Project Information

Bid Title

Manufacturing Parts Supplies Supplemental

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Jun 2, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100066145

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	06/02/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100066145	Solicitation/Project Title:	Manufacturing Parts & Supplies Supplemental
Description:	This Invitation to Bid (IFB) will provide materials to support the PA Department of Corrections (DOC), Bureau of Correctional Industries’ manufacturing and laundry plants located throughout the Commonwealth of Pennsylvania. This bid is a supplement to 6100063907 & 6100064509. Vendors awarded a contract under solicitation 6100063907 & 6100064509 do not need to reapply under this solicitation. Through this IFB, the DOC will award contracts by manufacturer brand for each lot. There are nine (9) separate Product Categories for this IFB which are: (1) Industrial Sewing Machines & Related Sewing Machinery; (2) Sewing Machine Parts & Consumables; (3) Apparel Production Tools; (4) Apparel Production Materials; (5) Industrial Laundry Equipment Parts; (6) Mattress Production Materials; (7) Printing Press Equipment Parts & Materials; (8) License Plate Equipment Parts; and (9) Metal Fabrication Equipment Parts. All bids must be submitted electronically.

Department Information
Department/Agency:	Department of Corrections	Delivery Location:	Statewide
County:	Statewide	Duration:	2 Years, 3 1-Year Renewals

Contact Information
First Name:	Amanda	Last Name:	Wasko
Phone Number: (XXX-XXX-XXXX)	717-728-3914	Email:	amawasko@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	06/04/26
Solicitation Due Date:	06/25/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	06/25/26	Solicitation Opening Time:	10:01 AM
Opening Location:	Virtual
No. of Addendums:	0
Amended Date:	06/02/26

Related Solicitation Files

Original Files Exhibit 3 - Bid Sheet Revised.xlsx locating and responding to a solicitation.pdf Terms and Conditions.pdf Manufacturing Parts Supplies SOW.pdf Current Brands.pdf

Attachment Preview

Statement of Work

Department of Corrections – Manufacturing Parts & Supplies

I. CONTRACT SCOPE/OVERVIEW: This Invitation to Bid (IFB) will

provide materials to support the PA Department of Corrections (DOC), Bureau of

Correctional Industries’ manufacturing and laundry plants located throughout the

Commonwealth of Pennsylvania.

II. PROJECT DESCRIPTION: Through this IFB, the DOC will award contracts by

manufacturer brand for each lot. The supplier offering the largest discount off the “retail”

price or “MAP” (minimum advertised price) for each stated manufacturer brand who is

deemed responsive and responsible, will be issued a contract. Award of a contract to a

Supplier is not a guarantee of business. There are nine (9) separate Product Categories for

this IFB which are: (1) Industrial Sewing Machines & Related Sewing Machinery; (2)

Sewing Machine Parts & Consumables; (3) Apparel Production Tools; (4) Apparel

Production Materials; (5) Industrial Laundry Equipment Parts; (6) Mattress Production

Materials; (7) Printing Press Equipment Parts & Materials; (8) License Plate Equipment

Parts; and (9) Metal Fabrication Equipment Parts. The DOC reserves the right to add

additional product categories through supplemental solicitations.

Bids for brands already covered under contract for a specific product category will not be

considered. See Exhibit 4 - Current Categories & Brands for already contracted brands.

III. EXCLUSIONS: This contract will only cover equipment, parts, and supplies to support

PA Correctional Industries’ manufacturing plants in State Correctional Industries through

the Commonwealth. This contract does not cover materials, equipment, parts and supplies

available on other statewide contracts or Department of Corrections contracts.

IV. TERM OF CONTRACT: This is a two-year contract with the option of one-year renewals

until the final contract end date of 9/7/2030. The last renewal period may be less than one

year to coincide with the final end date.

V. TYPE OF CONTRACT: If the Issuing Office enters into a contract(s) as a result of this

IFB, it will be an “Established Price Contract” and will contain the Contract Terms and

Conditions (Exhibit 2) attached to this IFB.

Quotes are required to be solicited from all vendors within a lot for purchases exceeding

$50,000. Multiple quotes are not required for purchases below the $50,000 threshold.

VI. PRODUCT CATEGORY DESCRIPTIONS:

a. Industrial Sewing Machines & Related Sewing Machinery: Sewing machines

specifically built for long term, professional sewing projects. Related machinery

includes but is not limited to button hole machines, single and double needle

sewing machines, bar tack, surge, elastic machines and related machinery.

