Project Information

Bid Title

DEBRIS MONITORING SERVICES

Issuing Agency

Macon Bibb County

Location

Georgia

Published Date

May 13, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-045-LH

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

26-045-LH DEBRIS MONITORING SERVICES (6/4/26)

May 13, 2026

Published by ntharpe

I. General

A. Invitation

1. Notice is hereby given that Macon-Bibb County will receive sealed bids in the Macon-Bibb County Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, until 12:00 noon at the time legally prevailing in Macon, Georgia on Thursday, June 4, 2026, Debris Monitoring Services for the Macon-Bibb County Government.

2. NO BIDS WILL BE ACCEPTED AFTER THE ABOVE TIME.

3. Bids will be publicly opened and read in the Procurement Department Conference Room on Thursday, June 4, 2026, at 2:00 p.m.

4. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Small Business Affairs at (478) 300-2297 or cstephens@maconbibb.us .

B. Bid Documents

1. Bid documents may be examined and obtained on Macon-Bibb County website to be viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

Sealed Bids

2. Do not edit any other required documents (Attachment A).

C. Pre-Bid

A pre-bid conference is scheduled for 10:00 a.m., Wednesday, May 20, 2026, in the Procurement Conference Room, Suite 308, 3rd Floor, 700 Poplar Street, Macon, GA 31201. This pre-bid is mandatory; contractor must be present in order to submit a response. Deadline for submitting questions is Friday, May 22, 2026, at 3:00 pm. Questions to be submitted via email to Lhardwick@maconbibb.us

26-045-LH Debris Monitoring Services

Attachment A

SEALED Bids shall be delivered or mailed to:

Macon-Bibb County Procurement Department

Attn; Laura Hardwick

700 Poplar Street

Suite 308

Macon, GA 31201

478-803-0550

lhardwick@maconbibb.us

Mark the outside of the envelope 26-045-LH Debris Monitoring Services

Attachment Preview

INVITATION FOR BID

FOR

Debris Monitoring Services

BID NUMBER: 26-045-LH

990-60

990-30

MACON-BIBB COUNTY, GEORGIA

ISSUED: May 7, 2026

BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, June 4, 2026

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon-Bibb County City Hall

Macon, Georgia 31201

I. General

A.

Invitation

1. Notice is hereby given that Macon-Bibb County will receive sealed bids in the Macon-Bibb

County Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, until

12:00 noon at the time legally prevailing in Macon, Georgia on Thursday, June 4, 2026,

Debris Monitoring Services for the Macon-Bibb County Government.

2. NO BIDS WILL BE ACCEPTED AFTER THE ABOVE TIME.

3. Bids will be publicly opened and read in the Procurement Department Conference Room on

Thursday, June 4, 2026, at 2:00 p.m.

4. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to

participate in the solicitation process. Additionally, respondents are encouraged to use

M/W/DBE subcontractors where possible. Small and other disadvantaged businesses

requiring assistance with the competitive process can contact Charise Stephens, Small

Business Affairs at (478) 300-2297 or cstephens@maconbibb.us .

B.

Bid Documents

1. Bid documents may be examined and obtained on Macon-Bibb County website to be viewed

and downloaded from one of the links included below:

Georgia Procurement Registry website

http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

Sealed Bids

2. Do not edit any other required documents (Attachment A).

C.

Pre-Bid

A pre-bid conference is scheduled for 10:00 a.m., Wednesday, May 20, 2026, in the

Procurement Conference Room, Suite 308, 3rd Floor, 700 Poplar Street, Macon, GA 31201.

This pre-bid is mandatory; contractor must be present in order to submit a response.

Deadline for submitting questions is Friday, May 22, 2026, at 3:00 pm. Questions to be

submitted via email to Lhardwick@maconbibb.us

SEALED Bids shall be delivered or mailed to:

Macon-Bibb County Procurement Department

Attn; Laura Hardwick

700 Poplar Street

Suite 308

Macon, GA 31201

478-803-0550

lhardwick@maconbibb.us

Mark the outside of the envelope 26-045-LH Debris Monitoring Services

D.

Validity

1. No bid may be withdrawn for a period of sixty (60) days after time has been called on date of

bid opening.

2. All prices shall be Delivered prices, FOB Destination, after deducting all non–applicable

taxes, delivered to each requesting department or office. Vehicles shall be ready to use.

E.

Contract Award

1. The contract, if awarded, will be based on Total Bid Price.

F.

Payment Conditions

1. The Project Manager for Debris Removal will collect material tickets, measure and inspect

work completed to date on said job and report to the Project Manager for payment.

2. Change orders are issued for any variance from contract or plan sheets.

3. Any unauthorized work or material change will not be paid for unless a change order has

been issued.

G.

Forms

1. The enclosed Macon-Bibb County bid form shall be used; use of other documents may deem

the bid non-responsive. Additionally, all submission documents should be completed and

included with the bid; failure to include completed, signed, and notarized forms (as

applicable) may deem the bid non-responsive.

H.

Local Preference

1. Macon-Bibb County reserves the right to award bids to County businesses and merchants

whose bid is within 5% (five percent) of the lowest responsive and responsible bid which

conforms to the Invitation to Bid INSTRUCTIONS TO BIDDERS.

