Project Information

Bid Title

RFP: EMINENT DOMAIN LEGAL SERVICES

Issuing Agency

City of Minot

Location

North Dakota

Published Date

Dec 10, 2025

Closing Date

Dec 29, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	RFP: EMINENT DOMAIN LEGAL SERVICES
Category:	City Clerk
Status:	Open

Description: City of Minot, ND Request for Proposals Eminent Domain Legal Services December 2025 Overview The City of Minot is requesting proposals to retain eminent domain legal services in support of the on-going home acquisition and buyout program. Additional information about this solicitation is available at https://www.minotnd.gov. Funding for these services will come from United States Department of Housing and Urban Development Community Development Block Grant National Disaster Resilience (CDBG-NDR) grant and North Dakota Department of Water Resources (DWR).  The consultant must follow CDBG-NDR regulations as well as the DWR cost-share policies.  Appropriate language will be incorporated into the consultant contract and strict compliance with all rules and regulations shall be required. Scope of Services Provide legal advice to the City on issues surrounding potential and on-going eminent domain related actions. Represent the City as counsel in eminent domain litigation related matters as a Special Assistant City Attorney. Provide legal advice to the City on various home acquisition and buyout projects that appear to be heading towards eminent domain Work with the City’s Finance Department, who oversees the city’s home acquisition and buyout program, as required. Provide any other services related to eminent domain as needed and directed by the City. The selected attorney/firm acknowledges that they shall be prohibited from representing other clients whose interests are adverse to that of Minot, or whose case(s) requires filing any form of litigation against Minot. Submission Deadline Deadline for submittal: To be considered for award, a bid or proposal must be received and accepted by the City Clerk at City Hall by 12 P.M. CST on December 29, 2025. Each package shall be clearly marked with the applicable solicitation number and title. Ensure that your bid or proposal is securely sealed in an opaque envelope/package to provide confidentiality of the bid or proposal prior to the solicitation closing.  If you plan on submitting your bid or proposal IN PERSON, please bring it to: City of Minot Attn: Mikayla McWilliams 10 3rd Ave SW Minot, ND 58701 If you submit your bid or proposal by mail or overnight service, please mail it to: City of Minot Attn: Mikayla McWilliams PO Box 5006 Minot, ND 58702-5006 Facsimile (fax) or electronic submissions (e-mail) will not be accepted. Publication Date/Time: 12/10/2025 12:00 AM Publication Information: Minot Daily News December 10th and 17th Closing Date/Time: 12/29/2025 12:00 PM Submittal Information: Submit to City Clerk Related Documents: RFP for Eminent Domain Services 2025

Attachment Preview

City of Minot, ND

Request for Proposals

Eminent Domain Legal Services

December 2025

Section 1.1: RFP Purpose

The purpose of this request for proposal solicitation is to retain eminent domain legal

services in support of the City of Minot's on-going home acquisition and buyout program.

Funding for these services will come from United States Department of Housing and Urban

Development Community Development Block Grant National Disaster Resilience (CDBG-

NDR) grant and North Dakota Department of Water Resources (DWR). The consultant must

follow CDBG-NDR regulations as well as the DWR cost-share policies. Appropriate

language will be incorporated into the consultant contract and strict compliance with all

rules and regulations shall be required.

Appropriate language will be incorporated into the consultant contract and strict

compliance with all rules and regulations shall be required. Attention of respondents is

particularly called to the federal requirements as to conditions of employment to be

observed under the contract; Section 3, Segregated Facility, Section 109, Title VI, and EO

11246.

The City of Minot welcomes proposals from Section 3 businesses, along with Women and

Minority Business Enterprises.

Section 1.2: Designated Procurement Representative

Questions concerning any portion of this solicitation shall be directed in writing [e-mail

accepted] to the below named individual who shall be the o icial point of contact for this

solicitation. Questions should be submitted no later than five (5) working days before the

opening date.