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b. Sewing Machine Parts & Consumables: Industrial sewing machine components,

including but not limited to: springs, screws, needle clamps, belts, pulleys, and

brackets. Industrial sewing machine parts which require periodic replacement,

including but not limited to needles.

c. Apparel Production Tools: Tools used in the production of garments, including

but not limited to: feed rails for cutting tables, automatic trimmers, cloth drills,

scissors, nips, silk screening tools.

d. Apparel Production Materials: Materials used for the production of apparel,

including but not limited to zippers, buttons, thread, barrel locks, snaps, etc.

e. Industrial Laundry Equipment Parts: Industrial laundry machine parts, including

but not limited to: fittings, filters, temperature probes, photoeyes, sensors,

switches, and belts. Current laundry equipment brands include, but are not

limited to, Air Chicago, American Dryer Corp, Energetics, Felins, G.A. Braun,

Kaeser, Kemco, Milnor, Rapiscan and Sullair.

f. Mattress Production Materials: Materials used in the production of mattresses,

including but not limited to foam, springs, cotton, mattress bags, pillow batting,

thread/binding, etc.

g. Printing Press Equipment Parts and Materials: Industrial printing press machine

parts, including but not limited to: brush wheels, belts, press blanket, rollers.

Materials used in the operation of industrial printing press machines, including

but not limited to roller cleaner, varnish, etc.

h. License Plate Equipment Parts: Industrial license plate equipment parts. Current

license plate equipment includes, but is not limited to, HPM Stamping Machine,

Beckwood Stamping Machine, Cincinnati Stamping Machine, Bijur Stamping

Machine, Rollercoating Machine, and Federal Blanker.

i. Metal Fabrication Equipment Parts: Industrial metal fabrication equipment parts.

Current metal fabrication equipment includes, but is not limited to, Cincinnati

Presses, Scotchman Ironworker, Geka Ironworker, Bridgeport Lathe, Murata

Wiedemann Punch Press, Do-All Bandsaw, Metal Mizer Bandsaw, Pedrick Pipe

Bender, Miller Welders, J.R. Wald Paint Line, ITG Gema Paint Guns, and Spot

Welders & Chillers.

VII. DOC LOCATIONS: The following is a list of State Correctional Institutions (SCI)

throughout the Commonwealth which include manufacturing or laundry plants. Locations

may be added throughout the life of the contract at the discretion of the DOC. Bidders

must be able to supply all DOC manufacturing and laundry plants without geographical

limitations.

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a. SCI-Benner Township, 301 Institution Drive, Bellefonte PA 16823

b. SCI-Dallas, 1000 Follies Road, Dallas PA 18612

c. SCI-Frackville, 1111 Altamont Blvd, Frackville PA 17931

d. SCI-Greene, 169 Progress Drive, Waynesburg PA 15370

e. SCI-Huntingdon, 1100 Pike Street, Huntingdon PA 16654

f. SCI-Mercer, 801 Butler Pike, Mercer PA 16137

g. SCI-Muncy, 6454 State Route 405, Muncy PA 17756

h. SCI-Phoenix, 1200 Mokychic Drive, Collegeville PA 19426

i. SCI-Somerset, 1590 Walters Mill Road, Somerset PA 15510

j. SCI-Waymart, Route #6, Waymart PA 18472

VIII. PRICE SUBMISSION AND INSTRUCTIONS: Suppliers will submit their pricing

responses utilizing the Exhibit 3 Bid Sheet Excel spreadsheet. When completing the Bid

Sheet, Suppliers are to select the “drop down arrow” in the “Product Category” column

and select one of the nine (9) options for the Product Category. Bidders for multiple

product categories must complete separate line items for each category.

The Bidder is to complete the yellow cells in the Bid Sheet.

The Manufacturer Brand Name column is to contain the “Brand” that is being offered NOT

the manufacturer of the brand. If there is more than one “Brand” from a manufacturer

that you intend to bid it must be listed on a separate line.

The “Link to Manufacturer’s Brand Website” column must contain the forward facing or

public facing website address of the Manufacturer, or Bidder can attach their separate price

lists from the Manufacturer- both must contain the products, descriptions, SKUs, and

pricing for the “Product Category” selected.

The “Discount by Brand is a percentage (%) discount off the forward facing or public facing

price as found on the website address or a percentage (%) discount off the Bidder List

price, and remains fixed for the entire term of the contract and all renewals. Only one

percentage discount can be applied per Brand. The supplier at any time can offer a greater

percentage (%) discount off any order but cannot reduce the percentage (%) discount.

The percentage discount should contain a numeric figure not to exceed four (4) digits

(example: 28.46%).

Suppliers are required to provide an authorization letter from the manufacturer stating the

Supplier is authorized to sell the manufacturer’s specific Brand(s) to the Commonwealth

with their electronic bid submission.

The Commonwealth Terms and Conditions (Exhibit 2) shall supersede any terms and

conditions referenced on vendors submitted price list.

