Project Information

Bid Title

(IFB) Purchase and Installation of Diesel Engine Generator for Bayou Bluff Drive Pump Station

Issuing Agency

JEA

Location

Florida

Published Date

Dec 12, 2025

Closing Date

Jan 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

1412088046

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

1412088046 (IFB) Purchase and Installation of Diesel Engine Generator for Bayou Bluff Drive Pump Station

The purpose of this solicitation for IFB 1412088046 - Purchase and Installation of Diesel Engine Generator for Bayou Bluff Drive Pump Station (this "Solicitation") is to evaluate and select a vendor to purchase and provide the installation of a diesel engine generator, fuel tank, and Automatic Transfer Switch (ATS) to one of JEA’s Class 3 pump stations as described in this Solicitation  (the "Work") and to determine the best method for JEA to procure the Work with regards to pricing, quality, design, and workmanship.

USE THIS LINK TO ACCESS THE SOLICITATION ON ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1011510/

Mandatory Pre-Response Meeting and Site Visit: December 18, 2025, at 2:00 PM

Response Due Date: January 9, 2026

1412088046 Solicitation

Attachment Preview

Solicitation

for Participation in

Purchase and Installation of Diesel Engine Generator for Bayou Bluff Drive Pump Station

for

Jacksonville, FL

Solicitation Number 1412088046

Mandatory Pre-Response Meeting and Site Visit will be held on:

Thursday December 18, 2025 at 2:00 PM ET

Meeting Location:

9733 Bayou Bluff Dr,

Jacksonville, FL 32257

Those planning to attend the Pre-Response Meeting & Site Visit should send contact information to bryapm2@jea.com 48

hours prior to the meeting to have contact information documented.

Responses are due on Friday January 9, 2026 by 12:00 PM ET

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to Zycus is

provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.

For more information, please contact the JEA Buyer at:

Ella Bedwell - bryapm2@jea.com

1.) SOLICITATION

1.1) Scope of Work

The purpose of this solicitation for IFB 1412088046 - Purchase and Installation of Diesel Engine Generator for Bayou

Bluff Drive Pump Station (this "Solicitation") is to evaluate and select a vendor to purchase and provide the

installation of a diesel engine generator, fuel tank, and Automatic Transfer Switch (ATS) to one of JEA’s Class 3 pump

stations as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work

with regards to pricing, quality, design, and workmanship.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.2) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 522,469 electric, 396,566 water and 316,441 sewer and

26,902 reuse water customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the

United States.

1.3) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally,

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.4) Zycus Instructions

I. How to Log Into Zycus

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A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover non-

disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.5) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.6) Mandatory Pre-Response Meeting & Site Visit

There is a mandatory Pre-Response meeting and Site Visit associated with this Solicitation at the date, time, and

location listed on the cover page of this Solicitation. All interested Respondents are invited to attend the

meeting. Those planning to attend may email their name and contact information to the JEA Buyer listed herein at

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least 48 hours prior to the meeting to facilitate roll call. A Respondent must only sign in representing one company,

unless otherwise agreed to by JEA in writing.

1.7) Opening of Responses

All Responses received shall be opened at the date and time indicated on the cover page of this Solicitation.

At the opening of Responses, a JEA representative will open each Response that was received prior to the Date and

Time, except for those Responses that have been properly withdrawn. JEA has the right to waive irregularities or

informalities in the Responses to the extent allowable under applicable laws.

1.8) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.

Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a

reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to

confirm the Respondent meets the requirements stated above.

JEA will reject Responses from Respondents not meeting all of the following Minimum Qualifications:

I. The Respondent shall be an approved generator manufacturer/distributor previously qualified and

approved by the JEA Shared Services Team. JEA has standardized the following manufacturers:

i. Ring Power Corporation (Caterpillar)

ii. Zabatt Power Systems (AKSA)

iii. Cummins Power South, LLC

iv. Generac

Any Respondent whose contract with JEA was terminated for default within the last two years shall have its

Response rejected.