City of Minot

Attn: David Lakefield

10 3rd Ave SW

Minot, ND 58701

Phone: 701-857-4784

E-mail: finance@minotnd.gov

No answers given in response to questions submitted shall be binding, upon this

solicitation unless released in writing as an addendum to the solicitation by the City of

Minot, ND.

Section 1.3: Method of Award - Considering Qualifications and Pricing

Page 1 of 8

The designated procurement representative will be the sole point of contact for all

respondents.

Responses will be evaluated and award will be made to the vendor which submits the

overall proposal that is judged to provide the best value to the City. Responses will be

evaluated based upon the following criteria:

1. Qualifications.

2. Proposed cost/fee schedule.

3. Reports from references.

4. Responsiveness and completeness of the written proposal to these instructions

with regard to the Scope of Services.

5. Other relevant criteria.

Potential points are: qualification (20), proposed cost/fee schedule (10), reports from

references (25), responsiveness and completeness of the written proposal (40), other

relevant criteria (5).

Section 1.4: Term of Contract - Upon Delivery

This contract shall be e ective immediately following the date of execution by the City and

remain in e ect for twelve (12) months. The contract prices resulting from this solicitation

shall prevail for the full duration of the initial contract term.

Section 1.5: Option to Renew

Prior to, or upon completion, of the initial term of this contract, the City shall have the

option to renew this contract for two (2) additional twelve (12) month periods under the

same terms and conditions. Continuation of the contract beyond the initial period, and any

option subsequently exercised, is a City prerogative, and not the right of the vendor.

Section 1.6: Method of Payment - Monthly Invoices

The proposer shall submit monthly invoices by the tenth (10th) calendar day of each

month. These invoices shall be submitted to the City Finance Department. The invoices

shall reflect the type of service provided to the City by sta members in the prior month.

All invoices shall contain the contract number, date and location of delivery or service,

signature of legal representative of the firm, and confirmation of acceptance of the goods

or services by the appropriate City representative. All invoices must be supported with

time reports of each individual with hours billed on the invoice. Failure to submit invoices

in the prescribed manner will delay payment.

Section 1.7: Insurance

Each vendor shall include in its solicitation response package: proof of insurance

capabilities, including, but not limited to, the following requirements:

An original certificate of insurance, indicating that the awarded vendor has coverage in

accordance with the requirements of this section, shall be furnished by the vendor to the

Page 2 of 8

Designated Procurement Representative within five (5) working days of such request and

must be received and accepted by the City prior to contract execution and/or before any

work begins.

The vendor shall provide and maintain at all times during the term of any contract , without

cost or expense to the City, policies of insurance, with a company or companies authorized

to do business in the State of North Dakota , and which are acceptable to the City, insuring

the vendor against any and all claims, demands or causes of action whatsoever, for injuries

received or damage to property relating to the performance of duties, services and/or

obligations of the vendor under the terms and provisions of the contract. The vendor is

responsible for timely provision of certificate(s) of insurance to the City at the certificate

holder address evidencing conformance with the contract requirements at all times

throughout the term of the contract.

Such policies of insurance, and confirming certificates of insurance, shall ensure the

vendor is in accordance with the following minimum limits:

General liability insurance with the following minimum limits and coverage:

Each Occurrence/General Aggregate $2,000,000

Products-Completed Operations $2,000,000

Personal & Adv. Injury

$1,000,000

Fire Damage $50,000

Medical Expense $5,000

Contractual Liability Included

Automobile liability insurance, including owned, non-owned, and hired autos with the

following minimum limits and coverage:

Combined Single Limit $2,000,000

Workers' compensation insurance, as indicated below. If not required by law to maintain

workers compensation insurance, the vendor must provide a notarized statement that if he

or she is injured; he or she will not hold the City responsible for any payment or

compensation.

Employers Liability insurance with the following minimum limits and coverage:

Each Accident

$2,000,000

Disease -Each Employee $2,000,000

Disease-Policy Limit $2,000,000

Professional liability insurance with minimum limits of $2,000,000 and annual aggregate of

$2,000,000.

