Project Information

Bid Title

26-04 Annual Inspection and Preventative Maintenance of Generators

Issuing Agency

Bay County

Location

Florida

Published Date

Nov 12, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-04

Original Source

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Bid Documents

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Project Description

Bid Number:	26-04
Bid Title:	26-04 Annual Inspection and Preventative Maintenance of Generators
Category:	Goods and Services
Status:	Open

Description: INTRODUCTION The Bay County Board of County Commissioners (County) seeks bids from qualified contractors to provide all necessary labor, supervision, equipment, and parts for the performance of annual inspections, preventive maintenance, and load testing to generators at various locations as further described in Attachment 1 “Scope of Work” and “List of Generators”. SITE VISIT Vendors interested in scheduling a site visit to view specific generators should contact the appropriate department below: Facilities Maintenance: (850) 248-8120 Emergency Services: ( 850) 819-1719 Any discussions or questions identified during the Site Visits must be submitted in writing to For security reasons, you must enable JavaScript to view this E-mail address. . The COUNTY will issue a written summary of questions and answers as an addendum to this Invitation to Bid to all interested parties. BID DEADLINE/DELIVERY ELECTRONIC OR SEALED PAPER BIDS for ITB NO: 26-04 Annual Inspection and Preventative Maintenance of Generators will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (CST), Tuesday, November 18, 2025. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED. Bids for this solicitation may be submitted either electronically via OPENGOV PROCUREMENT or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11 th Street, Suite 2500, Panama City, Florida 32401. Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time. Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity. Special Accommodation:  Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department   at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening.   For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice). BID DOCUMENTS Electronic versions of the solicitation documents are available via OpenGov Procurement https://procurement.opengov.com/portal/baycountyfl Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, For security reasons, you must enable JavaScript to view this E-mail address. , 840 West 11 th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270. For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents. ADDENDA If any addenda are issued after the initial specifications are released, the County will post the addenda on the County website or OpenGov. It is the responsibility of the bidder prior to submission of any bid to check the above website or contact the Purchasing Department to verify any addenda issued.  The receipt of all addenda must be acknowledged on the addenda response sheet. Publication Date/Time: 10/16/2025 3:00 PM Publication Information: Bay County Legal Ad 10/16/2025 Closing Date/Time: 11/21/2025 2:00 PM Submittal Information: One original bid package Addendum Date/Time: N/A Contact Person: POINT OF CONTACT The County Purchasing Department will be the only point of contact for this ITB. Under no circumstances may a bidder contact any County Commissioner, County Administrator, or County employee concerning this ITB until after award. Any such contact may result in disqualification as per Bay County Code Section 2-124. QUESTIONS Bidders shall submit all questions, in writing, to the Purchasing Department via email Purchasing@baycountyfl.gov. All questions shall be submitted no later than 5:00 pm (CST) on Friday, November 7, 2025. Qualifications: QUALIFICATIONS Bidders shall provide proof of experience, knowledge and ability to perform the tasks considered and expected to be performed under this contract. All technicians must be Factory and/or Field Certified for the type work they will perform. See Attachment 1 Specification and Scope of Work for additional information regarding certifications. Related Documents: View Document(s)

Commodity Codes

• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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