Project Information

Bid Title

repairs to Emmitsburg Dam

Issuing Agency

Town of Emmitsburg

Location

Maryland

Published Date

Feb 17, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Emmitsburg Dam
Sealed proposals are due by 4:00pm on March 6, 2026.
Please see “Submittal Requirements” on how to submit your bid.

The Mayor and Commissioners of Emmitsburg, Maryland are requesting sealed bids from qualified firms to prepare complete construction documents for repairs to Emmitsburg Dam (Maryland Dam No. 18 / NID MD00018) to meet MDE requirements. The selected firm will develop drawings, specifications, and technical documents. Additional services include bidding assistance, construction oversight, and as-built documentation.
The Emmitsburg Dam was built in 1950 and creates Rainbow Lake, the primary drinking water reservoir for the Town of Emmitsburg. It is classified by the State as a High Hazard dam. The dam is owned and operated by the Town of Emmitsburg, which also performs routine monitoring through several observation wells located around the structure. In 2024, the Town contracted Charles P. Johnson & Associates (CPJA) to complete a comprehensive inspection of the dam per MDE requirements. The Final Inspection Report by CPJA, including a detailed list of recommended repair items, is the basis for the planned repair work. Request for this report should be directed to the Town Planner, Najila Ahsan, at nahsan@emmitsburgmd.gov.

Questions? Contact Najila Ahsan, at nahsan@emmitsburgmd.gov. All questions and corresponding answers will be posted in writing on the Town’s website for bidder reference.

Dam Repair Plans Bid
Addendum 1
Addendum 2
Addendum 3

Attachment Preview

TOWN OF EMMITSBURG

300A South Seton Avenue Emmitsburg, Maryland 21727; Phone: 301-600-6300; info@emmitsburgmd.gov

REQUEST FOR PROPOSAL

EMMITSBURG DAM (MD DAM NO. 18) REPAIR PLANNING &

ENGINEERING SERVICES

Contents:

I. SCOPE OF WORK ...............................................................................................................1

II. SUBMITTAL REQUIREMENTS ........................................................................................1

III. PROPOSED TIMELINE.......................................................................................................3

IV. MISCELLANEOUS INFORMATION.................................................................................3

I. SCOPE OF WORK

The Mayor and Commissioners of Emmitsburg, Maryland are requesting sealed bids

from qualified firms to prepare complete construction documents for repairs to

Emmitsburg Dam (Maryland Dam No. 18 / NID MD00018) to meet MDE requirements.

The selected firm will develop drawings, specifications, and technical documents.

Additional services include bidding assistance, construction oversight, and as-built

documentation. Sealed proposals are due by 4:00pm on March 6, 2026. Please see

“Submittal Requirements” on how to submit your bid.

The Emmitsburg Dam was built in 1950 and creates Rainbow Lake, the primary drinking

water reservoir for the Town of Emmitsburg. It is classified by the State as a High Hazard

dam. The dam is owned and operated by the Town of Emmitsburg, which also performs

routine monitoring through several observation wells located around the structure. In

2024, the Town contracted Charles P. Johnson & Associates (CPJA) to complete a

comprehensive inspection of the dam per MDE requirements. The Final Inspection

Report by CPJA, including a detailed list of recommended repair items, is the basis for

the planned repair work. Request for this report should be directed to the Town Planner,

Najila Ahsan, at nahsan@emmitsburgmd.gov.

Questions? Contact Najila Ahsan, at nahsan@emmitsburgmd.gov. All questions and

corresponding answers will be posted in writing on the Town’s website for bidder

reference.

II. SUBMITTAL REQUIREMENTS

Please submit at least 5 hard copies of your bid to Town of Emmitsburg, Attn: Town

Manager, 300A South Seton Avenue Emmitsburg MD 21727. No email submittals will

be accepted. Please note on bids, “Emmitsburg Dam Repair Planning & Engineering

Services, Do Not Open.” Contractors can either mail submittals, deliver submittals to the

Town Office on the 2nd floor, or place submittals in the black drop box labeled “Town of

Emmitsburg” at the rear of the Emmitsburg Community Center (300A South Seton Ave.). If

a submittal receipt is requested, please email info@emmitsburgmd.gov or call 301-600-6300.

At the minimum, all bids must include the following:

RFP: EMMITSBURG DAM (MD DAM NO. 18) REPAIR PLANNING & ENGINEERING

SERVICES, Due March 6, 2026

Page 2 of 3

A.) Letter of Transmittal: The letter of transmittal must contain the following

information:

1. Name, title, address, e-mail address, and telephone number of the person(s) whom

correspondence should be directed regarding the bid and any questions.

2. Do any warranties come with the work?

3. What is your proposed start date and project timeline assuming bid approval on

April 13, 2026?

4. Statement which indicates “proposal and cost schedule shall be valid and binding

for ninety (90) days following proposal due date and will become part of the

contract that is negotiated with the Town of Emmitsburg”.

B.) Detailed cost statement:

Please list the cost of the project using the template below:

Item

Cost

Design*

$

Bidding

$

Construction Oversight

$

As-Builts

$

Contingency

$

* Please provide cost breakdown for multiple phases (i.e., 25%, 50%, 75%, and

100%)

C.) References:

Please provide the name, phone number and email of at least two (2) client references

for similar work completed within the past three (3) years. Please provide the

organization’s name, address, and email address of the person(s) at the reference who

is most knowledgeable about the work performed.

D.) Proof of Insurance:

The successful proposer must have and maintain current worker’s compensation

insurance, comprehensive general liability and automobile insurance for bodily

injury, death or loss of or damage to property of third persons in the minimum

amount of $1,000,000 per occurrence with the Town of Emmitsburg as an additional

name insured. Please list the policy number, insurance company, and expiration date

with your bid.

RFP: EMMITSBURG DAM (MD DAM NO. 18) REPAIR PLANNING & ENGINEERING

SERVICES, Due March 6, 2026

Page 3 of 3

III. PROPOSED TIMELINE

February 4, 2026

March 6, 2026

April 13, 2026

Request for proposal published.

DEADLINE: Bids due by 4:00 p.m.

Tentative: Bid review/approval by the

Board of. Commissioners

IV.

MISCELLANEOUS INFORMATION

• The Town of Emmitsburg reserves the right to accept or reject any and/or all bids and to waive

any informalities or irregularities in the bidding process.

• The RFP creates no obligation on the part of the Town to award a contract or to compensate the

proposer for any costs incurred during the proposal presentation, response, submission,

presentation, or oral interviews (if requested/held). The Town reserves the right to award a

contract based upon proposals received without further discussion or negotiation. Proposers

should not rely upon the opportunity to alter their qualifications during discussions.

• The Town further reserves the right to make investigations as it deems necessary to determine the

ability of proposers to furnish the required services, and proposers shall furnish all such

information for this proposal as the Town may request.

• Proposers must specifically identify any portion of their submittals deemed to contain

confidential or proprietary information.

• The Town of Emmitsburg does not discriminate based on race, color, national origin, sex, sexual

orientation, religion, age and disability in employment or the provision of services.

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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