Project Information

Bid Title

MIAMI SPECIAL UTILITY AUTHORITY FIBER OPTIC EQUIPMENT

Issuing Agency

City of Miami

Location

Oklahoma

Published Date

Jan 16, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

C25-84

Original Source

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Bid Documents

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Project Description

Bid Number:	C25-84
Bid Title:	MIAMI SPECIAL UTILITY AUTHORITY FIBER OPTIC EQUIPMENT
Category:	Requests for Proposal - General
Status:	Open

Publication Date/Time: 1/16/2026 1:00 AM Closing Date/Time: 2/19/2026 1:00 PM Related Documents: C25-84 25-84 Equipment

Attachment Preview

MIAMI SPECIAL UTILITY AUTHORITY

SOLICITATION

Solicitation #: C25-84

Solicitation Type: Request for Formal Bid

Solicitation Issue Date: January16,2026

Title: MIAMI SPECIAL UTILITY AUTHORITY FIBER OPTIC EQUIPMENT.

Brief Description: The Miami Special Utility Authority (MSUA), located in Miami, Oklahoma

requests proposals from qualified Bidders for networking equipment, servers, storage

appliances, software, and rectifiers. These required products and performance conditions

are set forth in this Scope of Work and are summarized below as consisting of several

parts (each individually referred to as a Component).

Response Due Date: February 19, 2026,

Issued By Purchasing Agent, Brian Brassfield

Project Manager:

Name: Derric Lollar

Phone: 918 541 2532

Email: dlollar@miamiokla.net

Time: 1:00 PM CST

RETURN SEALED BID TO:

Purch. Agent: Brian Brassfield

129 5th AVE NW

MIAMI, OK 74354

1

MIAMI SPECIAL UTILITY AUTHORITY

INVITATION TO BID

Sealed Bids will be received by the Miami Special Utility Authority (“MSUA” or “Owner”) Purchasing Agent, Brian

Brassfield, at 1:00 PM. CST, Thursday February 19, 2026. All Bids that have been duly received by the appropriate

date and time will be opened in the Office of the Purchasing Agent, located in the Miami City Hall, 129 5th Ave. NW,

Miami, OK. Bids will be reviewed by staff and then submitted to the Board of Trustees of MSUA to be

considered/approved at a Regularly Scheduled Meeting held in the City Council Chambers at City Hall.

BID # C25-84

MIAMI SPECIAL UTILITY

FIBER OPTIC EQUIPMENT

Copies of Plans, Specifications, and Contract Documents are on file with the City of Miami, 129 5th NW,

Miami, Oklahoma 74354, (918) 541-6685 and are open to public inspection. A set of said documents may

be obtained by downloading from the Miami web site at www.miamiokla.net. The Owner reserves the

right to reject any or all Bids.

A. Bidders with questions concerning this invitation may contact Neil Shaw- Principal Uptown Services, LLC

(“Engineer”) at nshaw@uptownservices.com. MSUA will only respond to written questions related to

this Request for Sealed Formal Bid submitted by the question due date. All emails should have “Miami

Special Utility Authority Fiber Optic Equipment – QUESTIONS” in the subject line.

. Questions must be submitted no later than 5 P.M. CST, Monday January 26, 2026.

The bids filed with the MSUA shall be accompanied by a Bidder’s Bond for ten percent (10%) of the

total amount of the Bid, payable to the MSUA. The following bonds will be required from the

Successful Bidder:

 Payment Bond for payment of all materials used in the construction of such Improvements

in the Full Amount of the Contract Price

 Two-year Maintenance Bond in the Full Amount of the Contract Price

The Bidder must supply all the information required by the Bid or Bid Forms.