Page 3 of 8

City of Minot shall be named as additional insured as their interest may appear on all

applicable liability insurance policies.

The certificate(s) of insurance shall provide for a minimum of sixty (60) days prior written

notice to the City of any change, cancellation, or nonrenewal of the provided insurance. It

is the vendor's specific responsibility to ensure that any such notice is provided within the

stated timeframe to the certificate holder.

Certificate(s) of insurance shall identify the applicable solicitation RFP number in the

Description of Operations section of the Certificate.

Certificate holder shall be:

City of Minot

10 3rd Ave SW

Minot, ND 58701

Certificates of insurance shall evidence a waiver of subrogation in favor of the City, that

coverage shall be primary and noncontributory, and that each evidenced policy includes a

Cross Liability or Severability of Interests provision, with no requirement of premium

payment by the City.

The Proposer shall be responsible for subcontractors and their insurance. Subcontractors

are to provide certificates of insurance to the prime vendor evidencing coverage and terms

in accordance with the Proposer’s requirements.

All self-insured retentions shall appear on the certificate(s) and shall be subject to

approval by the City. At the option of the City, the insurer shall reduce or eliminate such

self-insured retentions, or the vendor or subcontractor shall be required to procure a bond

guaranteeing payment of losses and related claims expenses.

The City shall be exempt from, and in no way liable for, any sums of money, which may

represent a deductible or self-insured retention in any insurance policy. The payment of

such deductible or self-insured retention shall be the sole responsibility of the vendor

and/or sub-contractor providing such insurance.

Failure to obtain and maintain such insurance as set out above will be considered a breach

of contract and may result in elimination of the contract for default.

Neither approval by the City of any insurance supplied by the Proposer, nor a failure to

disapprove that insurance, shall relieve the Proposer of full responsibility for liability,

damages, and accidents as set forth herein.

Section 1.8: Delivery

Services shall be rendered as stated herein.

Page 4 of 8

Section 1.9: Acceptance of Services

The services rendered as a result of an award from this solicitation shall not be deemed

complete, until accepted by the City and shall be in compliance with the terms herein, fully

in accord with the specifications and of the highest quality.

In the event that the service does not conform to the specifications, the City reserves the

right to terminate the contract and will not be responsible to pay for any such service.

Section 1.10: Delivery of Solicitation Response

Deadline for submittal: To be considered for award, a bid or proposal must be received and

accepted by the City Clerk at City Hall by 12 P.M. CST on December 29, 2025.

Each package shall be clearly marked with the applicable solicitation number and title.

Ensure that your bid or proposal is securely sealed in an opaque envelope/package to

provide confidentiality of the bid or proposal prior to the solicitation closing. If you plan on

submitting your bid or proposal IN PERSON, please bring it to:

City of Minot

Attn: Mikayla McWilliams

10 3rd Ave SW

Minot, ND 58701

If you submit your bid or proposal by mail or overnight service, please mail it to:

City of Minot

Attn: Mikayla McWilliams

PO Box 5006

Minot, ND 58702-5006

Facsimile (fax) or electronic submissions (e-mail) will not be accepted.

Section 1.11: Completion Requirements for Request for Proposal (RFP)

One (1) original proposal and four (4) complete copies of the proposal submitted by the

Proposer shall be sealed and delivered to the City Clerk’s O ice no later than the o icial

closing date and time. Any proposal received after this time will not be considered and will

be returned unopened to the submitter. The City is not liable or responsible for any costs

incurred by any Proposer in responding to this RFP including, without limitation, costs for

product and/or service demonstrations if requested. When you submit your proposal, you

are making a binding o er to the City.

Each proposal shall be prepared simply and economically, providing a straightforward,

concise description of the proposer’s capabilities to satisfy the conditions and

requirements of this RFP. Fancy bindings, colored displays, and promotional material are

Page 5 of 8

Commodity Codes

• NAICS 541110Offices of Lawyers

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.