Project Information

Bid Title

3/4 TON 4-WHEEL DRIVE EXTENDED CAB W/ SERVICE BODY

Issuing Agency

City of Lima

Location

Ohio

Published Date

Dec 28, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	3/4 TON 4-WHEEL DRIVE EXTENDED CAB W/ SERVICE BODY
Category:	Purchasing
Status:	Open

Description: LEGAL NOTICE CITY OF LIMA, OHIO ¾ TON, 4WD EXTENDED CAB TRUCK WITH SERVICE BODY Bids will be received in a sealed envelope, marked “3/4 TON, 4WD EXTENDED CAB TRUCK WITH SERVICE BODY” to the Auditor of the City of Lima, attention Purchasing Department of the City of Lima, Ohio, Municipal Center, 50 Town Square, Lima, Ohio 45801, until 10:00 o’clock a.m., Lima Time, on Thursday, January 15, 2026.  Purchasing Department is located on the 3 rd floor of the Municipal Building, 50 Town Square.  Outside of the envelope not being properly marked may result in bid not being received by the Purchasing Department before the deadline and could result in bid being disqualified.  Bids will then be opened and read aloud for: ¾ TON, 4WD EXTENDED CAB TRUCK WITH SERVICE BODY This work shall be performed in accordance with specifications available in the Office of Utilities Administration 50 Town Square, Lima, OH 45801 (Phone 419-221-5294), and bidders can find specifications on the City’s web page at www.cityhall.lima.oh.us by clicking on the Purchasing page under Auditors’ Department. _______________________ Sharetta Smith, Mayor Two Publications: Saturday, December 27, 2025 Saturday, January 3, 2026 Publication Date/Time: 12/27/2025 12:00 AM Publication Information: Published in the Lima News Dec. 27, 2025 & Jan. 3, 2026 Closing Date/Time: 1/15/2026 10:00 AM Submittal Information: Bids to be submitted to the Purchasing Office prior to 10:00AM Jan. 16, 2026 Bid Opening Information: Thurs., Jan. 15, 2026 @10:00AM Contact Person: Eric Bontrager 419-221-5136 eric.bontrager@limaohio.gov Business Hours: 8-5 Related Documents: Utilities Trouble Truck Bid Specs 2025

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CITY OF LIMA, OHIO

BID PROPOSAL

3/4 TON 4-WHEEL DRIVE

EXTENDED CAB TRUCK

WITH SERVICE BODY

LEGAL NOTICE

BID PROPOSAL FORMS

GENERAL SPECIFICATIONS

BID OPENING: 10:00 a.m. - Thursday, January 15, 2026

UTILITIES DEPARTMENT

CITY OF LIMA

Each proposal shall be made upon the City’s prescribed form, shall be enclosed in a sealed envelope, properly

marked, addressed to the Purchasing Department of the City of Lima, Ohio, and shall be delivered to the

Purchasing Department prior to 10:00 o’clock a.m., Lima Time of Ohio, on the day and date specified above.

It is understood that a bid may be withdrawn in accordance with Section 9.31 of the Ohio Revised Code and further

that the Mayor reserves the right to reject any and all bids and to waive any informalities or irregularities in favor of

the City.

Each bidder must ensure that all employees and applicants for employment are not discriminated against because of

their race, creed, color, sex, or national origin.

The City of Lima reserves the right to waive any bid or bid process irregularities which the City determines in its

sole discretion to be in favor, to reject any or all bids for any reason determined to be appropriate in the sole

discretion of the City, and to award the bid to the lowest and best bidder meeting the City’s needs as determined by

the City at the City’s sole discretion.

The City of Lima will consider all bid submissions to be public records, subject to disclosure under Ohio’s Public

Records laws. If any vendor believes any part of its submission is confidential or otherwise not covered under the

public records laws, the vendor must also submit a redacted electronic version of its submission in pdf format only.

Failure to submit a redacted version will be considered to mean the Vendor acquiesces in the city’s determination

that the submission is a public record.

INSTRUCTIONS TO BIDDERS

DATE AND PLACE FOR OPENING PROPOSALS. Pursuant to the Legal Notice, sealed proposals for

performing the work will be received by the City of Lima, Ohio. At the time and place set forth in said notice, they

will be publicly opened and read; the awarding of the contract, if awarded, will be made by the City of Lima as

soon thereafter as practicable.

