Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

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