Project Information

Bid Title

RFB - School Carpet

Issuing Agency

White County

Location

Tennessee

Published Date

May 7, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Items/Services		Posting Date	Closing Date
RFB - School Carpet		05/08/2026	05/27/2026

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WHITE COUNTY, TENNESSEE

DEPARTMENT OF FINANCE

COURTHOUSE ROOM 204

1 EAST BOCKMAN WAY

SPARTA, TENNESSEE 38583

PHONE (931)-836-3216 FAX (931)-836-3343

finance@whitecountytn.gov

WHITE COUNTY, TENNESSEE

Procurement Package

for

RFB Number: 2026-0527-01-005

Published May 8, 2026

White County

Rowland Sawmill Building

RFB Opening:

May 27, 2026

2:00pm Central Time

RFB Opening Location:

White County Department of Finance

1 East Bockman Way, Room 204

Sparta, Tennessee 38583

Posted for public inspection at

whitecountytn.gov/bids

Request for Bids

RFB Number: 2026-0527-01-005

White County – Rowland Sawmill Building

1

Table of Contents

I. Purpose and Overview............................................................................................................................3

A. Purpose...............................................................................................................................................3

B. Project Description .............................................................................................................................3

II. Scope of Work ........................................................................................................................................3

A. Specifications .....................................................................................................................................3

B. Completion and Cleanup ....................................................................................................................4

C. Contractor Licensing Requirements ...................................................................................................4

D. Bonding Requirements .......................................................................................................................4

E. Insurance Coverage ............................................................................................................................4

F. Non-Mandatory Pre-Bid Meeting.......................................................................................................4

III. Instructions for Request for Bids Responses ..........................................................................................4

A. Compliance with RFB ........................................................................................................................4

B. Delivery of RFB Response.................................................................................................................5

IV. General Terms and Conditions ...............................................................................................................5

A. Bid Document ....................................................................................................................................5

B. Electronic Transmissions ...................................................................................................................5

C. Bid Bond ............................................................................................................................................6

D. Performance Bond..............................................................................................................................6

E. Payment Bond ....................................................................................................................................6

F. Disclosures by Bidders.......................................................................................................................6

G. Laws and Regulations ........................................................................................................................6

H. Sub-contracts......................................................................................................................................6

I. Award of Contract..............................................................................................................................6

J. Retainage............................................................................................................................................7

K. Title VI of the Civil Rights Act of 1964.............................................................................................7

L. Warranty.............................................................................................................................................7

M. Payments ............................................................................................................................................7

N. Errors in Bids .....................................................................................................................................7

O. Taxes ..................................................................................................................................................7

P. Tie Bids ..............................................................................................................................................7

Q. Background Checks and Dress Code..................................................................................................7

R. Specification Details...........................................................................................................................8

V. Advertisement for RFB...........................................................................................................................8

VI. RFB Response Form...............................................................................................................................9

VII. References Form...................................................................................................................................10

VIII. Exception Form ....................................................................................................................................11

IX. Iran Divestment Act..............................................................................................................................12

X. Drug-Free Workplace Affidavit............................................................................................................13

White County, Tennessee

Page 2 of 13

Request for Bids

RFB Number: 2026-0527-01-005

White County – Rowland Sawmill Building

1

I. Purpose and Overview

A. Purpose

The White County Department of Finance is soliciting bids for the construction of building

covering the Rowland Sawmill in Quebeck, Tennessee.

B. Project Description

The objective of this request for bids is to secure a contract with a company to construct a

36’x84’ structure which covers the existing Rowland Sawmill, located at 9776

McMinnville Highway, Quebeck, Tennessee 38579.

Bidders are strongly encouraged to attend the non-mandatory pre-bid meeting scheduled

for Monday, May 18, 2026 at 9:00am. Bidders may also visit the site at their convenience,

as the site is easily accessible form the McMinnville Highway.

II. Scope of Work

A. Specifications

1. Type, Size, and Dimensions

The structure shall be a roof and upper gables with gutters.

a) The structure shall be 36’ (width) x 84’ (length) x 12’ (height)

b) One side shall have a 14’ height due to an elevation change on the site

2. Construction General

a) All posts must be set in concrete

b) All posts shall be 6”x6” on 12’ centers

3. Construction General - Roof

a) Wood trusses with 4/12 pitch

b) 2”x4” roof purlins

4. Metal

a) 29 gauge, painted metal on roof

b) 29 gauge, painted metal on 2’ skirts and upper gables

c) Standard manufacturer’s warranty. Warranty documents must be provided

upon completion of building

d) Contractor must coordinate color selection with County

5. Materials and Labor

All materials and labor for construction of the equipment shed shall be the

responsibility of the contractor.

