Project Information

Bid Title

TE1165 - Sale of Surplus Equipment & Supplies

Issuing Agency

Park Hill School District

Location

Missouri

Published Date

Jun 1, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

TE1165 - Sale of Surplus Equipment & Supplies

Attachment Preview

RFB #TE1165

TECHNOLOGY SERVICES

7703 NW BARRY ROAD

KANSAS CITY, MO 64153

Phone: 816-359-6828

Email: RFP_Tech@parkhill.k12.mo.us

REQUEST FOR BID NUMBER: TE1165

The Park Hill School District, Technology Services, will accept separate sealed bids from qualified

persons or firms interested in providing the following:

SALE OF SURPLUS EQUIPMENT & SUPPLIES

IN ACCORDANCE WITH THE ATTACHED SPECIFICATIONS

BIDS MUST BE RECEIVED AND WILL BE OPENED AT

2:00 PM CST ON JUNE 24, 2026

PLEASE MARK YOUR ENVELOPE “SEALED BID No. TE1165 AND

RETURN 3 COPIES & 1 USB FLASH DRIVE TO:

Park Hill School District, Technology Services

7703 NW Barry Road

Kansas City, MO 64153

It is the responsibility of interested firms to check the District's website at:

http://www.parkhill.k12.mo.us/requests-for-proposals,

for any addendums prior to the opening date and time of this Bid. All addendums must be signed and

included with the submitted response.

Park Hill School District Technology Services

TE1165 – Sale of Equipment Surplus Supplies

Page 1

6/1/2026

RFB #TE1165

BID NUMBER: TE1165

QUESTIONS DUE: Friday, June 12, 2026

RESPONSE DUE: Wednesday, June 24, 2026

SIGNATURE PAGE

The undersigned, on behalf of the Bidder, certifies that: (1) this offer is made without previous understanding,

agreement or connection with any person, firm, or corporation making a bid on the same project: (2) is in all

respects fair and without collusion or fraud; (3) the person whose signature appears below is legally empowered

to bind the firm in whose name the bid is entered; (4) they have read the complete Request for Bid and

understand all provisions; (5) if accepted by Park Hill School District, this Bid is guaranteed as written and

amended and will be implemented as stated; and (6) mistakes in writing of the submitted Bid will be bidder

responsibility.

Name of Bidder:

Primary Contact:

Email Address:

Address:

City:

State:

Zip:

Phone Number:

Fax:

Signature: _____________________________________________________

Park Hill School District Technology Services

TE1165 – Sale of Equipment Surplus Supplies

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6/1/2026

RFB #TE1165

I. SCOPE

The Park Hill School District is soliciting bids from qualified persons or firms to purchase surplus technology

equipment and supplies from the District.

II. INSTRUCTIONS TO BIDDERS

A. All questions shall be submitted to RFP_Tech@parkhill.k12.mo.us and will be addressed by the District. If

there is significant information deemed necessary to be communicated to all potential bidders an

addendum(s) may be issued and posted on the District’s website. All addendums(s) must be signed and

included with submitted bid.

B. It is the responsibility of each bidder before submitting a bid to examine the bidding documents thoroughly

and request an interpretation or clarifications soon after discovering any conflicts, ambiguities, errors, or

omissions in the bidding documents. Requests for clarification must be received no later than Friday, June

12, 2026.

C. The District reserves the right to reject any and all bids, to waive technical defects in bids, and to select the

bid(s) deemed most advantageous to the District.

D. The District reserves the right to award this contract in its entirety or to split the contract between bidders,

whichever is in the best interest of the District. The District may accept any item or group of items of the

bid unless qualified by specific limitation of the bidder.

E. Bids submitted on separate forms are not acceptable unless specified in the bid document. Failure to

complete bid forms to the satisfaction of Technology Services may result in the rejection of your bid.

F. Acceptance of this bid or any part thereof, in writing, within one hundred twenty (120) days after the closing

date by Technology Services shall constitute a legal and binding agreement; wherein, the supplier shall

furnish the supplies or material in accordance with the specifications and bid offer on the written order of

the Superintendent.

G. The bidder shall provide all transportation, labor, materials, and equipment to perform the work. Prices shall

include F.O.B. destination and inside delivery. In the event of errors in extension of total price(s), the unit

price(s) shall prevail.

III. BUYER REQUIREMENTS

A. The buyer must execute and abide by the terms of the Agreement, including agreeing to properly dispose

of the Equipment at the end of its useful life.

B. The buyer must provide payment in full at the time of pickup in the form of a cashier’s check. Equipment

pickup and payment may be scheduled on different days as necessary. Payment must be made before pickup

if on different days.

C. The buyer must pay any and all taxes due. The Park Hill School District is a tax-exempt organization and does

not collect taxes.

D. The buyer is responsible for transferring and/or obtaining any registration and insurance required for the

Equipment.

E. The buyer must be able to accept responsibility for the Equipment upon purchase.

F. Buyer is responsible for transportation, labor, materials, equipment and all costs associated with the transfer

of ownership.

Park Hill School District Technology Services

TE1165 – Sale of Equipment Surplus Supplies

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6/1/2026

RFB #TE1165

IV. TERMS & CONDITIONS

In submitting a response to this Request for Bid vendors hereby understand the following:

A. Park Hill School District reserves the right to reject any and/or all bids and responses to these and/or related

documents, to accept any item(s) in the bids, to waive any irregularity in the bids, and further if determined

to be non-responsive in any form, or if determined to be in the best interest of Park Hill School District.

