Project Information

Bid Title

Comprehensive Fee Study

Issuing Agency

Cosumnes Community Services District

Location

California

Published Date

Feb 20, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

DA-26-060

Original Source

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Project Description

Bid Number:	DA-26-060
Bid Title:	Comprehensive Fee Study
Category:	Professional & Consulting Services
Status:	Open

Description: Cosumnes Community Services District is seeking proposals from qualified consultants to conduct a comprehensive, districtwide fee study encompassing Fire Department and Parks and Recreation Department services. The purpose of this study is to evaluate the full cost of providing services, assess current cost recovery levels, and develop updated, legally defensible fee structures that align with Board policy direction, industry best practices, and the District’s long-term financial sustainability goals. Proposals must be submitted in accordance with the instructions and deadlines set forth in the RFP. Publication Date/Time: 2/20/2026 12:00 AM Closing Date/Time: 3/19/2026 12:00 PM Submittal Information: See DA-26-060 Comprehensive Fee Study RFP Contact Person: Carolyn Baptista, Administrative Manager Related Documents: DA-26-060 Comprehensive Fee Study RFP (PDF)

Attachment Preview

COSUMNES COMMUNITY SERVICES DISTRICT

REQUEST FOR PROPOSALS (RFP)

FOR

Comprehensive Fee Study

(DA-26-060)

Release Date: February 20, 2026

Proposal Deadline: March 19, 2026 by 12:00 p.m. PST

Proposals must be received via email at the email address below by deadline.

Carolyn Baptista, Administrative Manager

Email: CarolynBaptista@cosumnescsd.gov

Phone: 916-405-7106

Cosumnes Community Services District

8820 Elk Grove Blvd.

Elk Grove, CA 95624

PLEASE READ: Ukraine/Russia-Related Sanctions Compliance. Consultant/Contractor is aware of the requirements of

California Executive Order N-6-22 (“Ukraine/Russia-Related Sanctions), which obligates consultants/contractors to comply

with existing economic sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any

sanctions imposed under state law. The Services may be subject to compliance monitoring by the District. It shall be the

consultants/contractors sole responsibility to comply with all applicable economic sanctions.

Cosumnes Community Services District RFP

Comprehensive Fee Study (DA-26-060)

SECTION 1 – PURPOSE

Cosumnes Community Services District (“District”) is seeking proposals from qualified

consultants (“Proposers”) to conduct a comprehensive, districtwide fee study encompassing Fire

Department and Parks and Recreation Department services. The purpose of this study is to

evaluate the full cost of providing services, assess current cost recovery levels, and develop

updated, legally defensible fee structures that align with Board policy direction, industry best

practices, and the District’s long-term financial sustainability goals.

The selected Proposer must demonstrate proven experience conducting public agency fee

studies, including cost-of-service and cost recovery analyses, and must provide clear, data-

driven, and implementable recommendations that promote transparency, equity, and accurate

financial reporting.

SECTION 2 – DISTRICT PROFILE

The District is located in California’s Central Valley in the southern portion of Sacramento

County, four miles south of the Sacramento City limits. The District is the largest community

services district in California, encompassing 157 square miles and serving an estimated

population of 210,000.

The District is a regional agency providing fire protection services to the cities of Elk Grove and

Galt, as well as unincorporated areas in southern Sacramento County. Additionally, the District

provides parks and recreation services exclusively to the Elk Grove community.

The District is dedicated to enhancing the quality of life of the residents, businesses, visitors,

and employees within the diverse community by protecting lives, property, and the environment

through superior fire suppression, emergency medical services, fire prevention, and special

operations response; and by providing parks and recreation services through well-maintained

parks and recreational opportunities for health, wellness, and social interactions.

SECTION 3 – SCOPE OF WORK

The District is seeking proposals from qualified consultants to conduct a comprehensive

districtwide fee study. The selected consultant will be expected to evaluate current fees, analyze

cost recovery levels, and develop recommendations consistent with industry standards and

applicable regulations, as detailed in Appendix A.

Appendix A contains the complete Scope of Work, including specific tasks, deliverables, and

project expectations, and should be reviewed carefully by all proposers.

A high-level overview of District operations, including Fire Department and Parks and Recreation

services and programs, is provided in Appendix B to give context regarding the breadth of

services and fee categories relevant to this study.

The District intends to award a single contract but reserves the right to award multiple contracts

if determined to be in its best interest.

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Cosumnes Community Services District RFP

Comprehensive Fee Study (DA-26-060)

SECTION 4 – RFP OVERVIEW

RFP Timeline

The District will endeavor to administer the proposal process in accordance with the terms and

dates outlined below; however, the District reserves the right to modify the terms, activities,

timeline, or any other aspect of the process at any time, as it deems necessary.

EVENT

RFP Issued

Deadline for Questions

District Provides Responses to Questions

Deadline for Proposal Submission

Evaluation/Reference Checks/Interviews*/Selection

Board Approval

DATE/TIME

February 20, 2026

March 5, 2026, 12:00 pm PST

March 10 ,2026

March 19, 2026, 12:00 pm PST

March 20, 2026 – April 21, 2026

May 6, 2026

* It is recommended for Proposer to reserve dates to ensure availability (See Exhibit C)

RFP Coordinator

All communications concerning this RFP must be submitted via email to the RFP Coordinator

identified below. The RFP Coordinator will be the sole point of contact for this RFP.