1.9) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based on

certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.10) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.11) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this

Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity

Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

1.12) Basis of Award - Lowest Bid

JEA will Award a Contract to the responsive and responsible Respondent whose Response meets or exceeds the

Minimum Qualifications set forth in this Solicitation, and the Respondent's price represents the lowest cost to JEA.

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JEA will use the Respondent's Total Bid Price stated on the Response Form when making price comparisons for Award

purposes.

1.13) Evaluation Methodology - Competitive Sealed Bidding

The Respondent shall submit its sealed Response to this Solicitation no later than the due date and time indicated on

the cover page of this Solicitation. At the opening of the Responses, the Responses from all Respondents will be

publicly announced. After the opening, JEA will subsequently review Responses to determine if they meet the

Minimum Qualifications as stated in this Solicitation. JEA will Award the Contract to the lowest responsive and

responsible Respondent whose price meets or exceeds the Minimum Qualifications, and whose Response Price

represents the lowest cost to JEA.

NO EXCEPTIONS ARE ALLOWED IN AN INVITATION TO BID. IF THE RESPONDENT OBJECTS IN ANY

MANNER TO THE TERMS AND CONDITIONS OR TECHNICAL SPECIFICATIONS, THE OBJECTION MUST

BE ADDRESSED IN WRITING FIVE (5) BUSINESS DAYS PRIOR TO THE DUE DATE, AND THE OBJECTION

MAY BE ADDRESSED IN AN ADDENDUM IF JEA BELIEVES THAT A CLARIFICATION OR CHANGE IS

NECESSARY. ANY MODIFICATIONS, EXCEPTIONS OR OBJECTIONS STATED WITHIN THE RESPONSE

SHALL BE REJECTED.

1.14) Tie

In the event of a tie response, the tie shall be resolved in accordance with JEA's Procurement Code and Operational

Procedures.

1.15) Subcontractors Use for the Performance of the Work

The Respondent must list the names of the major Subcontractors that it intends to use for this Work, unless the Work

will be self-performed by the Respondent. The Subcontractors must be listed on the Subcontractors Form which is

available at jea.com. Failure to submit this form with the Response may result in rejection of Respondent's Response.

The Respondent shall not use Subcontractors other than those shown on the Subcontractor Form unless it shows good

cause and obtains the JEA Representative's prior written consent.

If the Respondent plans to use Subcontractors to perform over 50% of the Work, the Respondent shall obtain JEA's

approval at least five days prior to the Response Due Date. Failure to obtain JEA approval may result in rejection of

the Respondent's Response.

1.16) Shipping, Freight, And Travel--F.O.B. Destination

The Respondent shall include the price for travel, shipment of materials and equipment in its pricing shown on its

Response unless otherwise stated herein. The shipment of all materials shall be F.O.B. Destination.

If the Solicitation allows for travel expenses to be billed separately, then all the Respondent’s travel expenses will be

reimbursed in accordance with JEA's Contractor Travel Policy.

1.17) Required Forms to be Submitted

The following forms must be completed and submitted to JEA at the timeframes stated below. The Respondent can

obtain the required forms, other than the Minimum Qualification Form, Response Form and Response Workbook, by

downloading them from JEA.com.

A. The following forms are required to be submitted with the Response:

I. Bid Response & Minimum Qualifications Form - This form can be found in Appendix B of this

Solicitation

II. List of JSEB Certified Firms (if any)

III. Subcontractor Form (if any). However, if the following Subcontractors are utilized to perform this

Work, they shall be listed on the referenced Subcontractor Form: a. Electrical, b. Plumbing, c. HVAC,

d. Instrument and controls (I&C), e. Equipment Suppliers (i.e., pumps, fans, etc..), f. Material

Suppliers, g. Roofing, h. Fuel, I. Mechanical Engineer, j. Fire Protection, h. etc.

If the above listed forms are not submitted with the Response by the Response Due Time and Date, JEA shall reject

the Response.

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 333618Other Engine Equipment Manufacturing
• NAICS 335312Motor and Generator Manufacturing
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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