Project Information

Bid Title

World Cup Community Watch Parties and Cultural Celebration Events

Issuing Agency

City of Lawrence

Location

Kansas

Published Date

Feb 22, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: World Cup Community Watch Parties and Cultural Celebration Events

Addenda: 1

Release Date: 2/10/2026

Due Date: 3/3/2026

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World Cup Community Watch Parties and Cultural Celebration Events

Last updated by Addendum #1 on Feb 21, 2026 3:24 AM See what changed

Request For Proposal

Parks, Recreation & Culture

95383 , 96205 , 96234 , 96260

Project ID: RFP-2600010

Release Date: Tuesday, February 10, 2026

· Due Date: Tuesday, March 3, 2026 3:30pm

Posted Tuesday, February 10, 2026 4:45pm

All dates & times in Central Time

Draft Response Events RSVP No Bid8 days, 19 hours, 43 minutes

Post Information

Posted At:Tue, Feb 10, 2026 4:45 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Lawrence (City) is a host city for the 2026 World Cup and is seeking proposals from qualified individuals, organizations, and entities to design, produce, and manage World Cup–related community events and watch parties during the tournament period.

The purpose of this Request for Proposals (RFP) is to provide an equitable opportunity for all interested and qualified proposers to submit creative, inclusive, and impactful event concepts that promote community engagement, celebrate global culture, and generate positive economic impact within Lawrence.

These events are intended to serve as safe, family-friendly, and culturally enriching gatherings that bring residents and visitors together to celebrate international sport, cultural diversity, and Lawrence’s role as a host city for a World Cup Base Camp team.

• The awardee will need to comply with any trademark and branding restrictions as outlined by the official guidebook. If compliance is not followed, the awardee (and not the City of Lawrence) shall be liable for any violations.

Background

The City of Lawrence, Kansas, is honored to serve as a host city for the 2026 World Cup, welcoming a World Cup Base Camp team and joining a global network of communities celebrating one of the world’s most significant sporting events. This designation presents a unique opportunity for Lawrence to showcase its vibrant cultural identity, strong sense of community, and commitment to inclusive, high-quality public programming on an international stage.

Lawrence is widely recognized for its dynamic arts and culture scene, engaged residents, family-friendly amenities, and strong tradition of hosting successful community events. As a World Cup host city, Lawrence seeks to build upon these strengths by creating accessible, welcoming, and culturally enriching experiences that reflect the global spirit of the tournament while remaining grounded in local values.

The City is therefore seeking proposals from qualified individuals, organizations, and entities to design, produce, and manage World Cup–related community events and watch parties throughout the tournament period. These events are envisioned as safe, inclusive, and engaging gatherings that bring together residents, visitors, and international guests to celebrate global sport, cultural diversity, and Lawrence’s role in the World Cup.

In addition to fostering community pride and cultural exchange, the City intends for these events to generate positive economic impact for local businesses, artists, vendors, and hospitality partners. Successful proposals will demonstrate creativity, operational excellence, and a strong understanding of Lawrence’s community character, while advancing the City’s goals of equity, accessibility, and broad public engagement.

Through this Request for Proposals, the City of Lawrence seeks to provide an equitable opportunity for all interested and qualified proposers to contribute innovative concepts that enhance the World Cup experience, strengthen community connections, and leave a lasting positive legacy for Lawrence beyond the tournament itself.

Timeline

Issue Date:

February 10, 2026

Pre-Proposal Meeting (Non-Mandatory):

February 17, 2026, 4:00pm

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODYyM2Q2YTgtNTlkNC00NjgxLTk0ODQtYWUzNTBiMTcwZTI3%40thread.v2/0?context=%7b%22Tid%22%3a%22d27e980f-f122-480a-9ba9-5032f185971b%22%2c%22Oid%22%3a%22aa6d62f1-4889-4c40-b29b-0d7b4e2bef38%22%7d

Questions Deadline:

February 25, 2026, 12:00pm

Closing Date:

March 3, 2026, 3:30pm

Commodity Codes

• NAICS 541620Environmental Consulting Services
• NAICS 541720Research and Development in the Social Sciences and Humanities
• NAICS 561920Convention and Trade Show Organizers
• NAICS 611430Professional and Management Development Training

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