Project Information

Bid Title

Student Mentoring Services

Issuing Agency

Roanoke City Public Schools

Location

Virginia

Published Date

Apr 8, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 3193

Original Source

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Bid Documents

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Project Description

Document Number	Documents	Due Date
RFP 3193	Student Mentoring Services Addendum #1	April 28, 2026

Attachment Preview

Purchasing Department

P. O. Box 13145 • Roanoke, VA 24031

(540) 853-1348 • Fax (540) 853-2836

March 23, 2026

REQUEST FOR PROPOSAL

RFP 3193

Notice is hereby given of the intention of the School Board for the City of Roanoke, Virginia, to contract for:

STUDENT MENTORING SERVICES

Proposal Submission Requirements

Proposals must be received by the Due Date and Time at bids.purchasing@rcps.info.

Due Date and Time: April 28, 2026; 3:00 P.M. (EST)

Announcement of Award: Upon the award or the announcement of the decision to award a contract

as a result of this Request for Proposal (“RFP”), the Director of Purchasing will publicly post such notice on the

Roanoke City Public Schools’ website (https://www.rcps.info/departments/fiscal-services/purchasing) (Click on

“Current Opportunities”) for a minimum 10-day period.

ROANOKE CITY SCHOOL BOARD

Eric Thornton

Purchasing Director

******************************************************************************************

Electronic Invitation to Bid/RFP Retrieval Instructions: Full copies of Requests for Proposals, Bids, and

Addenda must be retrieved over the Internet at the following address:

https://www.rcps.info/departments/fiscal-services/purchasing.

Click on “Current Opportunities”

***********************************************************************************************

This Public Body does not discriminate against Faith-Based Organizations

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TABLE OF CONTENTS

REQUEST FOR PROPOSAL

RFP 3193

STUDENT MENTORING SERVICES

I. PURPOSE

II. BACKGROUND

III. SCOPE OF SERVICES

IV. CONTRACT PERIOD

V. CALENDAR OF EVENTS

VI. PROPOSAL SUBMITTAL REQUIREMENTS AND PREPARATION

VII. EVALUATION AND AWARD OF CONTRACT

VIII. COOPERATIVE PROCUREMENT

IX. GENERAL TERMS AND CONDITIONS

X. SPECIAL TERMS AND CONDITIONS

XI. ADDITIONAL FORMS

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RFP 3193

STUDENT MENTORING SERVICES

I.

PURPOSE

The purpose of this RFP is to solicit sealed proposals through competitive negotiation for Student

Mentoring Services for Roanoke City Public Schools. Roanoke City Public Schools (“RCPS”, “Owner”,

or “Division”) intends to retain a qualified contractor(s) (“Contractor” or “Offeror”) to provide these

services for the Division. RCPS reserves the right to make an award to one or more qualified

offerors.

RCPS will select the Offeror or Offerors who, in the aggregate, most fully meet the Division's needs.

This document establishes the anticipated services to be performed and outlines the evaluation and

selection process. However, this document does not guarantee a contract.

II. BACKGROUND

Roanoke City Public Schools (“RCPS”) is a progressive urban school Division serving the City of

Roanoke, Virginia. The Division is comprised of seventeen elementary schools, five middle schools,

two high schools, the Roanoke Valley Governor’s School for Science and Technology, the Noel C.

Taylor Learning Academy, Forest Park Academy (which serves overage and under-credited middle

school and high school students), adult education programs, career and technical education

programs, preschool programs for low-income families, and after-school programs to assist

students needing additional instruction.

RCPS has approximately 13,700 students and approximately 2,200 employees.

III. SCOPE OF SERVICES

RCPS seeks to contract with a qualified service provider(s) to provide mentoring services to

identified at-risk students in grades K-12.

1) Mentoring services should include, but are not limited to, the following:

• Provide individual and small group mentoring sessions during the week for a selected group

of at-risk students.

• Provide multiple mentoring sessions to students during the week.

• Mentoring sessions during the normal school day and also after the normal school day.

• Mentoring sessions during winter break, spring break, and during the summer when

students are out of school.

• Offer family engagement workshops to help families better support and connect with their

students.

