Project Information

Bid Title

Emergency Water Service Line Replacement

Issuing Agency

Town of Smyrna

Location

Tennessee

Published Date

Apr 7, 2026

Closing Date

Apr 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Emergency Water Service Line Replacement

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna will accept quotations for the Emergency Water Service Line Replacement annual contractfor the Smyrna Water System.  Bidders shall submit sealed quotations in the format specified in the Invitation to Submit Quotations no later than 10:30 a.m. April 29,2026 at which time bids will be publicly opened and read aloud.  No bid may be withdrawn after the scheduled closing time for a period of 90 days.  Bidding documents may be obtained at Smyrna Town Hall during regular business hours.  Documents may be viewed at www.townofsmyrna.org .  Proposals should be mailed or hand delivered to:

Purchasing Department
Smyrna Town Hall
Sealed Bid on Emergency Water Service Line Replacement
April 29 at 10:30 a.m.
315 South Lowry Street
Smyrna, TN  37167

Verbal quotations or quotations received after the closing date will not be accepted.  The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or formalities and to accept any bid deemed to be in the best interest of the Town.

All Bidders must be a licensed Contractor in the State of Tennessee in strict accordance with State regulations.  All bidders shall comply with the Tennessee Contractor License law Section 62-6-119 (Bid documents - Required disclosure by bidders) when submitting bids. Please refer to the State Licensing Board https://www.tn.gov/commerce/regboards/contractors.html
for all applicable licensing laws.

The Town of Smyrna will not discriminate in the purchase of all goods and services on the basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected classification.

BID DOCUMENT

Attachment Preview

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna will accept quotations for the Emergency Water Service Line

Replacement annual contract for the Smyrna Water System. Bidders shall submit sealed

quotations in the format specified in the Invitation to Submit Quotations no later than 10:30

a.m. April 29, 2026 at which time bids will be publicly opened and read aloud. No bid

may be withdrawn after the scheduled closing time for a period of 90 days. Bidding

documents may be obtained at Smyrna Town Hall during regular business hours.

Documents may be viewed at www.townofsmyrna.org. Proposals should be mailed or

hand delivered to:

Purchasing Department

Smyrna Town Hall

Sealed Bid on Emergency Water Service Line Replacement

April 29 at 10:30 a.m.

315 South Lowry Street

Smyrna, TN 37167

Verbal quotations or quotations received after the closing date will not be accepted. The

Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or

formalities and to accept any bid deemed to be in the best interest of the Town.

All Bidders must be a licensed Contractor in the State of Tennessee in strict accordance

with State regulations. All bidders shall comply with the Tennessee Contractor License

law Section 62-6-119 (Bid documents - Required disclosure by bidders) when submitting

bids. Please refer to the State Licensing Board

https://www.tn.gov/commerce/regboards/contractors.html for all applicable licensing

laws,

The Town of Smyrna will not discriminate in the purchase of all goods and services on

the basis of race, color, religion, sex, national origin, age, disability or any other lawfully

protected classification.

SUBMITTED BY: SIERRA LOWRY

FINANCE DIRECTOR

TO BE RUN:

April 7, 2026

1

TABLE OF CONTENTS

Section I - General Information

Section II - Specifications

Section III - Price Quotation

- Forms & Agreement

Section IV - Specifications Compliance

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3

4

11

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SECTION I - GENERAL INFORMATION

A. The Town of Smyrna desires quotations to secure an annual contract for emergency

water service line replacement for the Smyrna Water System. Work performed under

this agreement will be on an as-needed basis. The quantities listed below are

estimates only.

Smyrna Town Hall address:

315 South Lowry Street

Smyrna, TN 37167

Location:

Various Locations in

Smyrna, TN

Questions should be directed to Mark Parker at (615) 355-5711 or

mark.parker@townofsmyrna.org

B. The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities

or informalities and to accept any bid deemed to be in the best interest of the Town. No

bid may be withdrawn after the scheduled closing time for a period of 90 days.

C. The bidder shall abide by and comply with the true intent of the specifications and not

take advantage of any unintentional error or omission, but shall fully address the full

intent and meaning of each aspect of the specifications.

D. Freight shall be paid by vendor and should be included in unit price bid.

E. Section III, IV, agreement and forms shall be completed and included as an integral part

of each bidder’s proposal.