6. Building Permit

Due to the nature of this project and that it is a county owned facility, a building permit

is not required.

White County, Tennessee

Page 3 of 13

Request for Bids

RFB Number: 2026-0527-01-005

White County – Rowland Sawmill Building

1

B. Completion and Cleanup

1. Time of Completion

Contractor will be required to complete the project within 180 days of receiving a

notice to proceed. In the event the contractor exceeds is unable to complete the

project within this timeframe, White County reserves the right to charge liquidated

damages at a rate of $50 per calendar day. Delays caused by weather or other acts

outside of the contractor’s control may be considered by White County when

assessing liquidated damages.

2. Site Cleanup

At the completion of the project, contractor shall be responsible to remove and dispose

of all debris, trash, or scrap which may have accumulated on site as a result of

construction.

C. Contractor Licensing Requirements

Any prime contractor submitting a bid in response to this invitation which is more than

$25,000 shall be required to hold a valid contractor license from the State of Tennessee

with appropriate classifications and sufficient monetary limitations, in compliance with

TCA §62-6-119. Bidders must list their name, license number, expiration date, and

license classification on the outside of the bid envelope.

D. Bonding Requirements

Bonding requirements, including bid bonds, payment bonds, and performance bonds, will

only be applicable to this project if the bid price is more than $100,000. For bids less

than $100,000, bonds will be not be required.

E. Insurance Coverage

Prior to contract execution, the selected bidder will be required to provide White County

a certificate of insurance with at least $1,000,000 in general liability coverage.

Additionally, the provided certificate shall name White County Government as an

additional insured on the contractor’s policy.

F. Non-Mandatory Pre-Bid Meeting

A non-mandatory pre-bid conference will be held on Monday, May 18, 2026 at 9:00am

Central Time at the site located at 9776 McMinnville Highway, Quebeck, Tennessee

38579. Attendance at the pre-bid is not mandatory. The purpose of this meeting is to

explain the scope of work and to provide an opportunity for bidders to ask questions

about the project.

III. Instructions for Request for Bids Responses

A. Compliance with RFB

Submissions must be in strict compliance with this Request for Bids. Failure to comply

with all provisions of the RFB may result in disqualification.

Requests for additional information or clarifications by potential Bidders must be made in

writing. Proposers should email requests for additional information or clarifications.

White County, Tennessee

Page 4 of 13

Request for Bids

RFB Number: 2026-0527-01-005

White County – Rowland Sawmill Building

1

Requests for additional information or clarifications shall be sent to:

Chad S. Marcum

Director of Finance

White County, Tennessee

chad.marcum@whitecountytn.gov

Prior to the due date, responses to inquiries and all RFB amendments White County

deemed necessary will be issued and published on the solicitation web page. Proposers

should not rely on any representations, statements, or explanations other than those made

in any written addendum to this RFB. Where there appears to be a conflict between the

RFB and any addenda issued, the last addendum issued shall prevail.

Addenda will be made available on the solicitation web page and it is solely the Bidder’s

responsibility to assure receipt of all addenda.

Solicitation Web Page is: www.whitecountytn.gov/bids

B. Delivery of RFB Response

Submissions will be accepted by the White County Department of Finance no later than

2:00 p.m. May 27, 2026 (local time).

All documents shall be submitted to the following:

Chad S. Marcum

Director of Finance

White County Department of Finance

1 East Bockman Way, Room 204

Sparta, Tennessee 38583

All submissions must be written, sealed, and labeled as a response to this RFB. Submission by

electronic means will not be accepted.

IV. General Terms and Conditions

A. Bid Document

For certain projects White County will supply a bid form to be completed by the bidder.

When such forms are issued, only bids returned with the proper forms will be accepted.

Envelopes must be sealed and marked as a bid document. Any bid may be withdrawn prior

to the day, date and time as set forth in the “bid invitation”. On construction related bids,

the envelope must contain the following information visible from the outside: TN License

number, expiration date, classifications and limitations.

B. Electronic Transmissions

Electronic transmissions will not be accepted, except when in the course of the bidding

process addendums or other notifications of errors on behalf of the owner places an undue

hardship upon prospective bidders. Written notification by the owner must precede the

acceptance of facsimile or email transmissions.

White County, Tennessee

Page 5 of 13

Commodity Codes

• NAICS 238330Flooring Contractors

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