1. Bid Sheet (Find in Solicitation Appendices & Attachments – Attachment A-25-84 MSUA FTTP Equipment

Bid Schedule)

2. Bidder’s Response Sheet

3. Non-collusion Affidavit

4. Bid Bond for 10% of total Bid.

5. Authorization to Release Information

6. W-9

2

MIAMI SPECIAL UTILITY AUTHORITY

INSTRUCTIONS TO BIDDERS

EXAMINATION OF BID DOCUMENTS. Each Contractor by offering its Bid represents that it

has read and understands all documents comprising the Request for Formal Bids. The

Contractor shall include in its Bid any and all costs that may be necessary to complete the

work in accordance with the requirements of the Contractdocuments.

INTERPRETATION OF CONTRACT DOCUMENTS. Questions regarding documents,

discrepancies, omissions, or intent of the Specifications or drawings shall be submitted in

writing to the MSUA through the Engineer or Purchasing Agent at least seven (7) days prior

to opening of Bids to provide time for issuing and forwarding an addendum. Any

interpretation of the Contract Documents will be made only by addendum duly issued or

delivered by the MSUA to each person receiving a set of documents. The MSUA will not be

responsible for any other explanations or interpretation of the Contract Documents.

MATERIAL SUBSTITUTION. Each Contractor shall base its Bid upon the materials and

equipment as described in the Request for Formal Bids. The successful Contractor will not

be allowed to make any substitutions on its own initiative, but in each instance will be

required to obtain authorization from the MSUA before making substitutions in variance

with the requirements of the Contract Documents.

LOCAL CONDITIONS AFFECTING. Each Contractor shall visit the site of the work and

thoroughly and fully inform itself relative to construction hazards and procedure, labor, and

all other conditions and factors, local and otherwise, which would affect the prosecution and

completion of the Scope of Work and the cost thereof, including the arrangement and

conditions of existing structures and facilities affecting or which are affected by the Scope of

Work, access to the site, the availability and cost of labor, and available facilities for

transportation, handling and storage of materials and equipment. It is understood and

agreed that all such factors have been properly investigated and considered in the

preparation of every Bid submitted and there will be no subsequent financial adjustment to

any Contract award here under, even in the event the lack of such prior investigation affects

the cost of the Scope ofWork.

SUBSURFACE CONDITIONS. The Contractor shall be completely responsible for investigating

subsurface conditions that may affect the Scope of work and prepare its Bid accordingly. The

existence of unforeseen subsurface conditions, whether investigated or not, that adversely

affect the Scope of Work, shall not entitle the successful Contractor to any additional

compensation.

Miami Special Utility Authority, OK

MIAMI SPECIAL UTILITY AUTHORITY

QUALIFICATIONS OF CONTRACTOR. To assist in determining the best Bid in the interest of

MSUA, each Contractor must complete the attached “Qualification Statement of

Contractor” which seeks the following information: (a) address of permanent place of

business; (b) list of Contractor-owned equipment available to complete the Scope of Work

properly and expeditiously; (c) list of equipment Contractor expects to rent or lease to

complete the Scope of Work properly and expeditiously; (d) financial records showing

Contractor’s ability to meet obligations incident to the Scope of Work; and (e) list of similar

projects completed. Each Bidder must complete the attached “Qualification Statement of

Bidders.”

Each Contractor may be required to show that former and similar projects performed by it

have been handled in such manner that there are no just or proper claims pending against its

performance. No Contractor will be acceptable if it is engaged on any other project which

impairs its ability to finance this Contract or provide proper equipment for the proper

execution of same. Each Contractor shall demonstrate its ability by meeting all requirements

herein stipulated.

BID SECURITY. No Bid will be considered unless accompanied by a cashier’s check, a certified

check or a Bidder’s bond in the amount of ten (10) percent of the Bid, as a guarantee that if

the Bid is accepted, the Bidder will execute the agreement and file bonds and insurance as

required by the Contract documents within 10 days from and after the date of the

acceptance of the Bid by the MSUA.

RETURN OF BID SECURITIES. The security of all unsuccessful Bidders will be returned after

the execution of the agreement with the successful Bidder and the approval of its bonds and

insurance. If all Bids are rejected, all securities will be returned at the time of rejection.

