Project Information

Bid Title

Event Funded Hotel Room Blocks

Issuing Agency

The Military College of South Carolina

Location

South Carolina

Published Date

Apr 3, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 26012-JD

Original Source

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Bid Documents

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Project Description

Solicitation Number	Description	Issue Date	Due Date
RFQ 26012-JD	Event Funded Hotel Room Blocks	April 3, 2026	April 20, 2026

Attachment Preview

Request for Quote

Date Issued

Procurement Officer

Phone

E-Mail Address

RFQ 26012-JD

April 3, 2026

James de Luca, CPPO

843-953-6861

jdeluca@citadel.edu

DESCRIPTION: The Citadel is seeking written quotes for Event Funded Hotel Room Blocks

for two events in June 2026.

SUBMIT WRITTEN QUOTE by: Monday, April 20, 2026 at 11:00 AM via email

attachment to the Procurement Officer listed above.

QUESTIONS: All questions regarding this quote request shall be submitted in writing to the

email address of the Procurement Officer listed above at least two (2) business days before

quotes are due.

Hotel Room Blocks:

Scope of Work:

We request a quote to provide the following room blocks on the dates specified:

UnboxingCT - June 8-12

-Approximately 100 rooms

-Need location for shuttle bus to pick up teachers

-Can be more than 1 property in close proximity

-Less than 5 miles from The Citadel

Cost per room - _______________

CSPDWeek - June 21-26

-Approximately 200 rooms

-Need location for shuttle bus to pick up teachers

-Can be more than 1 property in close proximity

-Less than 5 miles from The Citadel

Cost per room - _______________

The Citadel reserves the right to make award(s) either by item or lot to one or multiple responsible

and responsive offerors.

Vendors who are claiming preferences must make it clear which preferences are being

requested and include a signed copy of this page with their quote.

US End Product____

SC End Product____

Resident Vendor____

Resident Contractor____ Resident Sub-Contractor____

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law

governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products.

This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at

www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM,

REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY

REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE

CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office

in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C) (1) (i) & (ii)) or

the Resident Contractor Preference (11-35-1524(C) (1) (iii)). Accordingly, you must provide this information to qualify for the preference.

An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____ In-State Office Address same as Home Office Address

____ In-State Office Address same as Notice Address (check only one)

HOME OFFICE ADDRESS (Address for Offeror's home office / NOTICE ADDRESS (Address to which all procurement and contract

principal place of business)

related notices should be sent.) (See "Notice" clause)

_________________________________________________

Area Code - Number - Extension

Facsimile

_________________________________________________

E-mail Address

You must submit a signed copy of this form with your quote if claiming any vendor preferences.

NAME OF OFFEROR (Full legal name of business submitting the offer)

AUTHORIZED SIGNATURE

Any award issued will be issued to, and the contract will be formed with, the

entity identified as the Offeror. The entity named as the offeror must be a

single and distinct legal entity. Do not use the name of a branch office or a

division of a larger entity if the branch or division is not a separate legal

entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

DATE SIGNED

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

PRINTED NAME & TITLE (Name and Business title of person signing above)

STATE VENDOR NO.

TAXPAYER IDENTIFICATION NO.

(Register to Obtain S.C. Vendor No. at www.procurment.sc.gov)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation)

Rev 04/2021

Commodity Codes

• NAICS 721110Hotels (except Casino Hotels) and Motels

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