B. That Bidder, if an individual, is of lawful age and competent to enter into and perform the Work

contemplated and, if a corporation, is duly incorporated and authorized to do business in this state.

C. That this Bid is made without any understanding or agreement with any other person, firm or corporation

making a Bid for the same purpose. That this Bid is made without any understanding or agreement with any

other person, firm or corporation that such person, firm or corporation refrain from bidding and this Bid is

in all respects fair and without collusion or fraud.

D. That no member of the Board of Education of this District, nor any officer, employee or person whose salary

is paid by said District, in whole or in part, is directly or indirectly interested in this Bid or any labor or material

to be supplied under any Contract or any portion of the profits.

E. That the prices stated herein are net, exclusive of all federal, state and municipal sales and excise taxes.

F. Alternate bids (two or more bids submitted) will be considered for an award. Park Hill School District reserves

the right to make the final determination of actual equivalency or suitability of such bids with respect to

requirements outlined herein. The bids submitted, and any further information acquired through interviews,

will become and is to be considered a part of the final completed contract. If there is any variance or conflict,

the bid specifications will control.

G. Bidders MUST mail completed copies of this entire document to the Park Hill School District Technology

Services at 7703 NW Barry Road, Kansas City, MO 64153 on or before the date and time specified.

H. It is the responsibility of each bidder, before submitting a bid, to examine the documents thoroughly, and

request written interpretation or clarifications soon after discovering any conflicts, ambiguities, errors,

omissions in the bidding documents. Requests for clarification must be sent to:

RFP_Tech@parkhill.k12.mo.us and received no later than Friday, June 12, 2026. The email must contain

this bid number, name, date and numbered questions. Park Hill School District will not answer questions

transmitted through facsimile or methods other than set forth in this paragraph. All questions will be

answered in an addendum, within 5 working days after question due date. Park Hill School District is not

responsible for questions not received on or before the due date, including emails lost due to spam filters

or technical issues.

I. Bids submitted may not be withdrawn for a period of 14 days immediately following the opening of this

Request for Bid.

J. All requested information must be supplied. If bidders cannot respond to any part of this request, bidders

should state the reason they cannot respond and note an exception. Bidders may provide supplemental

information to assist Park Hill School District in analyzing its bid.

Park Hill School District Technology Services

TE1165 – Sale of Equipment Surplus Supplies

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RFB #TE1165

K. If the bidder refuses or fails to make deliveries of the materials within the times specified on the face of the

Request for Bid or purchase order, Park Hill School District may, by written notice, terminate the contract or

purchase order.

L. The successful bidder will hold and save Park Hill School District, and its officers, agents, servants/employees

harmless from liability of any patented, or unpatented invention, process, article, or appliance

manufactured, or used in the performance of the contract, including its use by Park Hill School District.

Vendors working on Park Hill School District property or on behalf of Park Hill School District will be required

to carry minimum insurance listed in bid document.

M. Contracts entered into based on submitted bids are revocable if contrary to law.

N. All project participants, consultants, engineers, contractors and subcontractors, must comply with all

applicable Federal, State and Local laws pertaining to contracts entered into by governmental agencies. All

participants must comply with the Americans with Disabilities Accessibility Guidelines (ADAAG).

O. The bidder responding to this bid solicitation proposes to furnish all materials, labor, supplies, equipment

and incidentals necessary to provide the equipment/materials/services described herein in accordance with

the Notification of Solicitation (if applicable), Request for Information (if applicable), Request for Bid,

Addenda, Contract, Bonds, Insurance, Plans, Specifications, any Instructions, Mandatory Requirements and

Conditions.

P. The bidder hereby certifies that he or she has carefully examined all of the documents for the project, has

carefully and thoroughly reviewed this Request for Bid, has inspected the location of the project (if

applicable), and understands the nature and scope of the work to be done; and that this bid is based upon

the terms, specifications, requirements, and conditions of the Request for Bid documents. The bidder further

agrees that the performance time specified is a reasonable time, having carefully considered the nature and

scope of the project as aforesaid.

Q. It will be understood that any bid and any and/or all referencing information submitted in response to this

Request for Bid will become the property of Park Hill School District and will not be returned. As an

educational entity, Park Hill School District is subject to making records available for disclosure after Board

of Education approval of the recommendation.

R. Park Hill School District will not be responsible for any expenses incurred by any vendor in the development

of a response to this Request for Bid including any onsite (or otherwise) interviews and/or presentations,

and/or supplemental information provided, submitted, or given to Park Hill School District and/or its

representatives. Further, Park Hill School District will reserve the right to cancel the work described herein

prior to issuance and acceptance of any contractual agreement/purchase order by the recommended

vendor even if the Board of Education has formally accepted a recommendation.

S. By submission of a response, the bidder agrees that at the time of submittal, he or she: (I) has no interest

(including financial benefit, commission, finder's fee, or any other remuneration) and will not acquire any

interest, either direct or indirect, that would conflict in any manner or degree with the performance of

Park Hill School District Technology Services

TE1165 – Sale of Equipment Surplus Supplies

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6/1/2026

Commodity Codes

• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

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