Carolyn Baptista, Administrative Manager

10573 East Stockton Blvd.

Elk Grove, CA 95624

Email: CarolynBaptista@cosumnescsd.gov

Phone: 916-405-7106

RFP Amendment and Cancellation

The District reserves the unilateral right to amend this RFP in writing at any time. The District

also reserves the right to cancel or reissue the RFP in its sole discretion. If an amendment is

issued, the District shall provide notice of the amendment to all Proposers. In addition, the District

shall post the amendment on its website at www.cosumnescsd.gov. Proposers shall respond

to the final written RFP and any exhibits, attachments, and amendments thereto.

RFP Questions – Directions for Submission

Specific questions concerning the RFP should be submitted via e-mail to the RFP Coordinator

prior to the “Deadline for Questions.” Proposer questions should clearly identify the relevant

section of the RFP, and page number(s) related to the question being asked. The questions

submitted, and the District’s responses, shall be posted on the District’s website at

www.cosumnescsd.gov.

Proposal Submittal

Proposals must be submitted no later than the date and time specified in the RFP Timeline.

Proposals received after this time and date will not be considered. Proposers must submit an

electronic copy (a single .pdf file containing all submitted material) to the RFP Coordinator:

Carolyn Baptista, CarolynBaptista@cosumnescsd.gov. Any submission to the District by email,

will receive a reply that the Bid has been received (during regular business hours). If you do not

receive a reply, please contact the RFP Coordinator prior to the submission due date.

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Cosumnes Community Services District RFP

Comprehensive Fee Study (DA-26-060)

SECTION 5 – PROPOSAL SUBMISSION REQUIREMENTS

The following guidelines are provided for standardizing the preparation and submission of

proposals. The intent is to assist respondents in the preparation of their submissions and to

assist the District by simplifying the review process providing standards for comparison of

submissions.

Proposals submitted in response to this RFP shall include a complete response to the

requirements in this section in the order presented. The District discourages lengthy and costly

proposals. Proposals should be a straightforward delineation of the respondent’s capability to

satisfy the intent and requirements of this RFP and should not contain redundancies and

conflicting statements.

Proposal Format and Content

Proposals should be prepared on standard 8 1/2" x 11" paper. All proposal pages should be

numbered. Failure to follow this specified format, to label the responses correctly, or to address

all of the subsections may, at the District’s sole discretion, result in the rejection of the proposal.

Proposals must contain the following information in the order listed:

1. Introductory letter

The introductory letter should be addressed to:

Carolyn Baptista, Administrative Manager

Cosumnes CSD

10573 East Stockton Blvd.

Elk Grove, CA 95624

The letter shall include the following:

a. Proposer’s legal name and corporate structure.

b. Proposer’s primary contact information, including name, address, phone, website,

and email.

c. Identification of use of subcontractors and scope of work to be performed by

subcontractors.

d. Identification of any pending litigation against the Proposer.

e. Disclosure of any bankruptcy or insolvency proceedings in last ten (10) years.

f. Statement indicating the proposal will remain valid for at least 120 days.

g. Signature of a company officer empowered to bind the Proposer to the provisions

of this RFP and any contract awarded pursuant to it.

2. Executive Summary

This section of the proposal should provide a concise synopsis of Proposer’s proposal

and credentials to deliver the services sought under the RFP. In addition, it should explain

how the proposed solution will differentiate itself from other vendor solutions and the

reasons why the District should select the proposed solution. This may include a list of

the unique features that give the Proposer a competitive edge. The Executive Summary

should not exceed two (2) pages.

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Cosumnes Community Services District RFP

Comprehensive Fee Study (DA-26-060)

3. Qualifications and Experience

Describe the Proposer’s capability for undertaking and performing the work, including any

professional licenses and certificates held by the Proposer. List types and locations of

similar work performed by the Proposer in the last five (5) years that best characterizes

the quality and past performance.

4. References

The Proposer must provide at least three (3) references which they have conducted

similar services to within the last five (5) years. References may be contacted as part of

the selection process. For each reference, proposer must provide the following

information:

a. Name and contact information (i.e. name, title, address, phone, and email)

b. Brief description of work provided.

5. Work Plan

The work plan must state the Proposer’s ability to provide comprehensive fee study

services. The plan should be simple, easy to read and follow, and address and satisfy the

objectives and specifications as listed in Section 3 – Scope of Work in this RFP.

6. Fee

This section should include the cost for requested services outlined in Section 3 – Scope

of Work. Proposer’s shall clearly outline fees for the services to be provided. Upon

completion of tasks, the Proposer will notify the District and request payment for the

products and services by submitting an invoice and a brief description of work performed

during the billing period. Upon receipt of the invoice, the District will review in a timely

manner the products and services noted, verify completion, and authorize payment. No

cost increases shall be passed onto the District after the proposal has been submitted.

7. Interview Schedule

To expedite the scheduling of demonstrations, include a copy of Exhibit C: Interview

Schedule in your proposal. Indicate your preferred times in rank order, with 1 being the

most favored. If your proposal is selected for a follow-up interview, you will receive an

email from the RFP Coordinator with your scheduled date and time.

8. Commitment to Diversity, Equity, and Inclusion

The District is committed to ensuring that diversity, inclusiveness, and equity are integral

parts of day-to-day management, work, and service delivery. The District’s Board

approved the District’s equity statement and it is within District Policy “Commitment to

Diversity, Equity, and Inclusion. Proposers should review the statement, which can be

found at www.cosumnescsd.gov/DEI. Proposers shall ensure their commitment to and

detail their culture of diversity, equity and inclusion that guide their principles within

their culture and operations. Within this section, the Proposer shall state and provide a

detailed narrative about any diversity, inclusiveness and equity Programs they offer

within their organization.

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