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IX. AWARDS: Unless the DOC rejects all bids, and except as otherwise provided by law,

DOC will award a contract by issuing a copy of the fully executed and approved contract

documents to the responsible and responsive Bidder with the greatest percentage (%)

discount off the forward-facing pricing as found on the website address provided; or the

greatest percentage (%) discount off the Bidders list price.

a. To be eligible for Contract award, a Bidder must be a manufacturer, wholesaler,

dealer, distributor, or reseller of the offered goods.

b. The bidder must be able to supply all DOC manufacturing and laundry plants

without geographical limitations.

c. In the event of a tie for the same manufacturer’s Brand, Procurement Policy will

be followed to determine the award.

X. MANUFACTURER’S AUTHORIZATION: If the Bidder is not a manufacturer, it must be

an authorized manufacturer’s agent of the offered Brands/products and are required to

provide the DOC with a current signed and dated manufacturer’s authorization letter on

the manufacturer’s letter head. Brands must be identified/listed in this required

authorization letter. A manufacturer’s authorization letter must be returned with the

supplier’s electronic bid for each Brand submitted. Failure to provide the requested

documentation may result in rejection of your bid. In the event a Manufacturer bids directly

and is awarded a contract, the Manufacturer will be required to service the accounts

directly. Multiple Brands from the same Manufacturer may appear on the same

authorization.

If the Bidder sells through a manufacturer’s authorized distributor, the Bidder must certify

in writing by providing the DOC a current signed and dated authorized distributor’s written

authorization to the Bidder permitting the Bidder to sell the manufacturer's specific

“Brands” as indicated on Exhibit 3 Bid Sheet. The written authorization must state that the

authorized distributor has the authority to pass the manufacturer’s sales through to the

reseller/Bidder. Brands must be identified/listed in this required authorization letter.

XI. BIDDING OVERVIEW: Bidders are required to submit their bids electronically at

www.pasupplierportal.state.pa.us. If your company is not registered as a supplier with the

Commonwealth, please do so by completing an online registration at this site. Please

reference the Supplier Service Center for additional information and assistance with the

registration and bidding processes.

Bidders are to complete and upload the following documents to their bid

response:

a. Completed Exhibit 3 Bid Sheet

b. Worker Protection and Investment Certification Form (BOP-2201).

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c. Completed GSPUR89 Reciprocal Limitations Act, the State of Manufacture &

Bidder’s Residency Form portion.

d. Manufacturers Authorization Letter for “Brands” offered.

Failure to attach the documents listed above may result in the Bidder’s bid being deemed

non-responsive.

XII. SUPPLEMENTAL SOLICITATIONS: Additional “Brands” or product categories may be

added to this contract through supplemental solicitations periodically, as determined by

the Issuing Office. The DOC reserves the right to add additional product categories

through supplemental solicitations.

XIII. PRODUCT SAMPLES: The DOC reserves the right to request product samples. Any

items provided for this purpose shall be provided on a temporary basis and returned to the

Supplier upon the expiration of the contract or earlier. Under no circumstances shall these

items be retained by the requesting Agency. The Supplier shall be responsible for any costs

associated with the delivery or return of samples.

XIV. REPLACEMENT ITEMS/ SUBSTITUTIONS: The contract is brand specific items.

Suppliers are not permitted to substitute similar items or another brand of item other than

the acceptable brand specified in the contract unless given prior written approval by the

DOC. If a replacement product is requested for shipment by the Supplier due to

brand/label and/or pack change, it must be authorized and approved by the DOC contract

manager prior to the Supplier shipping the replacement product.

XV. CONTRACT DELIVERABLES: Items purchased under this contract must be new. A

“new” product is one for which the Purchaser will be the first user after the product is

manufactured or produced.

XVI. SALE/CLEARANCE/DISCONTINUED PRODUCTS: The DOC is permitted to purchase

Sale, Clearance, or Discontinued items when the forward facing or public facing (sale,

clearance, discontinued) price as found on the website address is equal to or greater than

the applied “Discount from Retail” percentage (%) price. Otherwise, the “Discount from

Retail” offered by the Supplier is to be applied.

XVII. INCURRING COSTS: The Commonwealth is not liable for any costs or expenses

incurred by suppliers in the preparation of their bids. Credit card payment must be accepted

through a resulting contract for any invoice up to $10,000. Credit card fees cannot be

passed on to the Commonwealth.

XVIII. SHIPPING AND DELIVERY: Supplier prices (forward facing or public facing price as

found on the website address minus the fixed percentage discount) are to be FOB

Destination and shall include all transportation, delivery and handling charges. All deliveries

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Commodity Codes

• NAICS 332710Machine Shops
• NAICS 336413Other Aircraft Parts and Auxiliary Equipment Manufacturing

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