Project Information

Bid Title

Court Protection Alabaster Rec Center RFP

Issuing Agency

City of Alabaster

Location

Alabama

Published Date

Nov 10, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

12042025-A

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	12042025-A
Bid Title:	Court Protection Alabaster Rec Center RFP
Category:	RFB
Status:	Open

Description: Proposal For: Alabaster Recreation Center and Library (Project) Alabaster, Alabama Bid Package: Court Protection Proposal Due Date: 12/04/2025 up until 1:59 PM CST RFI’s Due Date: 11/20/2025 up until 1:59 PM CST Proposal By: (Bidder) Dated: _ To: Sports Facilities Companies 17755 US Hwy 19 N Unit 300 Clearwater, FL 33764 Project Manager: Dylan Lowdermilk ( For security reasons, you must enable JavaScript to view this E-mail address. ) Send Responses to: Dylan Lowdermilk ( For security reasons, you must enable JavaScript to view this E-mail address. ) Ishan Patel ( For security reasons, you must enable JavaScript to view this E-mail address. ) Submit Bid Packages: Bids should be clearly marked “SEALED BID” and must be submitted, bearing on the outside the name and address of the proposing party, the name of the project for which the bid is submitted and the time and date of the bid opening. Bids are due no later than 2:00 PM CST on 12/04/2025 at City of Alabaster Attn: Mark Frey, City Clerk, 1953 Municipal Way, Ste. 201 Alabaster, AL 35007. Referenced Project Documents Confirm the below project documents have been received and reviewed: 1. Scope of Work for referenced bid package – 10.27.25 Alabaster SOW - Court Protection.docx 2. Drawings and Specifications – Final Drawings and Specs 3. Bid Tabulation Form – Attached via Excel 4. Sample Contract – Sample AIA Contract 5. Addenda – As applicable Required Attachments must be included within your sealed bid to be eligible: 1. COI 2. W9 3. Bid Tabulation Form 4. Sample Project Milestone Schedule: a. Contract Execution b. Material Lead Times c. Material Delivery d. Installation Prequalification Requirements 1. Vendor shall comply with all applicable State and local laws, ordinances, codes, and regulations. 2. Subcontractor must have completed (3) similar sized and scoped projects in the last (5) years. Include this information in your bid submission with references. Subcontractors are required to have owners approval to move forward with contracting. A. Base Proposal 1. The Bid Package referenced herein is entitled “Bid Package” 2. (Bidder), the undersigned, do hereby declare we have carefully examined the site of the proposed work and the project documents. We do hereby agree to furnish all material, transportation, equipment, apparatus systems, labor and supervision required to do all work in strict accordance to the project documents for the below base price Exclusions: B. Proposal Alternatives – Please include the equipment listed as alternative in your proposal as a separate proposal. Publication Date/Time: 11/9/2025 8:00 AM Closing Date/Time: 12/4/2025 2:00 PM Contact Person: Project Manager: Dylan Lowdermilk (dlowdermilk@sportsfacilities.com) Send RFI’s to: Dylan Lowdermilk (Dlowdermilk@sportsfacilities.com) Ishan Patel (Ipatel@sportsfacilities.com) Plan & Spec Available: See attached. Qualifications: Prequalification Requirements 1. Vendor shall comply with all applicable State and local laws, ordinances, codes, and regulations. 2. Subcontractor must have completed (3) similar sized and scoped projects in the last (5) years. Include this information in your bid submission with references. Subcontractors are required to have owners approval to move forward with contracting. Related Documents: 10.27.25 Alabaster SOW - Court Protection 10.27.25 Alabaster RFP - Court protection

Attachment Preview

600 Cleveland Street, Suite 910

Clearwater, FL 33755

Tel: (727) 474-3845

Fax: (727) 462-2800

sportsfacilities.com | thesfnetwork.com

Proposal For:

Alabaster Recreation Center and Library

(Project)

Alabaster, Alabama

Bid Package:

Proposal Due Date:

Court Protection

12/04/2025 up until 1:59 CST

RFI Due Date:

11/20/2025 up until 1:59 PM CST

For:

Sports Facilities Companies

17755 US Hwy 19 N Unit 300

Clearwater, FL 33764

Project Manager:

Project Coordinator:

Dylan Lowdermilk (Dlowdermilk@sportsfacilities.com)

Ishan Patel (Ipatel@sportsfacilities.com)

A. Base Proposal

a. General Description:

i. Basis of Design: Carpet tile system with associated storage carts:

1. Gym floor protection system that should be carpet in nature and provide adequate

floor protection. Acceptable manufacturers:

a. Facility Armor

b. Cover Master

c. Others on Owner Approval

ii. Shipping, Unloading, and Installation

1. Please include shipping, unloading, and installation of the supplied fitness equipment

package. Unloading shall be included in the proposal.

b. Base Proposal

i. Proposal shall include shipping, unloading, and installation of the supplied package. All

quantities can be found on the bid tabulation form.

1. Please submit a proposal for floor coverings and the associated storage carts for the

gym space designated on the plans as (Gym 154). The space measures 196’ 4” long

and 115’ wide for a total of about 22,540 square feet of space needing floor

coverings. Vendor needs to verify the length / width. Your bid should include all

necessary storage carts and storage requirements. The floor protection should be in a

tile format. Your bid should include the material, shipping, unloading, and staging of

the material within the building footprint.

c. General Items

i. The proposal shall include all applicable permits, licenses, etc related to this work of scope

ii. The proposal shall include all necessary hoisting, rigging, scaffolding, staging, temporary

safety protection, material hoisting, equipment, and small tools necessary to perform the

referenced scope of work. All equipment to meet OSHA standards

iii. Proposal to include clean-up of all trash and debris.

Sports Facilities Companies

600 Cleveland Street, Suite 910

Clearwater, FL 33755

Tel: (727) 474-3845

Fax: (727) 462-2800

sportsfacilities.com | thesfnetwork.com

iv. Proposal to include all blocking, backing, and supports, necessary

v. The warranty period for all material, equipment, and labor based on specifications shall

commence at the date of substantial completion

vi. Include all engineering and surveying required to perform work unless noted otherwise

vii. Coordination and meetings as required by the site’s general contractor or SFM

viii. Proposal shall include Safety meeting attendance as required by site conditions

ix. Provide safety manual and site specific plan upon request

x. Conform to all applicable codes and regulations

xi. Proposal shall include any storage requirements for material on site to complete work

xii. Proposal shall include necessary mobilizations required for scope of work

xiii. Any field verification required

d. Schedule: Installation in Q4 of 2026

e. Dumpster provided by: Contractor

f. Prevailing Wages (Y/N) No

g. Tax Exempt (Y/N) Yes

h. Liquidated Damages (Y/N) Yes – 15%

B. Proposal Alternatives

1. The following alternative pricing is provided for the purpose of adjusting the base proposal if alternates are

accepted. Refer to Scope of Work and Project Documents for Alternative details.

Alternate: Description

C. Work Excluded from this proposal

a. Taxes

Sports Facilities Companies

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.