AGREEMENT, BONDS, INSURANCE. The attention of Contractors is specifically directed to

the forms of agreement and bonds to be executed and the type of insurance to be taken out

in the event a Contract award is made. The Contractor, to whom the Scope of Work or any

portion thereof is awarded, will be required to furnish the following Surety Bonds and

Liability Insurance. An irrevocable letter of credit may be substituted for each bond if

approved by the MSUA Attorney.

 Statutory Bond. A statutory bond to the MSUA in an amount equal to 100% of the Contract

price.

 Maintenance Bond. A maintenance bond to the MSUA in an amount equal to the Contract

price to protect against defective workmanship and materials for a period of (2) two years

after acceptance of the awarded Scope of Work, and payment of all labor and materials

including the prime Contractor and all Subcontractors.

 Liability Insurance with necessary endorsements and certificate naming the MSUA as an

Additional Insured. The insurance policy shall provide coverage in the amount of One Million

Miami Special Utility Authority, OK

MIAMI SPECIAL UTILITY AUTHORITY

Dollars ($1,000,000) per occurrence and Five Million Dollars ($5,000,000) in the aggregate.

 Workers’ Compensation Insurance. In the absence of Workers’ Compensation insurance, a

signed affidavit for exempt status must be provided. The insurance policy shall provide

coverage in the amount of One Million Dollars ($1,000,000) per occurrence and Five Million

Dollars ($5,000,000) in the aggregate.

A letter of credit from a bank for the total amount of the Bid project may be used, if approved

by the Miami Special Utility Authority Attorney, in lieu of bonds.

BID SUBMITTAL. Each Bid, properly signed, together with all required submittals. Submit (5)

sealed hard copies and (1) digital copy (Thumb Drive). Print Company Name, Contact, Phone

Number and C25-84 Fiber Optic Equipment on box or envelope.

All costs incurred by the Bidder in preparing and responding to this Solicitation are the sole

responsibility of the Bidder. Any Bid submitted pursuant to this solicitation is at the sole risk

and responsibility of the party submitting such Bid.

WITHDRAWAL OF BID. Any Bid may be withdrawn at any time prior to the hour fixed in the

Request for Bid for the opening of Bids, provided that a request in writing, executed by the

Contractor, or its duly authorized representative, for the withdrawal of such Bid is filed with

the MSUA prior to the time specified for opening of Bids. The withdrawal of such Bid will not

prejudice the right of a Contract or to file a new Bid.

PENALTY FOR COLLUSION. If at any time it shall be found that the person, firm or

corporation to whom the Contract has been awarded has, in presenting any Contractor or

Bids, colluded with any other party or parties, then the Contract so awarded shall be null and

void, and the Contractor and its sureties shall be liable to the MSUA for all loss or damage

which the MSUA may suffer thereby, and the MSUA may advertise for new Bids for said

awarded Scope of Work. Contractors are required to submit a Non-collusion Affidavit with the

Bid submittal.

LICENSE. Each Contractor shall possess State and local licenses as are required by law and shall

furnish satisfactory proof to the MSUA upon request that the licenses are in effect during

the entire period of the Contract. All applicable laws, ordinances, rules, and regulations of

all authorities having jurisdiction over construction of the project shall apply to the Contract

throughout.

TITLE 18 COMPLIANCE. Compliance with Oklahoma’s General Corporation Act and the

Limited Liability Company Act is required before a Contract will be awarded. Each Bidder

representing a corporation, limited liability company, or other formal business structure,

agrees to provide upon request a Federal Employer’s Identification Number and proof of

lawful filing with the Oklahoma Secretary of State as required by Oklahoma’s General

Corporation Act and the Limited Liability Company Act. (See 18 O.S. §§ 1000-1144, 2000-

2060).

Miami Special Utility Authority, OK

Commodity Codes

• NAICS 237130Power and Communication Line and Related Structures Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 335921Fiber Optic Cable Manufacturing

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