F. The Town is a tax exempt organization.

G. Mail is delivered after 11:00 a.m. Monday through Friday.

H. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964 and

Title 49, Code of Federal Regulations, hereby notifies all Bidders that it will

affirmatively insure that in any contract entered into pursuant to this advertisement,

minority business enterprises will be afforded full opportunity to submit bids in

response to this invitation and will not be discriminated against on the grounds of race,

color, creed, sex, handicap or national origin in consideration for an award.

I. By submission of this bid, each bidder and each person signing on behalf of any bidder

certifies, and in the case of a joint bid each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of its knowledge and belief that

each bidder is not on the list created pursuant to T.C.A. § 12-12-106.

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J. Bid quotations must be submitted on the Town's quotation pages. No exceptions.

K. By submission of this bid, each bidder/proposer and each person signing on behalf

of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its

own organization, under penalty of perjury, that to the best of its knowledge and belief

that each bidder is not on the list created pursuant to T.C.A. § 12-12-106 Iran

Divestment Act. For reference purposes, the list is currently available online at: State of

TN_Debarred_Vendors.pdf

SECTION II - SPECIFICATIONS

SCOPE OF WORK

A. The work performed under this project consists of furnishing all materials,

equipment, and labor for the replacement of leaking service line and

associated services within the same location. Replacement of the

leaking/adjacent service lines shall commence at the corporation stop at the

main and terminate at the curb stop at the meter(s). Included in this work to

be performed shall be all excavation, draining, clearing, backfilling, property

restoration, and any provisions necessary to protect existing utility facilities,

fences or other structures. Some services will require cold mix patching and

full depth backfill with ¼ down gravel when in the roadway.

B. All yard restoration shall be completed immediately following line installation,

unless prevented by inclement weather. In all areas damaged or disturbed by

Contractor’s operations where established ground cover was present before

beginning of construction, Contractor shall be responsible for restoring this

ground cover after completion of construction. In areas of established lawns,

Contractor will be required to: separate and preserve best of excavated

material or, if no acceptable material has been excavated, haul in an

acceptable material for use in making top six inches (6") of finished grade. No

rock will be permitted in this top six inches (6") of finished grade for

established lawns. All areas seeded shall be graded smooth prior to seeding

and Contractor shall be responsible for maintenance of this smooth finished

grade until grass growth is established. After designated areas have been

carefully hand graded, soil shall be prepared for seeding. Where necessary,

Contractor will sod slopes and embankments, and remaining areas may be

seeded. A well-made lawn is desired, and Contractor will be responsible for

any necessary re-grading or reseeding required to produce an acceptable

grass as cover. The seed is to be of the same type of grass existing before

construction. The soil shall be fertilized with a commercial fertilizer of a grade

and at a rate recommended by vendor of seed. All seeded areas shall be

covered with clean straw uniformly distributed to approved density.

C. An official authorization to proceed with work shall be submitted from the Owner

to the Contractor on a work order basis.

D. Project locations shall be at various sites within the Smyrna Water service area

located in northern Rutherford County, TN.

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E. All work shall be performed in accordance with Smyrna Water Standard

Specifications.

F. Any exceptions or deviations to the specifications shall be indicated in writing

and submitted with the quotation in Section IV. All substitutions must be

approved by the Town of Smyrna.

G. Contract will be responsible for all Tennessee 1-Call locates and coordination

with other facilities.

WARRANTY

A. A 12-month warranty shall be provided on all materials and workmanship from the

date of official completion.

REFERENCES

A. Please provide three references with individual names and phone numbers of

similar projects completed (or in-progress) within the last 5 years.

1.

2.

3.

QUALITY ASSURANCE

A. All installed work shall be periodically inspected during installation to ensure

specification compliance.

GENERAL DESCRIPTION

A. The work performed under this project consists of furnishing all materials,

equipment, and labor for the replacement of water services and any related

appurtenances, including cold mix and ¼ down gravel when digging in the roadway

and yard restoration. In areas under concrete or asphalt surfaces, the Contractor

shall generate a repair cut sheet and submit it to Smyrna Utilities for final

permanent repair.

INSPECTION

A. Verify that the location is ready to receive work and the dimensions are as

indicated.

INSTALLATION

A. Installation shall comply with Smyrna Water installation specifications,

manufacturer's instructions, drawings, and recommendations.

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Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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