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• Offer field trips to small groups of students focusing on service-learning and/or college and

career readiness.

• The mentor coordinator will make weekly contact with the parents of mentored students

and address any concerns that occur during mentoring sessions.

• Collaborate with teachers, tutors, and academic instructors to assist with the academic and

non-academic progress of mentored students.

• The capacity to work with community resources to help students and families as needed.

• Periodic (at least monthly) student progress reports and future goal planning.

2) Outcomes of mentoring services should include, but are not limited to, the following:

• Increased class attendance by students.

• Fewer student discipline referrals and suspensions.

• Increased student self-regulation skills.

• Stronger connection between the school and the student’s family.

• Increased student self-confidence.

• Better decision-making by students.

• Increased student focus on career planning.

• Greater student academic achievement.

3) Preferred providers will:

• Have two or more years of experience mentoring at-risk students in grades K-12.

• Established connections with the City of Roanoke.

• Mentors should understand the communities of their students. Preferably, having grown

up in those communities.

Responding Offerors should include all services proposed for this project within the response. Final

scope of services will be determined during negotiation and within the contract.

IV. CONTRACT PERIOD

The initial contract period will be from July 1, 2026, until June 30, 2027. Upon the mutual agreement

of the parties in writing, non-exclusive contract(s) may be extended by RCPS for up to four (4)

optional one (1) year renewals.

V. CALENDAR OF EVENTS

Release RFP

Receive Written Inquiries (no later than)*

Answer Written Inquiries (no later than)**

Receive Proposals

Date

March 23, 2026

April 6, 2026

April 17, 2026

April 28, 2026

| 5:00 P.M.

| 5:00 P.M.

| 3:00 P.M.

*Questions regarding this RFP should be emailed to bids.purchasing@rcps.info.

**Answers will be posted to the RCPS Purchasing Department website as an addendum.

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VI. PROSPOSAL SUBMITTAL REQUIREMENTS AND PREPARATION

To be considered for selection, Offerors must electronically submit a complete response to

this RFP. Specifically, Offerors must provide one (1) original and one (1) redacted copy that omits

any proprietary or confidential information that the Offeror requests to be withheld from public

view.

Proposals shall be signed by an authorized representative of the Offeror. All information requested

should be submitted. Failure to submit all information requested may result in RCPS requiring

prompt submission of missing information and/or giving a lower evaluation of the proposal.

Proposals should be prepared simply and economically, providing a straightforward, concise

description of capabilities to satisfy the requirements of the RFP. Emphasis should be placed on

completeness and clarity of content. Proposals should be organized in the order in which the

requirements are presented in the RFP. All pages of the proposal should be numbered. Each

paragraph in the proposal should reference the paragraph number of the corresponding section of

the RFP. It is also helpful to cite the paragraph number, sub letter, and repeat the text of the

requirements as it appears in the RFP. If a response covers more than one page, the proposal

should contain a table of contents which cross references the RFP requirements. Information

which the Offeror desires to present that does not fall within any of the requirements of the RFP

should be inserted at an appropriate place or be attached at the end of the proposal and

designated as additional material.

Responses must be delivered not later than 3:00 P.M. on April 28, 2026, to

bids.purchasing@rcps.info.

Interested firms should submit a proposal that responds to the items listed below.

Proposals should be concise and address each item in the order outlined below:

1. Summarize the offeror’s general qualifications, background, number of employees, office

locations, etc.

2. Discuss the offeror’s previous relevant work experience with projects of this nature.

3. Comment on the offeror’s anticipated methodology, approach, and timetable for this

engagement.

a. Describe your company’s core capabilities and business approach.

b. Describe the key elements of your proposal. Highlight what differentiates your service

offerings from your competitors.

c. Outline how the requirements contained in this proposal will be met.

4. Comment on anticipated roles and responsibilities (as appropriate) of the offeror and the

Division administration in developing the requested services.

5. Indicate the anticipated fee and expense structure for the items listed in the Scope of Services

Section of this document. This may take the form of a rate structure.

6. Identify three of the firm’s recent reference clients and provide contact information.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611430Professional and Management Development Training
• NAICS 611710Educational Support Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.