2. No consideration will be given any claim based on lack of knowledge of existing conditions,

except where the Contract Documents make definite provisions for adjustment of cost or

extension of time due to existing conditions that cannot be readily ascertained.

I.

Document Discrepancies

1. Should the bidder find discrepancies in, or omissions from the documents, he shall at once

notify the Macon-Bibb County Procurement Department.

2. Requests for Interpretations of Drawings and Specifications shall be made in writing to the

Macon-Bibb County Procurement Department not later than seven (7) days prior to receipt of

bids, email preferred to lhardwick@maconbibb.us.

3. Any subsequent instructions to bidders will be issued in the form of addenda to the

specifications and sent to the bidder. All addenda shall be enumerated in the Bid Form.

4. All definitions set forth in the specifications are applicable to this Instruction to Bidders, the

Bid Form and the proposed Contract Documents including, but not limited to, drawings,

project manual, and any addenda issued prior to receipt of bids.

a) Addenda are written or graphic instruments issued prior to the execution of the Contract

that may modify or interpret the bidding documents by deletion, additions, clarifications,

or corrections.

b) Addenda will become part of the Contract Documents when the Contract is executed.

J.

Submittals

1. In order for bids to be considered, the complete bid document package should be submitted

including each of the following completed documents.

a) Bid Form

b) Bidder’s Qualification Form

c) List of Sub-Contractors

d) Minority Participation Goal

e) Financial & Legal Stability Statement

f) Bid Bond in amount of 5% of the total base bid.

g) E-Verify Affidavit

h) Non-Collusion Affidavit

II. Instructions To Bidders

A. Definitions

1. Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in these

specifications, it shall mean Macon-Bibb County, a political subdivision of the State of

Georgia acting through the Macon-Bibb County Board of Commissioners.

2. Wherever the term “work” occurs in these specifications, it shall mean the work as defined

herein, including, all labor, materials, equipment, transportation, and supervision necessary to

complete the contract.

B. Related Documents

1. Specifications (Attachment “A”)

2. Bid Form

3. Bidder’s Qualification Form

4. Bidder MBE Plan Form

5. List of Sub-contractors

6. Financial & Legal Stability Statement

7. Bond Forms

8. E-Verify Affidavit

C. Bidder’s Representation

1. Each bidder, by making his bid, represents that he has:

a) Read and understand the bidding documents; and,

b) Visited the site and became familiar with the local conditions under which the work is to

be performed.

2. Bidders should examine the areas wherein work of this project is to be carried out and shall

take into consideration all conditions that might affect his work.

a) The failure of the bidder to inspect firsthand the areas affected by work in this project

shall not relieve him of the obligation to comply fully with the scope of the work as

defined herein.

D. Reservations

1. Macon-Bibb County reserves full freedom (in addition to the right to reject any and all bids)

in awarding bids to consider all available factors including, but not limited to, price, the

provision of needed and unneeded features, usefulness to the using department and prior

Macon-Bibb County experience. Hence, Macon-Bibb County may award bids to other than

the lowest bidder if in the judgment of the Board of Commissioners the interest of the County

will be best served by award to another. Any required information not submitted with bids

shall deem bid nonresponsive.

2. Unless otherwise specified, manufacturer’s names, trade names, brand names, information

and/or catalog numbers listed herein are intended only to identify the quality level desired.

They are not intending to limit competition. The bidder may offer any equivalent product that

meets or exceeds the specification. If bids are based on equivalent products, the bidder shall

indicate on the bid form the alternate manufacturer’s name and catalog number and shall

include complete descriptive literature and/or specifications along with proof that the

proposed equivalent either meets or exceeds this specification. The County reserves the right

to be the sole judge of what is equal and acceptable. If a bidder fails to name a substitute, he

shall furnish goods identical to the bid specifications.

III. Special Conditions

A.

General

1. All work to be performed as part of this solicitation shall comply with all codes, ordinances

and regulations applicable to the contract, including, but not limited to:

a) Federal Emergency Management Agency Regulations.

b) All Applicable Federal Laws, including, but not limited to: The Stafford Act, the

Clean Water Act, the Davis-Bacon Act, Resource Conservation and

c) Georgia Emergency Management Agency (GEMA) and Georgia Environmental

Protection Division (EPD) Regulations.

d) Any and all International Building Codes

e) Other applicable Federal, State, or Local laws, rules, regulations and codes.

2. The Contractor shall comply with all provisions of 2 CFR Part 200, Appendix II, including

but not limited to: Equal Employment Opportunity, Davis-Bacon Act (if applicable),

Contract Work Hours and Safety Standards Act, Clean Air Act, and Federal Water Pollution

Control Act, Recovery Act, Occupational Safety and Health Act (OSHA), Comprehensive

Environmental Response, Compensation and Liability Act (CERCLA).

The County reserves the right to terminate this contract for cause or convenience.

3. Establishment of Ceiling Price (Not-to-Exceed)

In accordance with 2 CFR § 200.318(j), all work performed under this Scope of Services—

specifically including any Time-and-Materials (T&M) tasks such as Emergency Roadway

Clearance or initial monitoring mobilization—shall be subject to a Ceiling Price (Not-to-

Exceed amount) established by the County at the time of contract activation or via specific

Task Orders.

Commodity Codes

• NAICS 541620Environmental Consulting Services
• NAICS 561621Security Systems Services (except Locksmiths)

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