FORM FOR PROPOSALS. All proposals shall be made upon the blank forms of proposal attached hereto, and

should give the lump sum or unit prices for the work, and must be signed by the bidder in accordance with the

directions in the form of proposal.

OMISSION AND DISCREPANCIES. Should a bidder find discrepancies in, or omissions from the drawings or

other contract documents, or should he be in doubt as to their meaning, he shall at once notify the Engineer who

may send a written instruction to all bidders.

ACCEPTANCE OR REJECTION OF PROPOSALS. The City of Lima reserves the right to reject any/or all

proposals. Without limiting the generality of the foregoing, any proposal having erasures or corrections in the price

sheet may be rejected; any proposal in which unit prices are omitted or in which unit prices are unbalanced may be

rejected; any proposal accompanied by the insufficient or irregular bond or certified check may be rejected.

ACCEPTANCE OF PROPOSAL. Within forty-five (45) days after the opening of proposals, the City of Lima

will act upon the proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract

and be responsible for liquidated damages as provided herein. The rights and obligations provided for in the

contract shall become effective and binding upon the parties only with its formal execution by the City of Lima.

INTERPRETATIONS AND ADDENDA. No oral interpretation shall be made to any bidder as to meaning of

any of the contract documents, or to be effective to modify any of the contract documents. Every request for an

interpretation shall be made in writing and addressed to Larry Huber, 50 Town Square, Lima, OH 45801 or by

email at larry.huber@limaohio.gov. Written requests must be submitted six (6) calendar days prior to bid opening.

AWARDING OF CONTRACT. The award of the Contract, if it is awarded, will be to the lowest and best

Bidder, whose qualifications indicate the award will be in the best interest of the City and whose proposal complies

with all the prescribed requirements. No Notice of Award will be given until the Utilities Director has concluded

such investigations as he deems necessary to establish the responsibility, qualifications and financial ability of the

Bidders to do the work in accordance with the Contract Documents to the satisfaction of the City within the time

prescribed. The City reserves the right to reject the Proposal of any Bidder who does not pass such investigation to

the Utilities Director’s satisfaction.

PROPOSAL

CITY OF LIMA, OHIO

¾ TON, 4WD EXTENDED CAB TRUCK

WITH SERVICE BODY

To be submitted in a sealed envelope, marked “¾ TON, 4WD EXTENDED CAB TRUCK WITH

SERVICE BODY” to the Auditor of the City of Lima, attention Purchasing Department of the City of

Lima, Ohio, Municipal Center, 50 Town Square, Lima, Ohio 45801, until 10:00 o’clock a.m., Lima Time,

on Thursday, January 15, 2026. Purchasing Department is located on the 3rd floor of the Municipal

Building, 50 Town Square. Outside of the envelope not being properly marked may result in bid not

being received by the Purchasing Department before the deadline and could result in bid being

disqualified. Please complete all forms included in the bid specifications. Forms not being filled out

correctly and/or completely may result in bid being disqualified.

The undersigned proposes to furnish the vehicle listed below at the price indicated to the right thereof

and in accordance with the specifications on file in the office of Utilities Administration of the City of

Lima, Ohio.

BASE BID: ¾ TON, 4WD EXTENDED CAB TRUCK WITH SERVICE BODY

Total

$

Price to include vehicle, temporary tags, title filing fee, and any additional costs and fees associated

with purchasing the vehicle

No alterations, deletions or additions shall be made on this bid form as it may render the bid

invalid.

It is understood that the award of the Contract, if it is awarded, will be to the lowest and best

bidder as determined by the City.

CITY OF LIMA INCOME TAX: There is a City Income Tax Law in effect in the City of Lima. Bidders

shall familiarize themselves with all provisions of this law before submitting a proposal.

PERSONAL PROPERTY TAX DELINQUENCIES: The affidavit attached and marked Exhibit “A”

shall be completed by the bidder and is hereby incorporated into the specifications.

Commodity Codes

• NAICS 811121Automotive Body, Paint, and Interior Repair and Maintenance

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